Attachment C - 2023-24 Supplementals GF Update.pdf
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2023-24 Department/Program Total Fire 1. Fire Emergency Medical Services and Hazardous Incident Response $2,021,000 Add funding for twenty-four sworn positions (four Fire Captains, four Fire Engineers, and sixteen Firefighters) to provide dedicated staffing for the new Fire Station 74, located at 19th Avenue and Chandler Boulevard. The Fire Department intends to hire personnel to staff this fire station beginning January 2024. The full- year ongoing cost will be $3,796,000. 24.0 Status Update: All 24 firefighter positions are filled and trained, allowing the placement of Engine 74 and Rescue 74 into service at temporary locations until the opening of Fire Station 74. This has improved overall service delivery to the growing community in west Ahwatukee. 2. Fire Emergency Medical Services and Hazardous Incident Response $1,355,000 Add funding for seven new sworn positions (Firefighters) and one new vehicle (ambulance) to provide dedicated staffing and apparatus for one new Rescue unit. These positions and equipment will significantly improve service delivery citywide. The full-year ongoing cost, excluding initial vehicle purchases, will be $1,049,000. 7.0 Status Update: All seven firefighter positions are filled and trained, allowing for a new rescue company to go into service, which will have an impact on reducing response times and will help improve overall service delivery to the community. 3. Administration $71,000 Add funding for a new Human Resources Aide position to support the processing of payroll and leave transactions for the Fire Department. This addition will reduce the number of transactions per employee to reduce human errors in the payroll process and ensure that employees are paid correctly. The full year ongoing cost, excluding initial equipment purchases, will be $69,000. 1.0 Status Update: The position is filled and supports the Fire Department's payroll section in processing payroll and leave transactions. Total Fire $3,447,000 32.0 ATTACHMENT C 2023-24 SUPPLEMENTALS UPDATE GENERAL FUND 2023-24 Department/Program Total Human Services 1. Client Services $500,000 Add funding to compensate for the loss of Low Income Home Energy Assistance Program (LIHEAP) funding from the Arizona Department of Economic Security (DES). Administrative changes in the DES funding process have resulted in a loss of revenue to the City's program. The anticipated reduction will negatively impact the City's ability to adequately staff the LIHEAP program, resulting in reduced levels of service to residents qualifying for home energy assistance. This addition helps ensure continued service. 0.0 Status Update: This funding was designed to replace anticipated lost funding from DES. Unexpectedly, DES provided temporary funds for navigation support, in place of LIHEAP administrative support. The additional DES funds supported the program for the first part of FY 2023-24. In March 2024, the department began to spend the supplemental funding, which continues to support LIHEAP activities. 2. Victim Advocacy Services $450,000 Add funding to offset expiring Victims of Crime Act (VOCA) grant funding. These funds will enhance the department's ability to provide domestic violence and sexual assault referrals, reducing caseloads, preventing case backlogs, and maintaining adequate response times. 0.0 Status Update: This funding was designed to replace anticipated lost funding from the Office for Victims of Crime (OVC), based on its communication of a 50% reduction of funding levels for FY 2023-24. However, the State of Arizona used American Rescue Plan Act (ARPA) funds to make up for the shortfall. As a result, no supplemental funds have been spent to date. For FY 2024-25, OVC is again communicating a potential 50% reduction in funding, which would result in the need to utilize the funding approved in this supplemental. 3. Homeless Outreach Services $600,000 Add funding to expand the department's Behavioral Health Engagement Teams (BET) contract. BET teams provide outreach to specific and targeted areas of the city that are experiencing high instances of substance abuse and behavioral health issues, which may contribute to people experiencing homelessness. 0.0 Status Update: The BET contract is in place and has more than 100 engagements with people experiencing homelessness. While positive exits are challenging with these encounters, the team has been able to achieve 42 positive exits, including shelter, detox, and permanent housing. To date, more than 2,000 services have been delivered. Services include case management, obtaining identification or securing forms, transportation, and benefits assistance. The additional resources for this contract support positive outcomes and increased community engagement for people with mental health needs and substance use disorder. 2023-24 Department/Program Total 4. Homeless Community Engagement $600,000 Add funding to expand the department's PHX CARES Outreach Teams contract. The expansion will dedicate teams to hot spots throughout the city where there are high concentrations of encampments. The teams will provide outreach from 5 a.m. to 11 p.m., seven days per week, with the goal of reducing people experiencing homelessness. 0.0 Status Update: This contract has served more than 500 individuals with mental health needs, substance use disorders, and chronic health conditions. A total of 202 individuals were exited to shelter, two were exited to transitional housing programs, 10 were exited to live with family or friends, and 68 exited to substance use treatment or detox. 255 individuals engaged through this contract are identified as chronically homeless. The additional funding for this contract supports positive outcomes and increased engagement with high need populations. 5. Homeless Emergency Services $5,200,000 Add funding needed to continue emergency services for shelter operations throughout the city serving individuals experiencing unsheltered homelessness. The City is developing a new shelter that will house up to 280 individuals per night at 3000 S. 22nd Ave, which will be operated by a nonprofit shelter and wrap around service provider. Additionally, the City and Maricopa County are co- funding Community Bridges Inc.’s (CBI) acquisition of a hotel to be converted into an emergency shelter called Rio Fresco Healing Center. Although the acquisition is not finalized, the rooms at the hotel are currently being rented by CBI, serving 140 individuals per night at that location. Together the two shelters supported with this funding will serve up to 420 individuals per night and approximately 1,260 individuals per year. While operational funding for both locations is being sought through additional federal, state, county, and private sources, this funding will facilitate operations through June 2024. 0.0 Status Update: The original project planned for this funding was not viable, so funds were used for a temporary shelter while a new site for a City shelter was identified. A contract with A New Leaf was executed on October 1, 2023 for emergency shelter services via temporary lodging. This temporary lodging site provides 100 non-congregate beds and accepted its first residents on October 18, 2023. The funding will continue to support City shelter efforts in the future. 6. Head Start Birth to Five $250,000 Add funding to support the Phoenix Day Early Childhood Education Center (PDECEC). This one-time allocation will allow the PDECEC to retain and expand teaching staff and training to increase enrollment to a sustainable level. Impacts from COVID resulted in a $1 million deficit in funding. A New Leaf has developed a plan to increase enrollment and is on track to reach sustainability by 2024. 0.0 Status Update: This one-time funding allowed PDECEC to continue to increase student enrollment and hire teachers to meet their 2024 financial sustainability goals. The funding specifically supported three lead teachers, an enrollment coordinator, and a compliance manager. 2023-24 Department/Program Total Total Human Services $7,600,000 0.0 Law 1. Criminal Division - Victim Services Unit $344,000 Fund five Federal Victim of Crime Act Assistance (VOCA) Fund grant positions with General Funds. Grantees were informed funding will be reduced by 50-60% beginning fiscal year 2023-24. These positions provide services to victims and assistance to comply with mandated victims' rights. The full-year ongoing cost will be $447,000. 5.0 Status Update: Four of the five positions are filled. Services have been able to remain at existing levels. 2. Civil Division $0 Add four Management Assistant II and two Assistant City Attorney IV positions. Convert from temporary to ongoing status a Chief Assistant City Attorney, an Assistant Chief Counsel, a Management Assistant II, and a Special Projects Administrator. These positions are needed to facilitate and coordinate immediate and ongoing needs related to the Department of Justice investigation of the Phoenix Police Department. The cost of these positions will be offset with salary savings within the Police Department budget. 10.0 Status Update: One Assistant City Attorney IV position assigned to the Phoenix Police Academy, recently became vacant and a recruitment is underway. The second Assistant City Attorney IV positions is assigned to the Police Department Professional Standards Bureau and is filled. The Chief Assistant City Attorney and Assistant Chief Counsel are filled. The Chief Assistant City Attorney is the citywide project manager for the Department of Justice Investigation and receives support from the Assistant Chief Counsel. The five Management Assistant II and one Special Projects Administrator positions were transferred to the Police Department and are no longer in the Law Department. Total Law $344,000 15.0 Neighborhood Services 1. Targeted Neighborhood Revitalization Programs $352,000 Increase funding for the Gated Alley Program. In 2022-23, 45 gated alley segments are scheduled to be initiated, which will expend all current program funding. By increasing program funding, an additional 32 gated alley segments already approved will be able to be initiated. The ongoing funding will provide for approximately 77 gated alley segments per fiscal year. 0.0 2023-24 Department/Program Total Status Update: This funding helped contribute to GAP gating 156 alley segments in FY2023-24 through a combination of General Funds, Neighborhood Block Watch Program (NBWP) funds, and other funding sources. In November 2024, Council approved the allocation of $3 million in NBWP funds to help meet current GAP demands. Since the start of FY 2024- 25, GAP has received 195 requests. This year’s General Fund budget allocation will allow 80 alley segments to be gated. Of the 115 remaining requests, 58 have been fully vetted, are ready for permitting, and will use NBWP funds to complete the work. Total Neighborhood Services $352,000 0.0 Office of Arts and Culture 1. Public Art Program $0 Add a Project Manager position to help manage and coordinate the City's nationally-recognized public art program. This position will coordinate the implementation and completion of Capital Improvement Program (CIP) percent-for- art public art projects, as well as providing technical and program support for other public art projects. The cost of this position will be offset by charging Capital Improvement Projects. 1.0 Status Update: The Public Art Program completed hiring of the Project Manager position to help manage and coordinate the City’s nationally- recognized public art program. The position is now coordinating, implementing, and completing Capital Improvement Program (CIP) percent- for-art public art projects. 2. Community Investment and Engagement Program $250,000 Increase funding for the Community Arts Grants Program from $125,000 to $250,000 to enhance efforts towards greater equity of funds to arts organizations, including providing support to renters at City cultural venues to help offset performance and production costs. The increase will provide ongoing annual funding from Community Arts Grants of $1.45 million. 0.0 Status Update: The additional $250,000 Community Arts Grant funding has enhanced efforts toward more significant equity of funds to arts organizations. This includes providing support to renters at City cultural venues to help offset performance and production costs. 126 applications were received for the FY 2024-25 Community Arts Grant Program, a nine percent increase from FY 2023-24. Total Office of Arts and Culture $250,000 1.0 2023-24 Department/Program Total Parks and Recreation 1. Park Rangers-Community and Neighborhood Parks $1,537,000 Add funding for one Park Manager, two Park Ranger III, and 12 Park Ranger II positions to create an overnight shift of two Urban Park Ranger Teams. By creating these two teams, Park Ranger coverage will be available 24 hours per day, seven days per week throughout the 186 parks within the City's 500 plus square miles. The full-year ongoing cost, excluding initial vehicle purchase costs, will be $1,344,000. 15.0 Status Update: These positions were filled in July 2023. Since that time, the positions have been critical to the ongoing education and enforcement of the Parks and Recreation Department's Code of Conduct. The Park Rangers are currently performing regular patrols of urban parks overnight, where they educate park users on code of conduct rules. Additionally, the Park Rangers assist with large cleanup efforts throughout City parks. These positions have also increased the ability to respond to issues related to people in closed parks overnight. 2. Specialized Maintenance-Skilled Trades $394,000 Add funding for an additional Forestry crew consisting of one Parks Foreman, two Urban Forestry Technician, and two Equipment Operator II positions. The Forestry section provides citywide tree planting, tree maintenance activity, technical support, and 24/7 emergency response. Additional staff are needed for irrigation system installation, maintenance and operation of controllers, tree planting, staking, and pruning. These activities will support the Tree and Shade Master Plan, an important component of the City's Climate Action Plan. The full- year ongoing cost, excluding initial vehicle purchases, will be $353,999. 5.0 Status Update: All positions have been filled except for one Urban Forestry Technician position, which is currently in the hiring process. These positions have enhanced tree planting, maintenance, and emergency response efforts across the City. 3. General Recreation $101,000 Add funding for a Volunteer Coordinator position. This position would serve as a single point of contact to brand and promote a Parks volunteer program supporting urban flatland parks citywide. The department receives a large number of volunteer requests from the public. This position would receive those requests, plan, develop, and implement volunteers, and conduct fundraising and/or community service programs. 1.0 Status Update: In an effort to better align the job duties with the needs of the department, this position was reallocated to an Administrative Assistant II and was filled in January 2025. The development of the volunteer program is ongoing and is the primary responsibility of the position. 4. General Recreation $250,000 Add funding for up to three cricket fields and explore development of partnership opportunities to expand more sites in the future. 0.0 2023-24 Department/Program Total Status Update: Funding enabled the development and installation of two cricket pitch sites: Turtle Rock Basin, located near 12th Street and Bell Road, and Grovers Basin, located near 20th Street and Grovers Avenue. Both sites have been constructed and are open to the public. During the fall 2024 allocation season, the cricket pitches were reserved for a total of 526 hours. For the 2025 spring season, 119 adult teams and 13 youth teams have been allocated 2,240 and 220 hours, respectively. 5. Parks Maintenance $125,000 Add funding for additional maintenance and repair items at Sueño Park and other Parks sites. 0.0 Status Update: Parks and Recreation staff worked with the community to identify improvements to the park, including new benches, picnic tables, and grills throughout the park, a new bleacher by the basketball court, backstop replacement, and chilled drinking fountains. All improvements have been made and are being enjoyed by the community. Total Parks and Recreation $2,407,000 21.0 Police 1. Various $0 Add funding for 20 Civilian Investigator positions and related equipment to support the department's ongoing civilianization efforts. These positions perform select investigative functions and enhance investigative capacity, provide staffing flexibility, and allow the department to use sworn staff where they are most needed. The full-year ongoing cost will be $1,917,000; however, the cost for FY 2023-24 will be absorbed utilizing savings from vacant sworn positions. 20.0 Status Update: These positions are assigned to a variety of bureaus, with 18 of the 20 positions currently filled. Their work supports the Homicide Squad, Drug Enforcement Bureau, Property Crimes Bureau, Employment Services Unit, as well as Real Time Operation Centers. Essential tasks include data collection, communicating with residents, liaising with other government agencies, and relieving sworn staff of duties that would keep them from needed public safety work. 2. Various $0 Add funding for three Police Research Analyst positions and three Criminal Intelligence Analyst positions and related equipment to the Investigations and Patrol Divisions and the Compliance and Oversight Bureau as part of the department's ongoing civilianization efforts. These positions will provide key analytics and research work to support a variety of department efforts, including work with the Office of Accountability and Transparency and the Professional Standards Bureau addressing community concerns. The full-year ongoing cost will be $575,000; however, the cost for FY 2023-24 will be absorbed utilizing savings from vacant sworn positions. 6.0 2023-24 Department/Program Total Status Update: All positions are currently filled. The Organizational Integrity Bureau is assigned two Police Research Analysts, and the Department of Justice (DOJ) Investigative Detail is assigned one Police Research Analyst. These positions support DOJ activities, work with the Organizational Integrity Unit, support early intervention efforts, provide assistance on analytics and dashboards, and handle community complaints. The Strategic Information Bureau currently has two Criminal Intelligence Analyst positions, and the Compliance and Oversight Bureau has one Criminal Intelligence Analyst. Two of the positions are assigned to the Compstat program, which provides crime trend information to leadership. One position conducts data queries, develops reports, responds to public records requests, and provides research and data analysis to assist with ongoing investigations and solving crimes. 3. Training Bureau - Training, ALEA & AZPOST $0 Add funding for four Civilian Curriculum and Training Coordinator positions working as Law Enforcement Training Specialists in the Training Bureau. These positions are needed to enhance training capacity, benefitting both new recruits and existing sworn staff. The full-year ongoing cost will be $384,000; however, the cost for FY 2023-24 will be absorbed utilizing savings from vacant sworn positions. 4.0 Status Update: The Training Bureau has utilized these positions to alleviate workload normally handled by sworn staff. All four positions are currently filled. The coordinators conduct daily physical conditioning with recruits, teach health and wellness classes, and assist with the PHXYou learning management system. Additionally, they create and prepare lesson plans for the Phoenix Police Academy, proctor exams, document grade reports, conduct orientations and information training, and manage the Academy’s data dashboard. These positions have allowed Field Training Officers to spend more time training recruits. 4. Laboratory Bureau - Crime Scene Response/Crime Suppression $0 Add funding for five Crime Scene Specialist II positions, vehicles, and related equipment in the Laboratory Services Bureau. These positions play a pivotal role in the investigative process and processing of crime scenes. Due to increased work volume, additional positions are needed to keep pace with national standards and best practices. The full-year ongoing cost will be $381,000; however, the cost for FY 2023-24 will be absorbed utilizing savings from vacant sworn positions. 5.0 Status Update: All five positions are filled and are in various stages of training, with all positions available to respond to crimes scenes. Two staff have completed training and are responding to violent crime scenes. These positions have increased the number of investigated scenes, resulting in improved support overall for criminal investigations. 2023-24 Department/Program Total 5. Various $0 Add funding for 10 Police Assistant positions, vehicles, and related equipment to the Patrol Division and Logistical Resources Bureau. The Police Department recently partnered with Arizona State University in a collaborative assessment of calls for service, resulting in the identification of four call types that could best be performed by Police Assistants. Among other tasks, these positions will ensure the integrity of chain of custody and preservation of property. The full-year ongoing cost will be $680,000; however, the cost for FY 2023-24 will be absorbed utilizing savings from vacant sworn positions. 10.0 Status Update: These positions are assigned to various bureaus. Nine positions are filled, and one is vacant. The positions assigned to precincts relieve sworn patrol staff by responding to non-emergency calls not requiring a sworn officer. Positions in the Property Management Bureau purge items from the Records Management System in accordance with policy, serve as the Abandoned Vehicle Coordinator, and assist with drug disposals. Additionally, they are the subject matter experts for Evidence on Q, the Property Management Bureau’s new evidence management program. These positions have allowed sworn officers to spend more time responding to emergency calls for service. Total Police $0 45.0 Street Transportation 1. Street Cleaning $150,000 Add funding to allow Street Transportation Maintenance to clean, cut, and remove debris in up to three additional washes annually, and to enhance the clean-up of medians. This would reduce the turnaround time each wash is maintained, shortening the time frame between each cleaning. Additional cleanings will help reduce calls for service and citizen complaints. 0.0 Status Update: Street Transportation Maintenance has utilized the additional funding of $150,000 to service three additional washes. In addition to the immediate benefits of maintaining a wash, the increased frequency of service reduces future service times and effort required to maintain the wash. This increased service level contributes directly to increased citizen satisfaction and reliability of the wash during storm events. 2. Street Cleaning $100,000 Add funding for a street sweeper for bike lanes. The sweeper will improve the safety and cleanliness of protected bike lanes on city streets. Bike lane sweepers can remove debris and other hazards from the lanes, making them safer for cyclists to use. Regularly cleaning the lanes can help promote cycling as a viable mode of transportation, contributing to a reduction in traffic congestion and air pollution. 0.0 2023-24 Department/Program Total Status Update: Street Transportation Maintenance is working with Fleet Services to complete the procurement and deployment of the bike lane sweeper machine. The sweeper will improve the safety and cleanliness of protected bike lanes on City streets by servicing these areas that traditional street sweepers cannot access. Total Street Transportation $250,000 0.0 TOTAL GENERAL FUND $14,650,000 114.0 Aviation 1. Terminal Safety, Security & Communication Center $167,000 Add two Airport Access Agent positions to provide security badging services to an active badge population of 19,000. These additional positions will reduce wait times and increase the number of available appointments. They will also assist in meeting regulatory requirements of security functions such as background checks, security training, and badging services. The full-year ongoing cost, excluding one-time equipment purchases, will be $122,000. 2.0 Status Update: All positions were filled in November 2023, reducing wait times, increasing available appointments for badging customers, and allowing for additional walk-in customers. 2. Terminal Safety, Security & Communication Center $750,000 Increase the Airport Police Bureau fleet by adding 10 new vehicles. Due to the growth in passenger traffic, geographic footprint and the Sky Train expansion, the Police Bureau is gaining 12 additional officer positions. This increase to the fleet will help support daily operations. 0.0 Status Update: All 10 vehicles were procured December 2023 and delivered in the first quarter of 2024-25. The vehicles are currently in make-ready status awaiting to be upfitted, therefore not currently in operations. Total Aviation $917,000 2.0 SUPPLEMENTALS UPDATE NON-GENERAL FUND 2023-24 Department/Program Total Planning and Development 1. Administration $335,000 Add funding for a Planning and Development Team Leader position, Plan Review Coordinator position, and a Senior Business Systems Analyst position to support the SHAPE PHX technology replacement project and ensure continuity of IT support services. The project will replace numerous highly-customized legacy systems with a new application that supports planning, zoning, historic preservation, and plan review and permitting. The Team Leader position will supervise Business Leads, oversee involvement of subject matter experts, and ensure turnaround times and customer service levels are maintained. The Plan Review Coordinator position will support the largest project release which includes civil and commercial plan review and permitting and serve as the liaison between the team and the vendor. The Senior Business Systems Analyst position will respond to customer requests from residents, the development community, and staff. The full-year ongoing cost, excluding initial computer and office supply purchases, will be $324,000. 3.0 Status Update: The Planning and Development Team Leader position is filled. The Plan Review Coordinator (Business Lead) position is vacant due to an unsuccessful recruitment process. Recruitment will be revisited. The Senior Business Systems Analyst position was filled at the end of FY 2022- 23. The position is dedicated to overseeing internal and external customer communications regarding SHAPE PHX Portal Accounts and Permit Application questions. It also oversees Glance, a resource/tool for staff to assist external customers with questions regarding Planning and Development Services Portal processes. The position oversees intranet and internet pages for needed updates. The positions support the SHAPE PHX Project and work to ensure continuity of IT support services in the department. SHAPE PHX is a transformative technology project that replaces numerous highly customized legacy systems with a consolidated, secure, transparent, and modern land-based application that supports Planning, Zoning, Historic Preservation, Plan Review and Permitting. 2. Administration $83,000 Add funding for a Chief Engineering Technician position for the Electronic Plan Review administrative team. This position will facilitate plan review submittals and processing. This will allow staff to manage turnaround times and support the demand of high-profile projects without adversely impacting other teams. The full- year ongoing cost, excluding initial computer and office supply purchases, will be $79,000. 1.0 Status Update: The position was filled on November 13, 2023. The main functions of the Self-Cert Electronic Plan Review Team are administrative processing of highly confidential projects, coordination and plan review of Self-Certification submittals and to maintain a report for ARS 9-835 (SB Report) to make sure all plan reviews are being conducted in the SB Timeframe in order to not refund the customers. This position adds support to these key functions and allows for more in-depth research for the ARS 9- 835 report. 2023-24 Department/Program Total 3. Administration $71,000 Add funding for a Human Resources Aide position to reduce turnaround times for HR transactions and processing. The full-year ongoing cost, excluding initial computer and office supply purchases, will be $67,000. 1.0 Status Update: This position is filled. The current workload for Leave/Transactions/Payroll functions was previously distributed between two HR Aide positions which proved to be a workload burden, creating longer time frames for HR processes causing unnecessary delays. By having a third HR Aide position, we are able to distribute the workload more evenly, creating much more manageable workloads and efficiencies. Total Planning and Development $489,000 5.0 Public Transit 1. Facility Construction and Maintenance $50,000 Increase funding for clean-up, removal of debris, and overall maintenance of bus stops. This funding will enable additional services through multiple existing contracts to include bus stop cleaning, bus stop repairs, landscaping, and other maintenance and improvements. 0.0 Status Update: Bus stops across the city are being cleaned more often. Total Public Transit $50,000 0.0 Regional Wireless Cooperative 1. Regional Wireless Cooperative $51,000 Add a part-time Accountant I position to support the administrative and accounting responsibility of the VHF (Conventional) Radio Network. This position will assist in the following areas: accounts receivable, accounts payable, audit, budgeting, projections, member inquiries, research, and special projects specifically related to the VHF system. This position was approved by the RWC Board of Directors on December 1, 2022. 1.0 Status Update: The part-time Account I position was filled in October 2023. The creation of this position provides for more efficient accounting support to all RWC members. After a one year review it was determined that a full- time Accountant I was required to meet the demand for increased accounting support for the VHF Network. In February 2025, the position was converted to full-time; the department plans to begin recruitment for the full- time position in the spring of 2025. Total Regional Wireless Cooperative $51,000 1.0 TOTAL NON-GENERAL FUND $1,507,000 8.0