SECONDARY EMPLOYMENT POLICY (HR2422) 2023-06-28 REDLINED.PDF
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MARICOPA COUNTY INTERNAL POLICY Policy Title: SECONDARY EMPLOYMENT Policy Number: HR2422 Current Adoption Date: 069-2819-201823 Current Implementation Date: 069-2819-201823 Approved by: BOARD OF SUPERVISORS Board Agenda Number: C-31-19-006-6-010 Original Adoption Date: 11-14-2012 Page 1 of 2 I. PURPOSE To provide a mechanism for employees to request to participate in outside employment when doing so does not interfere with their County employment, create a conflict of interest, or create an appearance of impropriety. II. AUTHORITY This Policy is authorized by the Board of Supervisors pursuant to A.R.S.§11-251. III. APPLICATION This policy Policy applies to all Maricopa County appointed departments, as well as the Flood Control District of Maricopa County, and the Maricopa County Library District (Special Districts), and the Stadium District. The Board of Supervisors is authorized to jointly adopt policies applying to the Special Districts under the Intergovernmental Agreement, C-06-18-393-6-00, approved on April 11, 2018. An elected office may follow this Policy for its employees when it does not have a similar policyThis policy also applies to employees of County elected offices unless the elected official has implemented a similar policy specific to his or her office. IV. DEFINITIONS A. Appointing Authority: An elected official, the single administrative or executive head of a department, or the designated representative authorized to act in this capacity. B. County Employment: All employment within the County wherein employees are paid a wage or salary in accordance with official County payroll entries. C. Employee: A person paid a wage, salary, or stipend in accordance with official County payroll entries. Does not include volunteers, independent contractors, inmates, or members of boards, commissions, and committees appointed by the Board of Supervisors. D. Outside Employment: Self-employment and other Ppaid employmentwork which occurs outside of thean employee’s County employment; includes self-employment. V. POLICY A. Employees are prohibited from occupying more than one position at the County or Judicial Branch at any given time and must not engage in outside employment that: 1. Is in violation ofViolates any law, statute, or regulation. 2. Poses, could pose, or has the appearance of a potential conflict of interest. 3. Compromises the integrity or credibility of the County. 4. Impairs the performance of County duties including, but not limited to employment: a. UThat usinges County work time, facilities, personnel, equipment, technology, supplies, badges, or uniforms. Policy Title: SECONDARY EMPLOYMENT Policy Number: HR2422 Current Adoption Date: 069-2819- 202318 Page 2 of 2 b. When their regular duties involve dWhere employees may directly or indirectly, inspecting, reviewing, or auditing the their outside employer's work within the performance of their normal County duties. c. UWhere employees usinge their official position or confidential information acquired through the course ofduring their official County duties. d. PThat placinges employees in an adversarial relationship with their departments or the County. e. RThat renderings employees’ performance of County duties less efficiently, or prevents preventing them from working overtime, stand-by, on-call, or call-back work when required or requested to do so. f.e. At an entity that conducts business with the County when satisfactory management of any potential conflict of interest is not possible. B. Employees must: 1. Notify their department in writing of any outside employment and oObtain written or electronic Appointing Authority approval to continue outside employment that is not indoes not conflict with this policyPolicy. 2. Notify their department of changes to their outside employment status, duties, or work hours. 3. Review with their department their outside employment when their County employment changes for any reason. 4. Cease or modify their outside employment if instructed to do so by their Appointing Authority because it is in conflictconflicts with this policyPolicy. C. Appointing Authorities will: 1. Review requests for compliance with this policy Policy and notify employees of their final decision in writing or electronically, typically within five (5) business days after receipt of the request. 2. Give employees a reasonable amount of time to cease or modify their outside employment if it is determined to conflict with this policyPolicy. 3. Maintain records of outside employment approvals in personnel files. D. The County Manager or designee may approve exceptions to this policy that are consistent with the Policy’s intent of the policy. Revision History Version Revision Date Description of Revision 1 11-/14-/2012 Initial version (C-49-13-028-6-00) 2 09/-19/-2018 Updated language consistent with A.R.S. §38-501 through 505 (C-31-19-006-6-00) 3 06/28/2023 Updated and simplified language (C-31-19-006-6-01)