230177-CONTRACT-GREATER PHOENIX URBAN LEAGUE INC.DOCX

CONTRACT SUMMER YOUTH WORKFORCE PROGRAM 
230177-RFP
This contract is entered into this 28th day of June, 2023 by and between Maricopa County (“County”), a 
political subdivision of the State of Arizona, and Greater Phoenix Urban League, Inc., an Arizona 
corporation (“Contractor”), for the purchase of services to develop, implement, and operate a Summer 
Youth Workforce Program for eligible youth (participants), ages 16 through 21 years old, from cities and 
towns throughout Maricopa County, whereby participants are placed into employment opportunities in 
designated in-demand industries in Maricopa County during Summer 2023, and, potentially, for Summer 
2024.
1.0
CONTRACT TERM
1.1.1
For services for Summer 2023, this contract is for a term of three months, beginning on the 
1st day of July, 2023 and ending the 30th day of September, 2023.
1.1.2
For services for Summer 2024, this contract is for a term of eight months, beginning on the 
1st day of February 2024 and ending the 30th day of September, 2024.
2.0
OPTION TO RENEW
The County may, at its option and with the concurrence of the Contractor, extend the contract on a 
month-to-month basis. The Contractor shall be notified in writing by the Office of Procurement 
Services of the County’s intention to extend the contract term at least 30 calendar days prior to the 
expiration of the original contract term.
3.0
CONTRACT COMPLETION
In preparation for contract completion, the Contractor shall make all reasonable efforts for an 
orderly transition of its duties and responsibilities to another provider and/or to the County. This 
may include, but is not limited to, preparation of a transition plan and cooperation with the County 
or other providers in the transition. The transition includes the transfer of all records and other data 
in the possession, custody, or control of the Contractor that are required to be provided to the 
County either by the terms of this agreement or as a matter of law. The provisions of this clause 
shall survive the expiration or termination of this agreement.
4.0
POST AWARD MEETING
The contractor may be required to attend a post-award meeting with the department to discuss the 
terms and conditions of this contract. This meeting will be coordinated by the procurement officer of 
the contract.
5.0
PRICE ADJUSTMENTS
Any requests for reasonable price adjustments must be submitted 60 calendar days prior to 
contract expiration. Requests for adjustment in cost of labor and/or materials must be supported 
by appropriate documentation. The reasonableness of the request will be determined by comparing 
the request with the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County shall issue written approval of the change and provide an updated

SERIAL 230177-RFP
version of the contract. The new change shall not be in effect until the date stipulated on the 
updated version of the contract.
6.0
PAYMENTS
6.1
As consideration for performance of the duties described herein, County shall pay 
Contractor the sum(s) stated in Exhibit A – Vendor Information and Itemized Service 
Budget.
6.2
The contractor shall be paid on a cost reimbursement basis for services performed and 
work completed at time of billing. County will only reimburse for those costs that are based 
upon submitted complete and proper documentation.
6.3
Funds shall be disbursed as repayment of costs for work performed on or after the effective 
date of the contract and before the expiration date of the contract. 
6.4
Funding is contingent upon the availability of funds. If any action is taken by any state 
agency, federal department or any other agency or instrumentality to suspend, decrease, 
or terminate its fiscal obligation under, or in connection with the contract, the County 
may amend, suspend, decrease or terminate its obligations under or in connection with 
the contract. In the event of termination, the County shall, disburse funds for eligible 
expenses for work performed prior to the effective date of the termination. The County shall 
give written notice of the effective date of any suspension, amendment, or termination 
under this section at least ten calendar days in advance.
6.5
County will reimburse the contractor on a net “0” payments standard.
6.6
Payment shall be made upon the County’s receipt of a properly completed invoice.
6.7
Payment shall only be made to the contractor by Accounts Payable through the Maricopa 
County Vendor Express Payment Program. This is an electronic funds transfer (EFT) 
process. After contract award, the contractor shall complete the Vendor Registration Form 
that is accessible from the County Department of Finance Vendor Registration Website 
https://www.maricopa.gov/5169/Vendor-Information.
6.8
EFT payments to the routing and account numbers designated by the contractor shall 
include the details on the specific invoices that the payment covers. The contractor is 
required to discuss remittance delivery capabilities with their designated financial institution 
for access to those details.
7.0
INVOICES
7.1
The contractor shall submit an invoice via email on or before the ninth business day of the 
month following the month, or portion thereof, service delivery was provided. Invoicing not 
received within 45 days following the last day of the service month may result in forfeiture 
of payment for services related to that invoicing cycle.
7.2
Subject to the availability of funds, the department will, upon the date of receipt of an 
accurate invoice and supporting documents enumerated in the contract, process and remit 
to the contractor payment of service provision or work performance.
7.3
Should there be a disallowance in an invoice, the invoice shall be processed for the 
reduced amount. If the contractor protests the amount or the reason for a disallowance, 
contractor shall address their protest, in writing, with the department. Should the contractor 
and the department be unable to resolve the protest, the department will forward the protest 
to the Maricopa County Office of Procurement Services for resolution.

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7.4
The contractor shall ensure the final fiscal year invoice shall be submitted no later than the 
ninth business day of the month following the month services delivery was provided to 
ensure payment is processed on a timely basis.
7.5
The Contractor shall submit one legible copy of their detailed invoice before payment(s) 
will be made. Incomplete invoices will not be processed. At a minimum, the invoice must 
provide the following information:
•
Company name, address, and contact information
•
County bill-to name and contact information
•
Contract serial number
•
County purchase order number
•
Project name and/or number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity 
•
Contract item number(s)
•
Arrival and completion time
•
Description of purchase (product or services)
•
Pricing per unit of purchase
•
Extended price
•
Total amount due
 
7.6
Problems regarding billing or invoicing shall be directed to the department as listed on the 
purchase order.
 
8.0
APPLICABLE TAXES
8.1
It is the responsibility of the Contractor to determine any and all applicable taxes and 
include those taxes in their proposal. The legal liability to remit the tax is on the entity 
conducting business in Arizona. Tax is not a determining factor in contract award.
8.2
The County will look at the price or offer submitted and will not deduct, add, or alter pricing 
based on speculation or application of any taxes, nor will the County provide Contractor 
any advice or guidance regarding taxes. If you have questions regarding your tax liability, 
seek advice from a tax professional prior to submitting your bid. You may also find 
information at https://www.azdor.gov/Business.aspx. Once your bid is submitted, the offer 
is valid for the time specified in this solicitation, regardless of mistake or omission of tax 
liability. If the County finds overpayment of a project due to tax consideration that was not 
due, the Contractor will be liable to the County for that amount, and by contracting with the 
County agrees to remit any overpayments back to the County for miscalculations on taxes 
included in a bid price.
8.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and 
local taxes applicable to their operation and any persons employed by the Contractor. 
Contractor shall, and require all subcontractors to, hold Maricopa County harmless from 
any responsibility for taxes, damages, and interest, if applicable, contributions required 
under Federal and/or State and local laws and regulations, and any other costs including: 
transaction privilege taxes, unemployment compensation insurance, Social Security, and 
workers’ compensation. Contractor may be required to establish, to the satisfaction of 
County, that any and all fees and taxes due to a municipality or the State of Arizona for any 
license or transaction privilege taxes, use taxes, or similar excise taxes are currently paid 
(except for matters under legal protest).

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9.0
AVAILABILITY OF FUNDS
9.1
The provisions of this contract relating to payment for services shall become effective when 
funds assigned for the purpose of compensating the Contractor as herein provided are 
actually available to County for disbursement. The County shall be the sole judge and 
authority in determining the availability of funds under this contract. County shall keep the 
Contractor fully informed as to the availability of funds.
9.2
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this contract. In the event of termination, County 
shall be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this contract. County shall give written notice of the effective date of any suspension, 
amendment, or termination under this section, at least 10 days in advance.
10.0
DUTIES
10.1
The Contractor shall perform all duties stated in Exhibit B – Scope of Work, or as otherwise 
directed in writing by the procurement officer.
10.2
Contractor shall serve participants from cities and towns throughout Maricopa County with 
an emphasis on enrolling participants outside of the City of Phoenix area (including, but 
not limited to: Avondale, Buckeye, Chandler, Gilbert, Glendale, Goodyear, Mesa, Peoria, 
Queen Creek, Surprise, Tempe, Wickenburg and, and their surrounding areas).
10.3
Contractor shall implement and operate the workforce placement phase of the program for 
the following service periods:
10.3.1
Summer 2023: Contractor shall implement and operate the Program so as to 
ensure participants are engaged in a workplace experience with an in-demand 
industry, as per the Scope of Work (SOW), for a minimum of four weeks and such 
that Program participation shall end no later than August 25, 2023. Contractor shall 
have pre-existing capacity for Program requirements as stated in the SOW.
10.3.2
Summer 2024: Contractor shall develop, implement, and operate the Program to 
ensure participant workforce placement for the summer months of 2024 for a 
minimum of four weeks and ending no later than the last Friday of August 2024. 
Contractor’s program services (e.g., employer recruitment, participant recruitment, 
and curriculum development) may take place outside of the summer months when 
participants are in work placement.
10.4
Program services to include monitoring, reporting, and invoicing for the Program shall end 
no later September 30th of the service year, or as extended by the County in writing.
10.5
At the discretion of the County, the expiration date of the contract may be extended.
10.6
Contractor shall work with the Human Services Department Workforce Development 
Division staff (Program staff), local businesses, and community-based organizations to 
develop summer work experience opportunities.
10.7
Contractor shall expose participants to various public, nonprofit, and private sector 
industries to assist them in determining which industry would be most appropriate for 
summer work experience opportunities.
10.8
Contractor shall provide participants with opportunities to develop goals and seek long term 
employment.

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10.9
Contractor shall ensure placement of participants in employment opportunities with the 
County’s designated in-demand industries.
10.9.1
In-demand industries are determined by the Program and are subject to change 
on a bi-annual cycle. In-Demand industries currently include:
10.9.1.1
Construction
10.9.1.2
Information Technology
10.9.1.3
Healthcare and Social Assistance
10.9.1.4
Finance & Insurance
10.9.1.5
Transportation and Logistics
10.9.1.6
Advanced Manufacturing
10.9.2
Addition information regarding in-demand industries can be found at the Arizona 
Commerce Authority at https://www.azcommerce.com/oeo/labor-market/.
10.10
Contractor shall determine participant eligibility and appropriate placement.
10.11
Contractor shall deliver a Program that includes the following components:
10.11.1 A proven participant recruitment strategy and enrollment plan that includes 
targeted outreach to youth from various backgrounds and cultures, including, but 
not limited to black, indigenous, and people of color (BIPOC), those residing in 
high poverty census tracks, single parents, and those who have been 
justice-involved.
10.11.1.1 Contractors providing services for Summer 2023, shall have an existing 
participant enrollment strategy in place as indicated in the SOW. 
10.11.2 A proven recruitment strategy for eligible employers, including a robust employer 
engagement, vetting, and enrollment plan.
10.11.2.1 Contractors providing services for Summer 2023 shall have an existing 
network of vetted employers from in-demand industries in place that are 
willing to provide summer work experiences as indicated in the SOW.
10.11.3 Marketing, promotion, and recruitment through flyers, blogs, social media, 
emails, and other forms of effective communication.
10.11.4 Subsidized parttime work experience opportunities with a contracted employer 
providing services within an in-demand industry.
10.11.5 Development and delivery of job readiness and soft skills curriculum to prepare 
youth for on-site work experience prior to and during placement. Workshops and 
curriculum shall demonstrate an integration of topics including job readiness, 
career exploration, and subsidized employment. 
10.11.5.1 Contractors providing services for Summer 2023 shall have existing job 
readiness and soft skills curriculum available at the beginning of 
participant engagement with the Program.
10.11.6 Development of an individualized employment plan unique to each participant and 
that considers the participant’s aptitude, skills, and goals. 
10.11.7 A process for placement that matches eligible youth with employers based on 
aptitude, interests, and skills, that will provide training opportunities in participant 
field(s) of interest, and in line with participant skills and aptitude.

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10.11.8 A system for issuing and tracking funding for work experience and support 
services. 
10.11.9 Regular monitoring of approved work sites. 
10.11.10 Administration of payroll for participant wages.
10.11.11 A closure process that is able to track outcomes and refer participants to 
Program staff when appropriate.
10.12
PARTICIPANT ELIGIBILITY
10.12.1 All participants shall be 16 to 21 years of age.
10.12.2 Contractor shall coordinate short-term employment opportunities for the following 
individuals:
10.12.2.1 In-school youth: An individual currently enrolled or in the process of 
enrolling in school
10.12.2.2 Out-of-school youth: an individual who meets one or more of the 
following eligibility requirements:
10.12.2.2.1 Has dropped out of school.
10.12.2.2.2 Is a recipient of a secondary school diploma or its 
recognized equivalent who is a low-income individual 
(federally designated poverty limit) or identified as an 
English Language Learner by the Arizona Department of 
Education
10.12.2.2.3 Currently or previously involved with the juvenile or youth 
justice system
10.12.2.2.4 Is a homeless individual or runaway
10.12.2.2.5 Is in foster care or has aged out of the foster care system, 
or who has attained 16 years of age and left foster care for 
kinship guardianship or adoption, a child eligible for 
assistance under Section 477 of the Social Security Act (42 
U.S.C. 677), or an individual who is in an out of home 
placement
10.12.2.2.6 Is pregnant or parenting
10.12.2.2.7 Is an individual with a documented disability
10.12.3 Contractor shall identify participants that are pursuing long term employment 
opportunities post-completion of the Program and shall connect them to employers 
seeking long term employees.
10.13
PROGRAM REQUIREMENTS
10.13.1 Contractor shall ensure the following:
10.13.1.1 Participants shall receive a minimum of $15.00 per hour while 
participating in the Program, including while attending workshops and 
during active work experiences. Wages above $15.00 per hour shall be 
approved in advance in writing by the Program supervisor.

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10.13.1.2 Participants that successfully complete the Program receive a $500 
Stipend. Successful completion is defined as completing all workshops 
and work placement hours established for the participant at the 
beginning of their participation in the program. Contractor shall be 
responsible for tracking participant completion of the Program.
10.13.1.3 Participants shall not be placed in a position where they are supervised 
by an immediate family member. 
10.13.1.4 Work placement:
10.13.1.4.1 Is a minimum of 4 weeks
10.13.1.4.2 Does not exceed 20 hours of work a week (additional 
Program offerings may take place outside of the 20-hour 
work experience)
10.13.1.4.3 Is and remains in compliance with all Labor, Child Labor, 
and Fair Labor laws.
10.13.2 Contractor shall
10.13.2.1 Develop individualized plans for each participant that to assist the 
participant in identifying which opportunity is best suited to their skills, 
aptitude, and goals;
10.13.2.2 Maintain a list of eligible employers that can provide participants with 
summer employment opportunities.
10.13.2.3 Conduct worksite visits to evaluate appropriateness of participant 
placement and meet with employer’s staff responsible for participants’ 
supervision when participant is engaged in employment activities.
10.13.2.4 Conduct worksite visits to monitor participants at the assigned worksites
10.13.3 Contractor shall ensure that employers:
10.13.3.1 Are licensed and in good standing with the Arizona Corporate 
Commission
10.13.3.2 Provide a safe and healthy working environment that has been tailored 
for participants such that the workplace is:
10.13.3.2.1 In compliance with all federal, state, and local regulations 
including Americans with Disabilities Act and Child Labor 
Laws and free of outstanding OSHA violations, and have a 
safety policy
10.13.3.2.2 A drug free workplace and has a drug-free policy
10.13.3.2.3 A worksite free from any health and safety violations
10.13.3.2.4 A worksite free from discrimination in training or hiring 
practices
10.13.3.2.5 Has an anti-discrimination policy

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10.13.3.3 Provide participants with information and oversight, ensuring:
10.13.3.3.1 Availability of general worksite information
10.13.3.3.2 Worksite orientation is performed
10.13.3.3.3 Instructions are provided specific to training goals such as 
work schedules and tasks 
10.13.3.3.4 Safety rules are provided and are readily available 
throughout the Program, including those pertaining to work 
attire, safety shoes, equipment, and tool use
10.13.3.3.5 Physical requirements such as standing, stooping, bending, 
lifting or carrying are appropriate for the participant
10.13.3.3.6 Participant is given a sufficient quantity and quality of work, 
ensuring training goals are being accomplished
10.13.3.3.7 Worksite supervision is in place at all times
10.13.3.3.8 Sufficient equipment and materials are available at all times 
for the participant to carry out required activities
10.13.3.3.9 Attendance is strictly monitored and confirmed by worksite 
supervisor
10.14
PARTICIPANT SUPPORT SERVICES
10.14.1 Contractors shall provide participants with supportive services to assist with 
successful participation in the Program. Support Services may include:
10.14.2 Transportation costs
10.14.2.1 Reasonable accommodations for youth with disabilities
10.14.2.2 Childcare and dependent care costs
10.14.2.3 Purchase of uniforms or other appropriate work attire and work-related 
tools, including such items as eyeglasses and protective eye gear
10.14.2.4 Other Program approved expenses required to allow for participation in 
the Program and or/referrals for support services
10.14.2.5 Referrals, as needed, for example, referrals for  legal aid services, health 
care, and  linkages to community and housing services.
10.15
INCIDENT REPORTING REQUIREMENTS
10.15.1 Contractor shall establish and maintain a reporting process in case of emergency 
or incidents that may impact the program participants. 
10.15.2 Contractor shall ensure mandatory reporting to Law Enforcement and/or Child 
Protective Services is conducted pursuant to A.R.S. §13-3620 and shall report as 
required by law, licensing regulations and agency policy (as applicable).
10.15.3 The contractor shall report to the Program supervisor, any incidents impacting the 
health, safety and welfare of participants. The contractor shall complete a Program

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Participant Incident Report (Exhibit C) and shall exclude identifying information if 
report is provided to agencies or individuals not funded under the County contract.
10.15.3.1 The contractor shall contact the Program staff by phone no later than 30 
minutes 
after 
knowledge 
that 
a 
participant-related 
significant 
problem/injury incident has occurred.
10.15.3.2 Program Participant Incident Report (See Exhibit C). A written Program 
Participant Incident Report shall be completed by the employer. All 
incident reports must be legible and be signed by the employer who 
prepared the report. The completed report must be sent to the contractor 
and Program supervisor as indicated below. The provider shall maintain 
a file of written incident reports that are available for review by County 
youth program staff.
10.15.3.2.1 The incident report shall be provided to the contractor no 
later than 24 hours after an incident has occurred. 
10.15.3.2.2 The incident report shall be provided by the contractor to the 
Program supervisor no later than two business hours after 
receipt of the report. 
10.15.4 Significant Incidents. The contractor shall report participant-related significant 
incidents (listed below).
10.15.5 The contractor shall report incidents to others (e.g., law enforcement, OSHA, 
parents/guardians), as required by law and according to the provider’s policies and 
procedures.
10.15.6 Health, Safety and Welfare Incidents. The contractor shall report all workplace 
based incidents to the Program supervisor that have the potential to impact the 
health, safety and welfare of participants in the Program.
10.15.7 Significant Incidents. The following are considered significant incidents:
10.15.7.1 Homicidal or suicidal attempt or threat with a plan
10.15.7.2 Physical assault (whether or not an injury occurs) to or by a participant
10.15.7.3 Medical treatment beyond first aid as a result of an injury while in a 
contract service
10.15.7.4 Emergency room or urgent care visits
10.15.7.5 Request for emergency mental health stabilization provided by first 
responders and/or crisis intervention teams
10.15.7.6 Sexual behavior involving staff and/or clients/youth (consensual or not)
10.15.7.7 Emergency safety response (ESR), locked seclusion and/or restraint
10.15.7.8 Weapons possession
10.15.7.9 Possession of any quantity of illicit drugs or alcohol or of medications 
not prescribed to the participant
10.15.7.10 Run-away youth

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10.15.7.11 Acts by participants or staff where the contractor has had to involve law 
enforcement
10.15.7.12 Self-harming behavior (with or without injury)
10.15.7.13 Reported acts of inappropriate discipline and/or inappropriate behavior 
management involving clients by staff
10.15.7.14 Traffic accidents involving participants transported by the provider, it’s 
personnel, transport contractor, volunteers, or interns
10.15.8 On behalf of the County, the Program supervisor shall take the following steps 
response to incident reports or complaints and upon notification of an incident:
10.15.8.1 Review the written information to determine if the incident requires 
investigation. The Program supervisor may direct the contractor to 
initiate an internal review and/or request additional information and/or 
require specific action.
10.15.8.2 If an employer’s actions are such as to warrant the concern, the Program 
supervisor shall investigate further or forward the information to the 
appropriate authorities.
10.15.8.3 If the Program supervisor is not satisfied with the employer’s response 
to an incident, the Program supervisor may take any appropriate action.
10.16
PROGRAM PERFORMANCE MEASURES
10.16.1 The Maricopa County Human Services Department retains the right to establish 
performance measures as they relate to the Program.
10.16.2 Contractor shall be responsible for demonstrating their fulfillment of the following 
performance indicators both at implementation and at the conclusion of the 
Program:
10.16.2.1 Employment Opportunities: Network of approved employers willing and 
able to provide employment opportunities to eligible youth. 
10.16.2.2 Work Experience Placement:
10.16.2.2.1 Number of eligible participants placed or being placed into 
a successful work experience opportunity with an approved 
employer. 
10.16.2.2.2 Number of eligible participants that have not been placed 
into a successful work experience opportunity.
10.16.2.3 Reporting: As outlined in Reporting and Record Keeping section, data 
collection and the ability to provide clear concise reports containing the 
information requested.
10.17
REPORTING AND RECORD KEEPING
10.17.1 The contractor shall be responsible for maintaining records of receipts and 
expenditures, participants served, services provided, and locations for all activities 
performed.
10.17.2 Contractor shall provide the following on a weekly basis:

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10.17.2.1 Participant information:
10.17.2.1.1 Number enrolled
10.17.2.1.2 Number placed with employers
10.17.2.1.3 Demographic information
10.17.2.2 Amounts expended in Youth Wages
10.17.2.3 Amounts expended in Support Services
10.17.2.4 Names of employers participating in Program
10.17.2.5 Types of employment/training opportunities provided to participants 
10.17.2.6 Running account of the indirect and direct costs for the Program
10.17.3 The Program reserves the right to request additional reports as needed.
10.17.4 All records must be maintained in an accurate and organized manner and kept in 
a secure location.
10.18
CONFIDENTIALITY OF CLIENT INFORMATION
10.18.1 The contractor, it’s personnel, volunteers, interns, and subcontractors, unless 
otherwise exempt, shall adhere to all federal, state and local laws regarding 
confidentiality including, but not limited to the Health Insurance Portability and 
Accountability Act (HIPAA) Pub. L. No. 1-4-191 (1996) and regulations 
promulgated there under.
10.18.2 Personally Identifiable Information (PII) is any data that could potentially identify a 
specific individual. Contractors shall ensure information containing participants’ PII 
is only transmitted securely via electronic method.
10.18.3 Prohibition. Contractors and employers, personnel, subcontractors, volunteers and 
interns shall not divulge or release information about any participant to anyone 
without a court order, except to the Program staff as indicated in the contract, or 
anyone authorized by the Program staff. Violation of this paragraph or applicable 
law shall constitute grounds to terminate the contract.
10.18.4 Release Authorization. Release of records containing participant information 
requires a signed authorization/release form executed in accordance with current 
state licensing and federal standards. All release authorization forms shall be 
maintained by the contractor and indicate the person or agency to receive the 
information, the specific information to be released, and the expiration date or 
event that will trigger the expiration date of the release, and shall be signed by the 
participant and the participant’s parent, guardian, or designated representative. 
Release forms shall meet all federal and state requirements, as applicable and 
including, but not limited to, 42 CFR Part 2 and 45 CFR 164.508. Unless the entity 
is otherwise exempt, disclosures must be accounted for within 45 CFR 164.528.
10.18.5 Record Dissemination. Except for the Program staff, the contractor shall refer 
persons requesting records or written documentation containing participant 
information relating to this contract to Program staff. The contractor shall maintain 
release authorization forms to track the dissemination of information in each 
participant’s record, except for the release of record to the Program staff. 
10.18.6 Research Data. Notwithstanding any other provision of this agreement, the 
provider shall not provide to anyone other than Program staff any information, 
including information about clients in any form, for research purposes without the

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prior written approval of Program staff. The contractor shall refer any requests for 
such information to the contract officer and such requests shall be in writing. 
Approval shall be within the discretion of the contract officer.
10.18.7 Subpoenas. If the contractor receives a subpoena requesting records relating to a 
program participant(s), the contractor shall immediately notify and deliver the 
subpoena to Program staff.
10.19
FINANCIAL REPORTING
Contractors shall maintain a financial account of financial activities related to the contract 
and shall provide a financial statement reporting in U.S. dollars of all expenditures of 
County awarded funds and any income earned on those funds. The financial statement 
should include County funds received and expended under this contract during the period 
covered by the report. The financial statement will be prepared from books and records 
maintained on a fund accounting (cash) basis. Only expenditures made in support of the 
contract purposes should be charged against the contract, and records should be 
maintained of such expenditures made in support of the contract adequate to enable the 
auditing of such funds on a quarterly basis.
10.20
FINANCIAL MANAGEMENT
10.20.1 Contractors shall maintain a financial management system that meet the following 
standards:
10.20.1.1 Financial reporting: Accurate, current, and complete disclosure of the 
financial results of financially assisted activities must be made in 
accordance with the financial reporting requirements of the agreement.
10.20.1.2 Accounting records: The contractor must maintain records which 
adequately identify the source and application of funds provided for 
financially assisted activities. These records must contain information 
pertaining to the contract and authorizations, obligations, unobligated 
balances, assets, liabilities, outlays or expenditures, and income.
10.20.1.3 Internal control: The contractor shall maintain effective control and 
accountability for all contract cash, real and personal property, and other 
assets. The contractor must adequately safeguard all such property and 
must assure that it is used solely for authorized purposes.
10.20.1.4 Budget control: The contractor must maintain actual expenditures or 
outlays compared with budgeted amounts for the contract. Financial 
information must be related to performance or productivity data, 
including the development of unit cost information whenever appropriate 
or specifically required in the contract. If unit cost data is required, 
estimates based on available documentation will be accepted whenever 
possible.
10.20.1.5 Allowable cost: The contractor must use applicable 2 C.F.R. Part 200 
cost principles, agency program regulations, and the terms of the 
contract will be followed in determining the reasonableness, allowability, 
and allocability of costs.
10.20.1.6 Source documentation: Accounting records must be supported by such 
source documentation as cancelled checks, paid bills, payrolls, time, 
and attendance records, contract, and subcontract documents, etc.
10.20.1.7 Documentation regarding receipt of purchases.

SERIAL 230177-RFP
10.21
PROGRAM MONITORING AND EVALUATION
10.21.1
County staff will monitor the contractor’s compliance with, and performance 
under, the terms and conditions of the contract.
10.21.2
Contractor staff will monitor the Employers’ compliance with employment 
conditions.
10.21.3
The contractor shall make available for inspection and/or copying by the 
department's monitoring of all records and accounts relating to the work 
performed or the services provided under the agreement.
10.21.4
Contractor shall be monitored for fiscal, program delivery, and contract 
compliance annually or more often as needed.
10.21.5
Monitoring shall occur during the sub-recipient’s normal business hours, 
announced or unannounced.
10.21.6
Contractors found to be deficient in any area shall receive written notification of 
findings and required corrective actions. Contractor shall provide a written 
response outlining corrective actions and steps to ensure findings are corrected 
and resolved in an acceptable timeframe to preclude future issues.
10.21.7
Contractor shall be responsible for regularly monitoring worksites for those 
Participants that are engaged in work experience activities.
10.21.8
The County will request information for fiscal monitoring/audit per Office of 
Management and Budget (OMB) Uniform Guidance 2 C.F.R. § 200, to include:
10.21.8.1
Financial Management 2 C.F.R. § 200.302
10.21.8.2
Internal Controls 2 C.F.R. § 200.303
10.21.8.3
Bonds 2 C.F.R. § 200.304
10.21.8.4
Payment and Financial Reporting 2 C.F.R. § 200.305
10.21.8.5
Cost Sharing or Matching 2 C.F.R. § 200.306
10.21.8.6
Program Income 2 C.F.R. § 200.307
10.21.8.7
Revision of Budget and Program Plans 2 C.F.R. § 200.308
10.21.8.8
Period of Performance 2 C.F.R. § 200.309
10.21.8.9
Insurance Coverage 2 C.F.R. § 200.310
10.21.8.10 Record Retention and Access 2 C.F.R. §§ 200.334 – 200.338
10.21.8.11 Procurement Standards 2 C.F.R. § 200.318
10.21.8.12 Indirect Costs 2 C.F.R. § 200.414
10.21.8.13 Compensation-Personal Services 2 C.F.R. § 200.430
10.21.8.14 Audit Requirements 2 C.F.R. §§ 200.501-200.517

SERIAL 230177-RFP
10.21.9
The contractor, as a subrecipient of 21.027 Assistance Listing Number (ALN) 
American Rescue Plan Act Coronavirus State and Local Fiscal Recovery 
Funds, shall be in compliance and remain in compliance throughout the term of 
the contract with 2 CFR 200. The contractor shall indicate compliance and provide 
as part of proposal submission using Attachment H - Certificate of Compliance 
with 2 CFR 200.
10.21.10
The contractor may be monitored for fiscal, program delivery and contract 
compliance.
10.21.11
The contractor shall reimburse the County for any and all uses of American 
Rescue Plan Act of 2021, H.R. 1319 (ARPA) funds in the event that the federal 
government determines the use did not comply with the ARPA laws, rules, and 
guidelines.  The intent of the parties is that the contractor will reimburse the   
County within a timeframe that allows the County to use the reimbursed funds 
to   refund the money to the U.S. Department of the Treasury, as required by 
the ARPA.
11.0
TERMS AND CONDITIONS
11.1
INDEMNIFICATION
11.1.1
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable relating to the performance of this contract.
11.1.2
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder.
11.1.3
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section.
11.1.4
The scope of this indemnification does not extend to the sole negligence of County.
11.2
INSURANCE
11.2.1
Contractor, at Contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County.

SERIAL 230177-RFP
11.2.2
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract.
11.2.3
In the event that the insurance required is written on a claims-made basis, 
Contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed.
11.2.4
Contractor’s insurance shall be primary insurance as respects County, and any 
insurance or self-insurance maintained by County shall not contribute to it.
11.2.5
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies.
11.2.6
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require Contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit.
11.2.7
The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds.
11.2.8
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of Contractor’s work or service.
11.2.9
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers.
11.2.9.1
Commercial General Liability
Commercial General Liability (CGL) insurance and, if necessary, 
Commercial Umbrella insurance with a limit of not less than $2,000,000 
for each occurrence, $4,000,000 Products/Completed Operations 
Aggregate, and $4,000,000 General Aggregate Limit. The policy shall 
include coverage for premises liability, bodily injury, broad form property 
damage, personal injury, products and completed operations and 
blanket contractual coverage, and shall not contain any provisions which 
would serve to limit third party action over claims. There shall be no 
endorsement or modifications of the CGL limiting the scope of coverage 
for liability arising from explosion, collapse, or underground property 
damage.

SERIAL 230177-RFP
11.2.9.2
Automobile Liability
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$2,000,000 each occurrence with respect to any of the Contractor’s 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the Contractor’s work or services or use or maintenance 
of the premises under this contract. 
11.2.9.3
Workers’ Compensation
11.2.9.3.1
Workers’ compensation insurance to cover obligations 
imposed by Federal and State statutes having jurisdiction of 
Contractor’s employees engaged in the performance of the 
work or services under this contract; and Employer’s 
Liability insurance of not less than $1,000,000 for each 
accident, $1,000,000 disease for each employee, and 
$1,000,000 disease policy limit. 
11.2.9.3.2
Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the workers’ 
compensation and Employer’s Liability or Commercial 
Umbrella Liability insurance obtained by Contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract.
11.2.9.4
Sexual Molestation and Physical Abuse
The policy shall be endorsed to include coverage for sexual molestation 
and physical abuse at limits not less than $2,000,000.00 per occurrence 
and $4,000,000.00 aggregate. These limits may be included within a 
General Liability policy, Professional Liability policy or provided by 
separate endorsement with its own limits as required. Contractor must 
provide the following statement on their Certificate(s) of Insurance: 
“Sexual molestation and physical abuse coverage is included.” 
Policies/certificates stating that “Sexual molestation and physical abuse 
coverage is not excluded” do not meet this requirement.
11.2.10 Certificates of Insurance
11.2.10.1 Prior to contract award, Contractor shall furnish the County with valid 
and complete Certificates of Insurance, or formal endorsements as 
required by the contract in the form provided by the County, issued by 
Contractor’s insurer(s), as evidence that policies providing the required 
coverage, conditions and limits required by this contract are in full force 
and effect. Such certificates shall identify this contract number and title.
11.2.10.2 In the event any insurance policy(ies) required by this contract is (are) 
written on a claims-made basis, coverage shall extend for two years past 
completion and acceptance of Contractor’s work or services and as 
evidenced by annual certificates of insurance.
11.2.10.3 If a policy does expire during the life of the Contract, a renewal certificate 
must be sent to County 15 calendar days prior to the expiration date.
11.2.10.4 Certificates of Insurance shall identify Maricopa County as the certificate 
holder as follows:

SERIAL 230177-RFP
Maricopa County
c/o Risk Management
301 W Jefferson St, Suite 910
Phoenix, AZ 85003
11.2.11 Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance requirements of 
this contract, Contractor’s insurance shall not be permitted to expire, be 
suspended, be canceled, or be materially changed for any reason without 30 days 
prior written notice to Maricopa County. Contractor must provide to Maricopa 
County, within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any reason, has 
expired, or will be expiring. Such notice shall be sent directly to Maricopa County 
Office of Procurement Services and shall be mailed, or hand delivered to 301 W. 
Jefferson St. Suite 700, Phoenix, AZ 85003, or emailed to the procurement officer 
noted in the solicitation.
11.3
FORCE MAJEURE
11.3.1
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to, 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic.
11.3.1
Each party, as applicable, shall give the other party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply.
11.3.2
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated.
11.4
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment.
11.5
PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (Visa or Master Card) to make payment for 
orders under this contract.

SERIAL 230177-RFP
11.6
INTERNET ORDERING CAPABILITY
It is the intent of Maricopa County to use the Internet to communicate and to place orders 
under this contract.
11.7
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved.
11.8
PURCHASE ORDERS
11.8.1
County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the Contractor for actual and documentable costs incurred by the 
Contractor in response to the purchase order. The County will not reimburse the 
Contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order.
11.8.2
Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County procurement officer with written notification to follow. Contractor 
specifically acknowledges to be bound by this cancellation policy.
11.9
BACKGROUND CHECK
Respondents may be required to pass multiple background checks (e.g. Sheriff’s Office, 
County Attorney's Office, Courts, as well as Maricopa County general government) to 
determine if the respondent is acceptable to do business with the County. This applies to, 
but is not limited to, the company, subcontractors, and employees, and the failure to pass 
these checks shall deem the respondent non-responsible.
11.10
SUSPENSION OF WORK
The procurement officer may order the Contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the Contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract.
11.11
STOP WORK ORDER
11.11.1 The procurement officer may, at any time, by written order to the Contractor, 
require the Contractor to stop all, or any part, of the work called for by this contract 
for a period of 90 calendar days after the order is delivered to the Contractor, and 
for any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the Contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the Contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either:

SERIAL 230177-RFP
11.11.1.1 cancel the stop work order; or 
11.11.1.2 terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract.
11.11.1.3 The procurement officer may make an equitable adjustment in the 
delivery schedule and/or contract price, and the contract shall be 
modified, in writing, accordingly, if the Contractor demonstrates that the 
stop work order resulted in an increase in costs to the Contractor
11.12
TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the Contractor.
11.13
TERMINATION FOR DEFAULT
11.13.1 The County may, by written Notice of Default to the Contractor, terminate this 
contract in whole or in part if the Contractor fails to:
11.13.1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension; 
11.13.1.2 make progress, so as to endanger performance of this contract; or
11.13.1.3 perform any of the other provisions of this contract.
11.13.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the Contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure.
11.14
ACCEPTANCE
Upon completion of services, service delivery shall be deemed accepted and the warranty 
period shall begin when the department has deemed all service/work completed, including 
but not limited to, any inspection, design, development, deployment, operation, and initial 
training, (as applicable). Additionally, all documentation shall be completed prior to final 
acceptance.
11.15
PERFORMANCE
It shall be the Contractor’s responsibility to meet the proposed performance requirements. 
Maricopa County reserves the right to obtain services on the open market in the event the 
Contractor fails to perform, and any price differential will be charged against the Contractor.
11.16
CONTRACTOR EMPLOYEE MANAGEMENT
11.16.1 Contractor shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this contract.
11.16.2 If Contractor personnel’s employment status changes, Contractor shall provide 
County a list of proposed replacements with equivalent or greater experience.
11.16.3 Under no circumstances shall the implementation schedule to be impacted by a 
personnel change on the part of the Contractor.
11.16.4 Contractor shall not reassign any key personnel identified in their proposal without 
the express consent of the County.

SERIAL 230177-RFP
11.16.5 County reserves the right to immediately remove from its premises any Contractor 
personnel it determines to be a risk to County operations.
11.16.6 County reserves the right to request the replacement of any Contractor personnel 
at any time, for any reason.
11.17
WARRANTY OF SERVICES
11.17.1 The Contractor warrants that all services provided hereunder will conform to the 
requirements of the contract, including all descriptions, specifications, and 
attachments made a part of this contract. County’s acceptance of services or 
goods provided by the Contractor shall not relieve the Contractor from its 
obligations under this warranty.
11.17.2 In addition to its other remedies, County may, at the Contractor's expense, require 
prompt correction of any services failing to meet the Contractor's warranty herein. 
Services corrected by the Contractor shall be subject to all the provisions of this 
contract in the manner and to the same extent as services originally furnished 
hereunder.
11.18
INSPECTION OF SERVICES
11.18.1 The Contractor shall provide and maintain an inspection system acceptable to 
County covering the services under this contract. Complete records of all 
inspection work performed by the Contractor shall be maintained and made 
available to County during contract performance and for as long afterwards as the 
contract requires.
11.18.2 County has the right to inspect and test all services called for by the contract, to 
the extent practicable at all times and places during the term of the contract. 
County shall perform inspections and tests in a manner that will not unduly delay 
the work.
11.18.3 If any of the services do not conform to contract requirements, County may require 
the Contractor to perform the services again in conformity with contract 
requirements, at no cost to the County. When the defects in services cannot be 
corrected by re-performance, County may:
11.18.3.1 require the Contractor to take necessary action to ensure that future 
performance conforms to contract requirements; and
11.18.3.2 reduce the contract price to reflect the reduced value of the services 
performed.
11.18.4 If the Contractor fails to promptly perform the services again or to take the 
necessary action to ensure future performance in conformity with contract 
requirements, County may:
11.18.4.1 by contract or otherwise, perform the services and charge to the 
Contractor, through direct billing or through payment reduction, any cost 
incurred by County that is directly related to the performance of such 
service; or
11.18.4.2 terminate the contract for default.

SERIAL 230177-RFP
11.19
USAGE REPORT
The Contractor shall furnish the County a usage report, upon request, delineating the 
acquisition activity governed by the contract. The format of the report shall be approved by 
the County and shall disclose the quantity and dollar value of each contract item by 
individual unit of measure.
11.20
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to A.R.S. § 38-511, the County may cancel any contract 
without penalty or further obligation within three years after execution of the contract, if any 
person significantly involved in initiating, negotiating, securing, drafting, or creating the 
contract on behalf of the County is at any time, while the contract or any extension of the 
contract is in effect, an employee or agent of any other party to the contract in any capacity 
or consultant to any other party of the contract with respect to the subject matter of the 
contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or 
commission paid or due to any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County from any other party to 
the contract arising as the result of the contract.
11.21
OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the Contractor any amounts Contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract.
11.22
SUBCONTRACTING
11.22.1 The Contractor may not assign to another Contractor or subcontract to another 
party for performance of the terms and conditions hereof without the written 
consent of the County. All correspondence authorizing subcontracting must 
reference the bid serial number and identify the job or project.
11.22.2 The subcontractor’s rate for the job shall not exceed that of the prime Contractor’s 
rate, as bid in the pricing section, unless the prime Contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
Contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime Contractor’s 
invoice.
11.23
AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County.
11.24
ADDITIONS/DELETIONS OF REQUIREMENTS
The County reserves the right to add and/or delete materials and services to a contract. If 
a service requirement is deleted, payment to the Contractor will be reduced proportionately 
to the amount of service reduced in accordance with the bid price. If additional materials 
or services are required from a contract, prices for such additions will be negotiated 
between the Contractor and the County.
11.25
RIGHTS IN DATA
11.25.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any

SERIAL 230177-RFP
available information that is relevant to a contract and to the performance 
thereunder.
11.25.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity.
11.26
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW
11.26.1 In accordance with Section MC1-372 of the Maricopa County Procurement Code, 
the Contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions, which could be more than six years, whichever is longest. 
The County, Federal or State auditors and any other persons duly authorized by 
the department shall have full access to and the right to examine, copy, and make 
use of, any and all said materials.
11.26.2 If the Contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the Contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented.
11.27
AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the Contractor equal to the 
amount of the disallowance, or to require reimbursement forthwith of the disallowed amount 
by the Contractor by issuing a check payable to Maricopa County.
11.28
STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract.
11.29
VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract.
11.30
SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract.
11.31
RELATIONSHIPS
11.31.1 In the performance of the services described herein, the Contractor shall act solely 
as an independent Contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the Contractor.

SERIAL 230177-RFP
11.31.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the Contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County.
11.32
NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, Contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf) 
11.33
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842.
11.34
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
11.34.1 The undersigned (authorized official signing on behalf of the Contractor) certifies 
to the best of his or her knowledge and belief that the Contractor, its current 
officers, and directors:
11.34.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction;
11.34.1.2 have not within a three-year period preceding this contract:
11.34.1.2.1
been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State or 
local) transaction or contract; or
11.34.1.2.2
been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract;
11.34.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State or local) 
transaction or contract;
11.34.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and

SERIAL 230177-RFP
11.34.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default.
11.34.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution.
11.34.3 The Contractor shall include, without modification, this clause in all lower tier 
covered transactions (i.e. transactions with subcontractors or sub-subcontractors) 
and in all solicitations for lower tier covered transactions related to this contract. If 
this clause is applicable to a subcontractor or sub-subcontractor, the Contractor 
shall include the information required by this clause with their bid.
11.35
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS
11.35.1 By entering into the contract, the Contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). The Contractor shall obtain statements from its 
subcontractors certifying compliance and shall furnish the statements to the 
procurement officer upon request. These warranties shall remain in effect through 
the term of the contract. The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform 
and Control Act of 1986, as amended from time to time, for all employees performing 
work under the contract and verify employee compliance using the E-Verify system 
and shall keep a record of the verification for the duration of the employee’s 
employment or at least three years, whichever is longer. I-9 forms are available for 
download at www.uscis.gov.
11.35.2 The County retains the legal right to inspect documents of Contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 11.35.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
Contractor or any of its subcontractors are not in compliance, the County will 
consider this a material breach of the contract and may pursue any and all remedies 
allowed by law, including, but not limited to: suspension of work, termination of the 
contract for default, and suspension and/or debarment of the Contractor. All costs 
necessary to verify compliance are the responsibility of the Contractor.
11.36
CONTRACTOR Employee WHISTLEBLOWER RIGHTS AND REQUIREMENT TO 
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS
11.36.1 The parties agree that this contract and employees working on this contract will be 
subject to the Contractor employee whistleblower protections established by Title 
41 U.S.C. § 4712 and Section 3.908 of the Federal Acquisition Regulation.
11.36.2 Contractor shall inform its employees in writing, in the predominant language of 
the workforce, of employee whistleblower rights and protections under 41 U.S.C. 
§ 4712, as described in Section 3.908 of the Federal Acquisition Regulation. 
Documentation of such employee notification must be kept on file by Contractor 
and copies provided to County upon request.
11.36.3 Contractor shall insert the substance of this clause, including this paragraph, in all 
subcontracts over the simplified acquisition threshold ($250,000 as of fiscal year 
2018).

SERIAL 230177-RFP
11.37
CONTRACTOR LICENSE REQUIREMENT
The Contractor shall procure all permits, insurance, and licenses, and pay the charges and 
fees necessary and incidental to the lawful conduct of his/her business, and as necessary 
complete any requirements, by any and all governmental or non-governmental entities as 
mandated to maintain compliance with and remain in good standing. The Contractor shall 
keep fully informed of existing and future trade or industry requirements, and Federal, 
State, and local laws, ordinances, and regulations which in any manner affect the fulfillment 
of a contract and shall comply with the same. Contractor shall immediately notify both 
Office of Procurement Services and the department of any and all changes concerning 
permits, insurance, or licenses.
11.38
UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT 
REGISTRATION
All 
contractors 
that 
receive 
funding 
must 
have 
a 
UEI 
number 
through 
https://sam.gov/content/entity-registration. Contractor must also remain current with the 
System for Award Management www.sam.gov throughout the term of the contract.
11.39
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into a contract, the contractor agrees to comply with all applicable provisions 
of 
Title 2, 
Subtitle A, 
Chapter II, 
Part 
200—UNIFORM ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq.
11.40
RELIGIOUS ACTIVITIES
The contractor agrees that costs, planned or claimed, including costs incurred, shall not 
include any expense for any religious activity.
11.41
POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services contributed by the County or the 
contractor under the agreement shall be used in the performance of this agreement for any 
partisan political activity, or to further the election or defeat of any candidate for public 
office.
11.42
EQUAL EMPLOYMENT OPPORTUNITY
11.42.1 The contractor shall not discriminate against any employee or applicant for 
employment because of race, age, disability, color, religion, sex, or national origin. 
The contractor shall take affirmative action to ensure applicants are employed and 
that employees are treated during employment without regard to their race, age, 
disability, color, religion, sex, or national origin. Such action shall include but is not 
limited to the following: employment, upgrading, demotion or transfer, recruitment, 
or recruitment advertising, lay-off or termination, rates of pay or other forms of 
compensation, and selection for training, including apprenticeship.
11.42.2 Contractor shall comply with the following provisions:
11.42.2.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 
§§ 2000a, et seq.);
11.42.2.2 The Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.);
11.42.2.3 The Age Discrimination in Employment Act of 1967, as amended (29
U.S.C. §§ 621, et seq.);

SERIAL 230177-RFP
11.42.2.4 The Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); 
and Arizona Executive Order 2009-09, as amended, et seq. which 
mandates that all persons shall have equal access to employment 
opportunities.
11.42.2.5 Contractor understands that the United States has the right to seek 
judicial enforcement of this assurance.
11.43
CERTIFICATION REGARDING LOBBYING
11.43.1 Contractor certifies, to the best of their knowledge and belief, that:
11.43.1.1 No federal appropriated funds have been paid or will be paid, by or on 
behalf of the contractor, to any person for influencing or attempting to 
influence an officer or employee of any agency. This applies to a 
Member of Congress, an officer or employee of Congress, or an 
employee of a Member of Congress in connection with the awarding of 
any federal contract, the making of any federal grant. Including the 
making of any federal, loan the entering into of any cooperative 
agreement, and the extension, continuation, renewal, amendment, or 
modification of any federal contract, grant, loan, or cooperative 
agreement.
11.43.1.2 If any funds other than federal appropriated funds, have been paid or will 
be paid to any person for influencing or attempting to influence an officer 
or employee of any agency, member of Congress, an officer or 
employee of Congress, or an employee of a member of Congress in 
connection with this federal contract, grant, loan, or cooperative 
agreement, the undersigned shall complete and submit Standard 
Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its 
instructions.
11.43.2 Contractor shall include Lobbying Certification language in the award documents 
for all subcontractors (including sub-grants, and contract under grants, loans, and 
cooperative agreements) and that all sub-recipients shall certify and disclose 
accordingly.
11.43.2.1 The Lobbying Certification is a material representation of fact upon 
which reliance was placed when this transaction is made or entered into. 
Submission of this certification is prerequisite for making or entering into 
this transaction imposed by section 1352, Title 31, U.S. Code. Any 
successful proposer(s) who fail to file the required certification shall be 
subject to a civil penalty of not less than $10,000.00 and not more than 
$100,000.00 for each such failure.
11.44
CLEAN AIR ACT & CLEAN WATER ACT
Contractor must comply with all applicable standards, orders, or requirements issued under 
section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act 
(33 U.S.C. 1368) Executive Order 11738, and Environmental Protection Agency 
regulations (40 CFR part 15).
11.45
ENERGY POLICY AND CONSERVATION ACT
Contractor must adhere to the standards and policies relating to energy efficiency, which 
are contained in the State energy conservation plan issued in compliance with the Energy 
Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871).

SERIAL 230177-RFP
11.46
INFLUENCE
11.46.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902.
11.46.2 An attempt to influence includes, but is not limited to:
11.46.2.1 A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind.
11.46.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract. 
11.47
CONFIDENTIAL INFORMATION
11.47.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the Contractor’s obligation regarding such information.
11.47.2 The Contractor shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained 
from the County or from others in carrying out its functions (services) under the 
contract shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the contract. The Contractor’s 
procedures and controls, at a minimum, must be the same procedures and controls 
it uses to protect its own proprietary or confidential information. If, at any time 
during the duration of the contract, the County determines that the procedures and 
controls in place are not adequate, the Contractor shall institute any new and/or 
additional measures requested by the County within 15 business days of the 
written request to do so.
11.47.3 Any requests to the Contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination.
11.48
PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the County at the Maricopa County Office of Procurement Services. Offers shall 
be open to public inspection and copying after contract award and execution, except for 
such offers or sections thereof determined to contain proprietary or confidential information 
by the Office of Procurement Services. If an offeror believes that information in its offer or 
any resulting contract should not be released in response to a public record request, under 
Arizona law, the offeror shall indicate the specific information deemed confidential or 
proprietary and submit a statement with its offer detailing the reasons that the information 
should not be disclosed. Such reasons shall include the specific harm or prejudice which 
may arise from disclosure. The records manager of the Office of Procurement Services 
shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.

SERIAL 230177-RFP
11.49
INTEGRATION
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied.
11.50
GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona.
11.51
FORCED LABOR
11.51.1 By submitting a bid for this solicitation and/or entering into a contract as a result of 
this solicitation, contractor agrees to comply with all applicable portions of Arizona 
Revised Statutes Section 35-394. Contracting; procurement; prohibition; written 
certification; remedy; termination; exception; definitions.
11.51.2 Contractor certifies that it does not currently, and agrees for the duration of the 
contract, that it will not use: 
11.51.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China.
11.51.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs 
in the People’s Republic of China. 
11.51.2.3 Any contractors, subcontractors or suppliers that use the forced labor or 
any good or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China.
11.51.3 If contractor becomes aware during the term of the agreement that contractor is 
not in compliance with this paragraph, the contractor shall notify the County within 
five business days after becoming aware of the noncompliance. If the contractor 
fails to provide a written certification to the County that the contractor has remedied 
the noncompliance within 180 days after notifying the County of its noncompliance, 
then the agreement terminates, except that if the agreement termination date 
occurs before the end the 180 day period, the agreement terminates on the 
agreement termination date.
11.52
PRICES
Contractor warrants that prices extended to County under this contract are no higher than 
those paid by any other customer for these or similar services.
11.53
ORDER OF PRECEDENCE
In the event of a conflict in the provisions of this contract and Contractor’s license 
agreement, if applicable, the terms of this contract shall prevail.
11.54
INCORPORATION OF DOCUMENTS
11.54.1 The following are to be attached to and made part of this Contract:
11.54.1.1 Exhibit A – Vendor Information and Itemized Service Budgets
11.54.1.2 Exhibit B – Scope of Work
11.54.1.3 Exhibit C – Program Participant Incident Report

SERIAL 230177-RFP
11.54.1.4 Exhibit D – GPUL Injury Reporting Procedures
11.54.1.5 Exhibit E – GPUL Service Area Poverty Table
11.54.1.6 Exhibit F – Office of Procurement Services Contractor Travel and Per 
Diem Policy
11.55
NOTICES
All notices given pursuant to the terms of this contract shall be addressed to:
For County:
Maricopa County
Office of Procurement Services
301 W. Jefferson St. Suite 700
Phoenix, Arizona 85003-1647
For Contractor:
Greater Phoenix Urban League, Inc.
1402 S. 7th Avenue
Phoenix, AZ 85007
11.56
INQUIRIES
11.56.1 Administrative telephone/email inquiries shall be addressed to:
ELIZABETH KUTTNER, PROCUREMENT OFFICER
TELEPHONE: (602) 506-0099 
elizabeth.kuttner@maricopa.gov
11.56.2 Inquiries may be submitted by telephone but must be followed up in writing. No oral 
communication is binding on Maricopa County.

SERIAL 230177-RFP
IN WITNESS WHEREOF, this contract is executed on the date set forth above.
GREATER PHOENIX URBAN LEAGUE, INC.
AUTHORIZED SIGNATURE
PRINTED NAME AND TITLE
ADDRESS
DATE
MARICOPA COUNTY
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTESTED:
CLERK OF THE BOARD
DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY
DATE

SERIAL 230177-RFP
EXHIBIT A – VENDOR INFORMATION AND ITEMIZED SERVICE BUDGETS
COMPANY NAME:
Greater Phoenix Urban League, Inc.
DOING BUSINESS AS (dba):
MAILING ADDRESS:
1402 S. 7th Avenue, Phoenix, AZ 85007
REMIT TO ADDRESS:
1402 S. 7th Avenue, Phoenix, AZ 85007
TELEPHONE NUMBER:
602-254-5611 ext. 115
FAX NUMBER:
623-259-1095
WWW ADDRESS:
www.gphxul.org
REPRESENTATIVE NAME:
William Bridgeman
REPRESENTATIVE  TELEPHONE NUMBER:
602-254-5611 ext. 115
REPRESENTATIVE EMAIL ADDRESS
bbridgeman@gphxul.org
UNIQUE ENTITY ID (UEI) FROM SAM.GOV
C14AEEQJDN26
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 0 DAYS
ITEMIZED SERVICES BUDGET-SUMMER 2023
SERVICES BUDGET FOR CONTRACT PERIOD
CONTRACT SERVICE:  
YOUTH WORKFORCE 
PROGRAM
RESPONDENT:  GREATER PHOENIX 
URBAN 
LEAGUE, INC.
 
 
 
 
 
 
TOTAL 
SERVICE 
COST
COUNTY 
COST
I.
PERSONNEL
 
 
 
 
 
 
 
 
Total Salary 
% Allocated
TOTAL
COUNTY
Number 
of
FTE
 
for the
Service for
COST
COST
Positions
Level
Position Title
Contract 
Period
MCHSD
 
 
100
1
YOUTH SALARIES
 $   165,000.00 
100%
$165,000.00
$165,000.00
1
1.00
DIR. OF YOUTH 
SERVICES
 $     65,000.00 
75%
$48,750.00
$48,750.00
1
1.00
JOB PLACEMENT 
DEVELOPER
 $     60,000.00 
75%
$45,000.00
$45,000.00
3
1.00
VOCATIONAL 
COUNSELORS
 $     90,000.00 
100%
$46,800.00
$46,800.00
1
1.00
DIR. HUM. 
RESOURCE/
CONTROLLER
 $     23,750.00 
100%
$23,750.00
$23,750.00
1
1.00
CHIEF FISCAL 
OFFICER
 $     32,000.00 
100%
$32,000.00
$32,000.00
 
 
 
   
 
 
$0.00

SERIAL 230177-RFP
7
 
 
 
TOTAL:
$361,300.00
$361,300.00
 
 
 
 
 
 
 
II.     
EMPLOYEE RELATED EXPENSES 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
 
 
 
$68,647.00
$68,647.00
 
 
 
 
 
 
 
 
 
 
 
TOTAL:
$68,647.00
$68,647.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
III.   
PROFESSIONAL AND OUTSIDE SERVICES 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
TOTAL:
$0.00
$0.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
V.
MATERIALS AND SUPPLIES 
 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
Equipment/Tablets, Laptop 
 
$5,200.00
$5,200.00
 
 
Materials/Supplies 
 
$3,000.00
$3,000.00
 
 
 
 
 
 
 
 
 
 
 
TOTAL:
$8,200.00
$8,200.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
VI.
OPERATING SERVICES
 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
MARICOPA CITY TRAVEL
 
 $       
8,500.00 
 $      
8,500.00 
 
 
BUS/LIGHT RAIL TICKETS 
 
 
 
 
 
MILEAGE FOR COUNSELORS 
 
 
 
 
 
AND OTHER STAFF 
 
 
 
 
 
WORK RELATED GEAR 
 
$3,000.00
$3,000.00
 
 
 
 
TOTAL:
$11,500.00
$11,500.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
VII.
MISCELLANEOUS 
 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
100 COMP 
STP
100 STUDENTS 
@ $500.00
 
100%
$50,000.00
$50,000.00
 
 
 
 
 
 
 
 
 
 
 
 
 
$0.00
 
 
 
 
TOTAL:
$50,000.00
$50,000.00
 
 
 
 
 
 
 
 
 
 
TOTAL DIRECT COST:
$499,647.00 
$499,647.00

SERIAL 230177-RFP
 
VIII.
INDIRECT
 
 
 
 
 
 
TOTAL
COUNTY
ITEM
BASIS
%
COST
COST
 
 
4%
$19,986.88
$19,986.88
 
$0.00
 TOTAL INDIRECT COST:
$19,986.88
$19,986.88
 
 
 
 
 
 
 SUBTOTAL ADMIN (DIRECT) 
COST:
$19,986.88
$19,986.88
 
 
 
 
 
 TOTAL SERVICE COST:
$519,633.88
$519,633.88
 
 
BUDGET NARRATIVE -#230177-RFP
SUMMER 2023
Youth Salaries - Participants will receive a minimum of $15.00 per hour for 5 weeks or a maximum of 110 
hours @ $15.00 per hour for a total of $1,650.00 per student for a total of $165,000 for a total of 100 
participants.
Director of Youth Services- The position will be a full-time staff position that will be paid at an annual salary 
of $65,000. The position will spend 75% of the time working on the Summer Youth Workforce Program 
performing planning, coordinating. monitoring and administrative duties associated with the grant. The 
remaining 25% will be spent on other activities/program associated with none of  the Summer Youth 
Workforce Program and the cost will be charged to
Greater Phoenix Urban League, Inc. Allocation of time/cost will be supported with activity/time sheets.
Job Placement Developer - The position will be a full-time staff position that will be paid at an annual salary 
of $60,000. The position will spend 75% of the time working on Summer Youth Workforce Program 
performing duties of outreaching to prospective employer for placement of participants and other duties 
associated with the grant deemed necessary. The remaining 25% will be spent on other activities/program 
associated with none of  the Summer Youth Workforce Program and the cost will be charged to Greater 
Phoenix Urban League, Inc. Allocation of time/cost will be supported with activity/time sheets.
Vocational Counselor - Three vocational counselors' position will be hired to work with the participants 
that will equate to a ratio of approximately 33 participants per counselors to execute the requirements 
of 
the 
grant. 
The 
counselors 
will 
be 
paid 
an 
average 
of 
$30.00 
per 
hour@8hrs=$240.00@5=$1,200@3=$3,600X13 weeks=$46,800. Allocation of time/cost will be supported 
with activity/time sheets.
Director of Human Resources/ Controller- The staff position is a full-time position with the Greater 
Phoenix Urban League and will allocate approximately 25% of its time working on various duties related to 
the Summer Youth Workforce Program. Allocation of time/cost will be supported with activity/time sheets. It 
is estimated that cost will approximate $23,750. Which will be incurred over the period July through 
September and other administrative reporting after the grant period including Single Audit and Federal 
Wage reporting and etc.
Chief Fiscal Officer- The staff position is a full-time position with the Greater Phoenix Urban League and will 
allocate approximately 25% of its time working on various duties related to the Summer Youth Workforce

SERIAL 230177-RFP
Program. Allocation of time/cost will be supported with activity/time sheets. It is estimated that cost will 
approximate $33,000, which will be incurred over the period July through September and other 
administrative reporting after the grant period including Single Audit and Federal Wage reporting and etc. 
Allocation of time/cost will be supported with activity/time sheets.
Employee Related Benefits- Various benefits associated with FICA/Medicare, Health Insurance, 
employee pension, unemployment insurance benefits, workman compensation for full time positions and 
FICA/Medicare and workman compensation for participants. The cost is estimated to average 19% of 
salary for a total of $68,647.00.
Professional Services - None anticipated
Operating Services-Estimated travel cost associated with the program for participants bus/light rail 
passes. Mileage for Director of Youth Services and Vocational Counselors traveling to worksite. Cost 
reimbursement to staff positions will be in accordance with Exhibit F - Office of Procurement Services 
Contractor Travel and Per Diem Policy and Compliance with 2 CFR 200. Cost associated with work related 
gear has been estimated in this line category including safety shoes or boots. Estimated $11,500.00.
Material and Supplies - Cost associated with purchased of laptops for Vocational Counselors and the 
installation of the related software and miscellaneous supplies. Estimated Cost $8,200.00.
Miscellaneous - Cost related to 2.13.1.2 for participates that successfully complete the Program will 
receive a $500.00 stipend. It is estimated that 100% of the 100 participants will complete the program and 
the remainder will not for various reasons. The goal is 100%. Estimated costs $50,000.00.
Indirect - FLAT 4% rate of budget. The indirect is 4% of total direct costs.

SERIAL 230177-RFP
ATTACHMENT D - ITEMIZED SERVICES BUDGET SUMMER 2024
 
 
SERVICES BUDGET FOR CONTRACT PERIOD
 
 
 
 
 
 
 
 
CONTRACT SERVICE:  
 
YOUTH WORKFORCE PROGRAM
 
RESPONDENT
:  
GREATER PHOENIX URBAN 
LEAGUE, INC.
 
 
 
 
 
 
 
 
 
 
 
 
TOTAL 
SERVICE 
COST
COUNTY 
COST
I.
PERSONNEL
 
 
 
 
 
 
 
 
Total Salary 
% Allocated
TOTAL
COUNTY
Number 
of
FTE
 
for the
Service for
COST
COST
Positions
Level
Position Title
Contract 
Period
MCHSD
 
 
300
1
YOUTH SALARIES
 
$        5,000.00 
100%
$495,000.00
$495,000.00
1
1.00
DIR. OF YOUTH 
SERVICES
 
$      65,000.00 
75%
$48,750.00
$48,750.00
1
1.00
JOB PLACEMENT 
DEVELOPER
 
$      60,000.00 
75%
$45,000.00
$45,000.00
6
1.00
VOCATIONAL 
COUNSELORS
 
$      90,000.00 
100%
$93,600.00
$93,600.00
1
1.00
DIR. HUM. 
RESOURCE/
CONTROLLER
 
$      23,750.00 
100%
$23,750.00
$23,750.00
1
1.00
CHIEF FISCAL 
OFFICER
 
$      32,000.00 
100%
$32,000.00
$32,000.00
1
1.00 
DATA ANALYST
 
$      62,000.00 
80%
$49,600.00
$49,600.00
11
 
 
 
TOTAL:
$787,700.00
$787,700.00
 
 
 
 
 
 
 
II.     
EMPLOYEE RELATED EXPENSES 
 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
 
 
 
$149,663.00
$149,663.00
 
 
 
 
 
 
 
 
 
 
 
TOTAL:
$149,663.00
$149,663.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
III.   
PROFESSIONAL AND OUTSIDE SERVICES  
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
TOTAL:
$0.00
$0.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
V.
MATERIALS AND SUPPLIES 
 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
Equipment/Tablets, 
Laptop
 
 
$3,000.00
$3,000.00

SERIAL 230177-RFP
 
 
Materials/Supplies
 
 
$3,000.00
$3,000.00
 
 
 
 
 
 
 
 
 
 
 
TOTAL:
$6,000.00
$6,000.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
VI.
OPERATING SERVICES 
 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
MARICOPA CITY 
TRAVEL
 
 
 
$       22,500.00 
 
$        22,500.00 
 
 
BUS/LIGHT RAIL 
TICKETS
 
 
 
 
 
 
MILEAGE FOR 
COUNSELORS
 
 
 
 
 
 
AND OTHER 
STAFF
 
 
 
 
 
 
WORK RELATED 
GEAR
 
 
$4,500.00
$4,500.00
 
 
 
 
TOTAL:
$27,000.00
$27,000.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
VII.
MISCELLANEOUS
 
 
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
300 COMP 
STIPEND
300 STUDENTS @ 
$500.00
 
95%
$142,500.00
$142,500.00
 
 
 
 
 
 
 
 
 
 
 
 
 
$0.00
 
 
 
 
TOTAL:
$142,500.00
$142,500.00
 
 
 
 
 
 
 
 
 
 
TOTAL DIRECT COST:
 
$1,112,863.00 
$1,112,863.00 
 
 
 
 
 
 
 
 
 
 
 
 
VIII.
INDIRECT
 
 
 
 
 
 
 
 
TOTAL
COUNTY
 
ITEM
 
BASIS
%
COST
COST
 
 
 
 
4%
$44,514.52
$44,514.52
 
 
 
 
 
 
$0.00
 
 
 
 TOTAL INDIRECT COST:
$44,514.52
$44,514.52
 
 
 
 
 
 
 
 
 
 
 SUBTOTAL ADMIN (DIRECT) 
COST:
$44,514.52
$44,514.52
 
 
 
 
 
 
 
 
 
 
 TOTAL SERVICE COST:
$1,157,377.52
$1,157,377.52
BUDGET NARRATIVE - #230177-RFP 
SUMMER24
Youth Salaries - Participants will receive a minimum of $15.00 per hour for 5 weeks or a maximum of 110 hours @ 
$15.00 per hour for a total of $1,650.00 per student for a total of $495,000.00 for a total of 300 participants.
Director of Youth Services- The position will be a full-time staff position that will be paid at an annual salary of 
$65,000. The position will spend 75% of the time working on the Summer Youth Workforce Program performing planning, 
coordinating. monitoring and administrative duties associated with the grant. The remaining 25% will be spent on other 
activities/program associated with none of the Summer Youth Workforce Program and the cost will be charged to Greater 
Phoenix Urban League, Inc. Allocation of time/cost will be supported with activity/time sheets.

SERIAL 230177-RFP
Job Placement Developer - The position will be a full-time staff position that will be paid at an annual salary of 
$60,000. The position will spend 75% of the time working on Summer Youth Workforce Program performing duties of 
outreaching to prospective employer for placement of participants and other duties associated with the grant deemed 
necessary. The remaining 25% will be spent on other activities/program associated with none of the Summer Youth 
Workforce Program and the cost will be charged to Greater Phoenix Urban League, Inc. Allocation of time/cost will 
be supported with activity/time sheets.
Vocational Counselor - Six vocational counselors' position will be hired to work with the participants that will 
equate to a ratio of approximately 33 participants per counselors to execute the requirements of the grant. The 
counselors will be paid an average of $30.00 per hour@8hrs=$240.00@5=$1,200@6=$7,200X13 weeks=$93,600. 
Allocation of time/cost will be supported with activity/time sheets.
Director of Human Resources/ Controller- The staff position is a full-time position with the Greater Phoenix Urban 
League and will allocate approximately 25% of its time working on various duties related to the Summer Youth 
Workforce Program. Allocation of time/cost will be supported with activity/time sheets. It is estimated that cost will 
approximate $23,750. Which will be incurred over the period July through September and other administrative reporting 
after the grant period including Single Audit and Federal Wage reporting and etc.
Chief Fiscal Officer- The staff position is a full-time position with the Greater Phoenix Urban League and will 
allocate approximately 25% of its time working on various duties related to the Summer Youth Workforce Program. 
Allocation of time/cost will be supported with activity/time sheets. It is estimated that cost will approximate $33,000. Which 
will be incurred over the period July through September and other administrative reporting after the grant period including 
Single Audit and Federal Wage reporting and etc. Allocation of time/cost will be supported with activity/time sheets.
Data Analyst – One Data Analyst will be hired to work with the program to compile participant data for reporting 
purposes of identifying and collecting, and interpreting information for program use. It is estimated that a salary of 
$$62,000 with an allocation of 80% to the summer youth program of $49,600.00.
Employee Related Benefits- Various benefits associated with FICA/Medicare, Health Insurance, employee 
pension, unemployment insurance benefits, workman compensation for full time positions and FICA/Medicare and 
workman compensation for participants. The cost is estimated to average 19% of salary for a total of $149,663.00.
Professional Services- None anticipated
Operating Services-Estimated travel cost associated with the program for participants bus/light rail passes. Mileage 
for Director of Youth Services and Vocational Counselors traveling to worksite. Cost reimbursement to staff positions 
will be in accordance with Exhibit F - Office of Procurement Services Contractor Travel and Per Diem Policy and 
Compliance with 2 CFR 200. Cost associated with work related gear has been estimated in this line category including 
safety shoes or boots. Estimated costs are $27,000.
Material and Supplies - Cost associated with purchased of laptops for Vocational Counselors and the installation of 
the related software and miscellaneous supplies. Cost for fiscal year 2024 for material and supplies is reduce because 
the laptops will be recycled for 2024. Estimate cost $6,000.00.
Miscellaneous- Cost related to 2.13.1.2 for participates that successfully complete the Program will receive a 
$500.00 stipend. It is estimated that 95% of the 300 participants will complete the program and the remainder will not 
for various reasons. The goal is 100%. Estimated costs $142,500.
Indirect - FLAT 3% rate of budgeted total direct costs.

SERIAL 230177-RFP
EXHIBIT B – SCOPE OF WORK
Agency name: Greater Phoenix Urban League
Employer ID/Tax ID number: 86-0124189
UEI number: C14AEEQJDN26
Agency physical address: 1402 S. 7th Avenue, Phoenix, AZ 85007
Agency representative contact information: William Bridgeman, 602-254-5611 ext. 115, 
bbridgeman@gphxul.org 
Number of employees that will work on the Program: 8
Funding amount requested: $1,677,011.40 ($519,633.88 Summer 2023 and $1,157,377.52 Summer 
2024)
Implementation Plan, Timeline and Milestones
GOAL:
ACTIVITY/MILESTONE
TIMEFRAME
STAFF 
RESPONSIBLE
Summer 2023 Program
Second Session Summer 2023:
Pre-employment Professional and Leadership 
Workshop Training
July 1-3, 2023
Program Director
Design individualized employment plans
July 1-3, 2023
Program Director
Create youth identification badges
July 1-3, 2023
Program Director
Assign worksite placements
July 1-3, 2023
Program Director
Host a career workshop
July 5, 2023
Program Director
Participants travel to worksites and perform 
work duties
July 8-August 2, 2023
Youth Counselors
Participant career workshops at GPUL central 
office
Every Friday
Program Director
Onsite worksite visits and coaching
July 8-August 2, 2023
Youth Counselors
Collect time sheets
Every other Friday
Program Director
Summer 2023 Wrap-Up
Analyze collected data and surveys from 
participants and employers
August 2023
Program Director
Compile outcome data and produce the final 
report
August 2023
Program Director
Closeout the budget
August 2023
Program Director
Report to stakeholders
August 2023
Program Director
Distribute thank-you certificates for participating 
worksites
August 2023
Job Developer
Wrap-up meeting
August 2023
GPUL Staff
Post-planning meeting with community partners
August 2023
Program Director
2024 Planning
Create marketing flyers 
December 2023
Job Developer
Advertise and post “Application for Potential 
Employer Worksites” on GPUL website
December 2023
Job Developer
Promote program at Martin Luther King festival 
and other community events
January 2024
Program Director
Add youth summer employment application to 
GPUL website
January 2024
Program Director
Collaborate with community partners
February 2024
Job Developer, 
Program Director
Planning meeting
February 2024
GPUL Staff
Host a planning meeting with community 
partners
March 2024
Program Director
Planning meeting
March 2024
GPUL Staff
Create budget draft
March 2024
Program Director

SERIAL 230177-RFP
Finalize funding sources and contracts
March 2024
Program Director
Create and update form and documentation 
system
March 2024
Program Director
Contact potential work experience sites
March 2024
Job Developer
Contact community agencies for youth referrals
March 2024
Program Director
Planning meeting
April 2024
GPUL Staff
Create a summer calendar draft of events
April 2024
Program Director
Schedule educational workshops and guest 
speakers and trainers
April 2024
Program Director
Create workshop participation certificates
April 2024
Program Director
Create working lunch agendas
April 2024
Program Director
Create orientation agenda and schedules
April 2024
Program Director
Order materials and supplies
April 2024
Program Director
Contact youth referrals
April 2024
Program Director
Open enrollment for remaining slots
April 2024
Program Director
Select youth participants
April 2024
Program Director
Notify youth
April 2024
Program Director
Conduct orientation for worksites
April 2024
Job Developer
Secure charter transportation for university field 
trips
April 2024
Program Director
Planning meeting
May 2024
GPUL Staff
Planning meeting with community partners
May 2024
Program Director
Confirm participants and send out reminders
May 2024
Program Director 
Program Director
Update data spreadsheets
May 2024
Program Director
Create youth comprehensive files
May 2024
Program Director
Create youth working files
May 2024
Program Director
Order transportation passes
May 2024
Program Director
Set up payroll
May 2024
Program Director
Provide youth orientation
May 2024
Program Director
Conduct pre-assessments
May 2024
Program Director
Program Director
Summer 2024 First Session:
Pre-employment Professional and Leadership 
Workshop Training
May 26-28, 2024
Program Director
Design individualized employment plans
May 26-28, 2024
Program Director
Create Youth identification badges
May 26-28, 2024
Program Director
Assign worksite placements
May 26-28, 2024
Program Director
Host a career workshop
May 29, 2024
Program Director
Participants travel to worksites and perform 
work duties
June 2-28, 2024
Youth Counselors
Participant career workshops at GPUL central 
office
Every Friday
Program Director
Onsite worksite visits and coaching
June 2-29, 2024
Youth Counselors
Collect time sheets
Every other Friday
Program Director
Summer 2024 Second Session:
Pre-employment Professional and Leadership 
Workshop Training
June 28-June 30, 2024
Program Director
Design individualized employment plans
June 28-June 30, 2024
Program Director
Create Youth identification badges
June 28-June 30 2024
Program Director
Assign worksite placements
June 28-June 30, 2024
Program Director
Host a career workshop
June 28, 2023
Program Director
Participants travel to worksites and perform 
work duties
July 1-August 2, 2024
Youth Counselors
Participant career workshops at GPUL central 
office
Every Friday
Program Director

SERIAL 230177-RFP
Onsite worksite visits and coaching
July 1-August 2, 2024
Youth Counselors
Collect time sheets
Every other Friday
Program Director
Summer 2024 Summer Wrap-Up
Analyze collected data and surveys from 
participants and employers
August 2024
Program Director
Compile outcome data and produce the final 
report
August 2024
Program Director
Closeout the budget
August 2024
Program Director
Report to stakeholders
August 2024
Program Director
Distribute thank-you certificates for participating 
worksites
August 2024
Job Developer
Wrap-up meeting
August 2024
GPUL Staff
Post-planning meeting with community partners
August 2024
Program Director
Organization Background and Qualifications
Established in 1945, the Greater Phoenix Urban League (GPUL) is one of the 90 affiliates of the National 
Urban League. GPUL supports minority families and underserved populations by providing connections to 
employment, housing, job training, health care, and education. Since our founding, we have served more 
than 100,000 individuals and continue to develop and expand our programs as we further the Urban League 
Movement in the greater Phoenix area, changing lives, and empowering communities.
Today, vast disparities continue to exist in the United States leaving generation after generation facing a 
cycle of poverty with deficient educational standards, unacceptably high unemployment, limited access to 
quality healthcare, and deplorable housing conditions.
Our mission is to equip the disadvantaged work force with tools through relevant programs focused on 
housing education and health. At the Greater Phoenix Urban League, we help disenfranchised and 
underserved groups to meet their immediate basic needs such as job placements and access to health 
care. The role of the Greater Phoenix Urban League is to provide these communities with the tools to 
empower themselves, providing opportunities to those caught in the cycle of poverty to change their lives.
The GPUL fosters partnerships with the education community to enhance the quality of life for families and 
students. We provide work force programs focused on youth development by providing paid summer work 
programs for youth ages 14 to 21. This program focuses on job skills training and placement.
Program Description
GPUL will develop, implement and operate a summer youth workforce program to serve 400 eligible youth 
ages 16-21 years old located in the surrounding areas of the City of Phoenix throughout Maricopa County 
during the combined period of Summer 2023 and 2024 in which qualifying participants will be placed into 
employment opportunities in designated in-demand industries within Maricopa County at partnering 
employer worksites. 
Our Summer Youth Employment Program (SYEP) provides a model that allows for youth to gain valuable 
work experience as well as supportive services including social-emotional learning education, mentoring, 
case management, and soft skills education. The program also focuses on long-term employment 
opportunities, extending supportive services beyond the limited summer months, and allowing youth to 
participate automatically after their first successful summer. 
To ensure the success of GPUL’s SYEP, the organizations’ current framework will focus on reinforcing 
outcome factors that the organization strives to achieve to include youth diversity and representation, youth 
engagement-enabling 
environments, 
youth-adult 
partnerships, 
youth 
participation, 
and 
youth 
empowerment.
Participants who are selected for the program will represent diverse groups of youth, including the most 
vulnerable, through inclusive selection processes. Targeted participants include youth who are at risk of

SERIAL 230177-RFP
violence and dropping out of high school, in foster care, homeless, disabled, on their own, limited in English 
proficiency, runaways, and/or involved in the juvenile justice system. 
The GPUL SYEP provides safe, conducive, and accountable engagement conditions for youth throughout 
the program life cycle. Job placements are with community partners who help provide an early work start 
in short-term employment experiences to youth and assist with community-wide strategizing around 
workforce development. Employer partners vary across diverse in-demand industries to include public, 
private, and nonprofit institutions.
Services Provided 
Our SYEP will provide the following comprehensive services: 

Provide all youth participants with an orientation outlining program rules, expectations, policy and 
procedures and goals, including time and attendance, workplace behaviors, and harassment 
prevention training and safety. 

Develop worksite placements in public, private and not-for-profit agencies, including worksites that 
are accessible to the disabled. Sites will include a variety of in- demand occupational sectors 
including the fields of construction, administrative and waste services, information technology, 
healthcare and social assistance, finance and insurance, manufacturing.

Obtain signed worksite agreements for all employer worksites.

Monitor worksite assignments and ensure that assignments are allowable under Federal and State 
youth labor laws.

Match youth to worksites based on youths’ individual aptitude, interest, and skills, employment 
goals and supervision.

Ensure that worksite employers have the information they need by reviewing program purpose and 
goals, requirements, and procedures with all program supervisors. Also ensure that worksite 
employers have adopted required company policies as stated in the solicitation.

Conduct weekly visits with all partnering employer worksites to monitor effective program 
management, required recordkeeping, retention and reporting, compliance with personnel and 
codes of conduct and ensure the health and safety of program participants.

Maintain time and attendance records.

Provide soft skills and financial literacy curriculum along with workshops for interviewing and 
resume writing, employer presentations, and post-secondary and technical education to all 
participants.

Assist in developing summer youth employment job fairs and events.

Complete and submit required financial and outcome reports required by GPUL board of directors, 
donors, members, and funders.

Employ qualified staff to support youth participants with building work-readiness skills, identifying 
career interests, creating individualized employment plans, and matching participants with 
employment opportunities, and program site monitoring.

Coordinate support services to ensure that youth are prepared to realize success.

Create meaningful enrichment programming to enhance the work experience placement success 
(e.g., field trips and site visits to employers, job-shadowing activities, recruiting guest speakers in 
career paths of interest to youth, educational activities, etc.).

Collect, report, and share accurate and timely data on youth recruitment, skills training, worksite 
placements, work attendance and hours worked, weekly.

Provide timely payroll services, payroll distribution and program reports. Youth shall be paid for 
days worked, soft-skills training, financial literacy, educational activities, workshops.

Administer required pre- and post-summer employment surveys to all youth, to assess outcomes 
of the program from the youths’ perspectives.

Distribute a post-summer survey to all worksites to assess outcomes of the summer employment 
program from the employers’ perspectives.

Establish and maintain a quality assurance program.

Appoint a Project Manager and a chief point of contact who will be available daily to discuss the 
program and to meet with key personnel and representatives of the donors and funders at periodic 
monitoring visits and other program-related meetings.

Obtain and record information on youths’ family income, family size, date of birth, residence, work

SERIAL 230177-RFP
authorization documents, completed I-9 paperwork, parents’ permission (does the solicitation call 
for parent permission, review) for all youth under age 18, handicapped and military status, medical 
release, photo release, and youth certification for program eligibility.

Maintain and secure records on youth served by the program, including eligibility and 
documentation.
Youth Participation and Training
GPUL will pay each qualifying program participant $15.00 per hour while participating in the program, 
including attending workshops and performing their work experience. GPUL will oversee the administration 
of payroll for participant wages. Each qualifying participant will work 20 hours per week at their assigned 
worksites and participate in a 5-hour training workshop each Friday for five weeks. Youth will participate in 
three days of professional and leadership development before they begin their worksite employment. Pre-
worksite training includes soft skills curriculum and financial literacy training, interview techniques, resume 
writing, employer presentations, and postsecondary and technical education.
GPUL Program Staff will assist each participant in a developing individualized employment plan unique to 
each participant and tailored to each participant’s aptitude, skills, and goals by utilizing the O*NET program. 
O*NET Online is sponsored by the U.S. Department of Labor Employment and Training Administration and 
is the nation’s primary source of occupational information. The O*NET database contains hundreds of 
standardized and occupation-specific descriptors and is continually updated by surveying a broad range of 
workers from each occupation. The database is the basis for our Career Exploration Tools. Participants 
looking to find careers will use the assessment instruments to gain insight into careers for which they may 
be suited. Then, program participants will be matched to employer worksites based on their aptitude, 
interest, and skills which will allow each youth the training opportunities in their field(s) of interest and that 
are in line with their skills and aptitude. 
GPUL’s soft skills curriculum “Skills to Pay the Bills” targets youth ages 14 to 21 both in school and out of 
school environments. The program comprises modular, hands-on, engaging activities framed around six 
skill areas: Communication, Enthusiasm and Attitude, Teamwork, Networking, Problem Solving and Critical 
Thinking, and Professionalism. The curriculum is appropriate for all youth, regardless of disability or 
differences in learning style, and was designed with an inclusive spirit. This curriculum supports universal 
design for learning and assists youth in thinking about, practicing, and discussing important attributes 
necessary for career and personal success.  
Other workshop topics include: Financial Literacy, Interviewing & Resume Writing, and Postsecondary and 
Technical Education. GPUL Program Staff will facilitate weekly workshops to include guest speakers from 
Arizona Apprenticeship Organizations, Community Colleges to promote Certification programs, Technical 
schools, Four-Year College Representatives, and Employer recruiting representatives. Participants that 
successfully complete the program will receive a $500 stipend. Participants will be required to complete all 
workshops and work placement hours established by the program. GPUL will provide a system to track all 
participants’ completion through the program to ensure the required number of work hours have been 
completed and all workshops have been attended. Participants will opt-in to GPUL’s Youth Services 
Program communication to receive additional resources from program staff. 
Injury/Incident Reporting
The steps that GPUL takes to report an injury or incident are as follows:
1.
Participants will report an injury or incident to their worksite supervisor who will then complete an 
incident report before the participant leaves the premises.
2.
For all injury reporting and first aid directions, the worksite supervisor will call Company RN.  A 
Registered Nurse will assess medical needs and take injury and incident reports.
3.
If medical treatment is necessary, GPUL requires that the first visit to a physician be made through 
Concentra Airport Phoenix or any closer Concentra facility (unless life threatening conditions exist, 
then participants are directed to the nearest hospital emergency department). If medical attention 
is needed at a later date, the employee must notify his or her supervisor and the Personnel 
Department of the change in condition.
4.
Participants must keep their worksite supervisors and Personnel Department informed about all

SERIAL 230177-RFP
visits to the physician and provide documented results of those visits. 
5.
If the participant is required to be off duty due to the injury, it must be reported by phone or in 
person to the worksite supervisor and the Personnel Department, along with a progress report of 
the condition.
6.
When released by the physician for light duty, the participant will present the worksite supervisor 
and the Personnel Department with the release prior to performing any duties. The modified or 
transitional work assignment will be reviewed and approved prior to the assignment of duties. 
These could include duties outside of normally assigned duties.
7.
When the physician releases the participant for full duty, the release must be presented to the 
worksite supervisor and the Personnel Department prior to performing any normally assigned 
duties.
8.
Greater Phoenix Urban League Human Resource Director will investigate all youth participant 
incidents to determine if additional actions, concerns, or submitted reports to outside agencies are 
required. 
Completed report swill be sent to GPUL’s Director of Human Resources who will maintain a file of written 
incident reports. Participating employers will receive a list of significant incidents, as stipulated by Maricopa 
County, that affect the health, safety, and welfare of participants. Please see attached injury reporting 
protocol that will be provided to youth.
Service Area
The Greater Phoenix Urban League will target services to cities, towns and regions throughout Maricopa 
County, with the exception of the Indian communities, that may include Mesa, Scottsdale, Chandler, Tempe, 
Gilbert, Glendale, Surprise, Buckeye, Goodyear, Avondale, Paradise Valley, Cave Creek, El Mirage, 
Litchfield Park, Sun City, Sun City West, Tolleson, Fountain Hills, Wickenburg, Gila Bend, New River, Rio 
Verde, Tonopah, Sun Lakes, Carefree, Youngtown, Guadalupe, Wittmann, and Morristown. We will 
specifically focus our efforts in recruiting youth and employers in areas of those cities that have the highest 
percentages of poverty. Targeted zip codes range from 10-30% poverty rates.
We also currently work with the Phoenix Union High School District and Tolleson Union High School District. 
With this grant, our outreach to the school districts will also be expanded and may include any of the 
following districts: Apache Junction, Avondale, Buckeye, Carefree, Cave Creek, Chandler, El Mirage, 
Fountain Hills, Gila Bend, Gilbert, Glendale, Goodyear, Guadalupe, Litchfield Park, Mesa, Paradise Valley, 
Peoria, Queen Creek, Scottsdale, Sun City, Surprise, Tempe, Wickenburg, and Youngtown.
A list of high poverty zip codes throughout Maricopa County indicating our service area focus is attached 
(see Exhibit E).
Youth Assistance
GPUL will provide reasonable accommodations to any requesting participant youth with disabilities. For 
any participants needing childcare, GPUL will partner with childcare centers to assist with providing 
childcare for participant dependents. GPUL will ensure that partnering childcare centers are in nearby areas 
close to worksites. GPUL will assist in purchasing any needed participant uniforms or other appropriate 
work attire and work-related tools, including items such as eyeglasses and protective eye gear. GPUL will 
provide any other approved expenses required to allow for youth participation in the workforce program. 
GPUL will provide referrals for needed support such as crisis support, food resources, homeless resources, 
healthcare resources, mental health resources, and utility and rental assistance resources, legal aid 
services, housing resources and any other linkage to community referrals.
Program Monitoring and Evaluation
The evaluation process begins with youth applicants filling out an intake application and taking a pre-
program survey to assess baseline data and knowledge. After youth are assigned to a worksite, monitoring 
occurs throughout the program. GPUL will maintain a staff of six youth counselors that go to worksites daily, 
both to monitor the youth’s work and to also ensure the employer is adhering to all policies. Counselors will 
receive and maintain continuous feedback from worksite employers and GPUL Program Staff throughout 
the program period. Daily progress reports will then be generated and reviewed.

SERIAL 230177-RFP
At the end of the 5-week youth employment period, the employer will evaluate the participant’s 
performance. Youth will take a post-assessment survey of knowledge gained, skills developed, and work 
experience evaluated. 
All records will be maintained in an accurate and organized manner and kept in a secure location. GPUL 
will be responsible for demonstrating its fulfillment of the required performance indicators during 
implementation and at the conclusion of the program. 
Data that will be collected includes:

Participant demographic information;

Number of participants enrolled in the program;

Number of participants placed with employers;

Amount expended in youth wages;

Amount expensed in Youth Support Services;

Names of employers participating in the program;

Types of employment/training opportunities provided to participants; and

Accounting of the indirect and direct costs for the program
Program staff will produce and review report on a weekly basis. A final report will be sent to program 
stakeholders and partners. Weekly progress reports will be provided to Maricopa County.
Program Timeline
We are requesting funding for our Summer Youth Employment Program in 2023 and 2024. Each summer 
contains two sessions. GPUL will provide funding for the first session of 2023. Maricopa County funding 
would be used to provide the Summer 2023 second session and both sessions of Summer 2024. 
The summer schedules are as follows:
2023
Partial GPUL and Maricopa County Funded
Participant Applications Open
February 1, 2023
Employer Advertising/Marketing
February 1 - May 2023 (GPUL Funded)
Employer Applications Close
May 15 (GPUL Funded)
Session 1 Starts
May 30 (GPUL Funded)
Session 2 Starts
July 4 (Maricopa County Funded)
Session 1 Ends
June 30 (GPUL Funded)
Session 2 Ends
August 4 (Maricopa County Funded)
2024
Fully Maricopa County Funded
Applications Open
Feb 1, 2024
Advertising/Marketing
February 1 – May 2024
Applications Close
May 15
Session 1 Starts
May 28
Session 2 Starts
July 1
Session 1 Ends
June 28
Session 2 Ends
August 2

SERIAL 230177-RFP
Program Goals
The overarching goal of the GPUL SYEP is that youth entering the work force will have the knowledge and 
soft skills to compete for in-demand and entry level positions in Arizona. Youth participants will be able to 
utilize the individuated employment plan to map out their future plans for either continuing education or 
direct employment placement. 
To accomplish this goal, GPUL’s objectives are to provide employment and specialized training to youth 
ages 16-21 by introducing them to various public and private sector industries for job placement. These 
work-related experiences will better prepare them to succeed in employment. The program provides 
valuable job training, career and educational pathway advising and real-world work experience while being 
connected to attentive mentorship. We will also build financial capability through training.
Outcomes of the program will include:

Youth increase their self-efficacy, gain work experience and relevant career skills needed to succeed 
in today’s economy and into the future. 

Youth develop valuable social skills including communication, critical thinking, decision-making and 
problem-solving skills, and self-management. 

Youth learn work norms and work culture, understand career pathways and decision points, 
including the linkages between educational attainment, relevant experience, demonstrable skills, 
and career advancement.
The GPUL SYEP empowers youth. It offers youth an opportunity to plan for their future and become 
motivated to acquire the information and learning skills, tools, and networks they will need to succeed in 
adulthood that will extend beyond their GPUL SYEP participation.
Program Costs
The costs for this program include wages for youth participants of at least $15.00 per hour ($375,000), 
salaries for GPUL staff who will implement and oversee the program ($243,100), transportation vouchers 
for youth and mileage for vocational counselors travelling to worksites ($15,600), work-related gear for the 
youth ($3,000) and youth awards for completion of the program ($500 for each student totaling $90,000). 
Additional costs include occupancy and indirect. A complete budget program budget is attached.
Operations Funding
GPUL receives no federal or state funds for this project.
Numbers Served
GPUL plans to serve a total of 400 youth participants in our program ages 16-21 throughout Summer 2023 
and Summer 2024. 200 youth participants will be served in Summer 2023 and 200 youth participants will 
be served in Summer 2024.
Recruiting Youth Participants
Youth in Arizona have experienced significant challenges and disruptions over the last year socially, 
emotionally, and economically. The program is designed to build a strong foundation to assist youth in 
developing work ethics and guidance to explore a successful career path. Full time employment resources 
and counseling will be provided for youth who are not returning to school after completion of the program. 
The Greater Phoenix Urban League is committed to advocating for equity and diversity in the workplace. 
GPUL will place a high priority to recruit and enroll youth ages 16 to 21 years old through partnerships with 
community and state agencies that provide crisis support, foster care, and juvenile corrections. GPUL will 
also partner with title (1) one high schools and adult education programs to target youth and recruit 
qualifying participants from various backgrounds and cultures, including black, indigenous, and people of 
color (BIPOC), those residing in high poverty census tracks, LGBTQ, single parents, and those who have 
been justice-involved. GPUL will utilize its social media platforms, community library, and city youth centers 
to publicize its program and recruit youth.

SERIAL 230177-RFP
GPUL will enroll these youth through an application assessment which will identify vulnerable youth status’ 
at the time they apply to participate in the program. The application assessment will capture information 
related to youths’ status including: 

In school

Out of school

Has dropped out

Recipient of a secondary school diploma

Recognized as low income

Identified as an English Language Learner by the ADE

Currently involved with the juvenile or youth justice system

Homeless or runaway

In foster care or has aged out of or has left foster care for kinship guardianship, adoption, or 
transitioning to adulthood

Youth that are pregnant or parenting

Youth with a documented disability
GPUL will utilize a lottery pick to match eligible youth to program slots. GPUL will also utilize data from 
Census records to identity the most vulnerable areas by selecting the highest poverty rate in an area. We 
currently have an existing poll of qualifying participants. 
Our recruitment strategy consists of social media marketing, newsletter campaigns, and distributing flyers 
at community events.  E-mail advertisements are sent to a network comprised of Maricopa Schools, Faith-
based Institutions, Community Based Organizations (CBO), Civic Organizations, Universities, Fraternities 
and Sororities.  
Youth and transitioning foster care participants who are seeking full-time employment and/or seeking a 
college path will be referred to the Greater Phoenix Urban League employment department for assistance. 
Greater Phoenix Urban League is also partnering with Fry’s Food stores to refer youth to their training 
programs, particularly for their transitioning foster care program.
A detailed Implementation Plan outlining the timeline and milestones for youth recruitment is attached.
Location of Work Facilities and Transportation
When possible, we match youth to employers which are located either within their city or town or in the 
same region of the county. 
GPUL will provide transportation cost to each qualifying participant in the program in the form of a Metro 
Valley Bus Pass or a Valley Metro Light Rail Pass to ensure that youth have convenient access to each 
worksite. 
Recruiting and Working with Employers
GPUL maintains an existing pool of employers with which we have agreements. Our Job Developer actively 
recruits new businesses into the pool on an ongoing basis. A potential partner employer is required to fill 
out an application to participate in the program. Our Job Developer ensures employers are licensed and in 
good standing with the Arizona Corporation Commission. The Job Developer will review compliance of 
each employer as it relates to ADA compliance, and child labor laws. Then, our Job Developer conducts 
site visits of the business to make sure the worksite is safe and that required policies are in place such as 
drug-free, anti-harassment, policies. The Job Developer ensures that the business is OSHA-compliant. Our 
partner employers include businesses in construction, information technology, healthcare and social 
assistance, finance and insurance, transportation and logistics, and manufacturing. 
GPUL will solicit partnerships with employers throughout Maricopa County that are compliant with all Labor, 
Child Labor, and Fair Labor Laws. We investigate each potential employer by researching Arizona 
Corporation Commission “Good Standing” records and performing compliance searches on the Department 
of Labor and Department and Occupational Safety and Health Administration website. GPUL will maintain

SERIAL 230177-RFP
a list of eligible employers and research their standing with the Arizona Corporation Commission to provide 
youth participants with good matches for summer employment opportunities. GPUL program staff will 
conduct worksite visits three times a week for each worksite while the participant is engaged in employment 
activities to evaluate appropriateness of participant placement and meet with the worksite supervisor 
responsible for participants’ supervision. While monitoring the worksites, GPUL will provide feedback, 
guidance and support to the youth. 
GPUL will engage 150 employers throughout Maricopa County engaged in in-demand industries. To do 
this, GPUL will utilize its current employer worksite pool, advertisement and promotion through local 
Chamber of Commerce, local newspapers, flyers, company social media, emails, and community partners, 
to connect with eligible employers for the summer youth workforce program.  GPUL will ensure that all 
participating program employers are licensed and in good standing with the Arizona Corporation 
Commission by performing a compliance search on its website. GPUL will ensure that each participating 
program employer provides a safe and healthy working environment by visiting each site to perform a visual 
inspection of the worksite and area the participants will work and viewing each employer’s breakroom for 
required employer posting of federal, state, and local laws requirements. GPUL will view the worksite to 
ensure the employer is in compliance with the Americans with Disabilities Act and has the appropriate 
accommodations such as handicap parking spots and accessible entrances, ramps, work areas, restrooms, 
break areas, and work technology. GPUL will educate each employer and provide educational material on 
the Child Labor Laws to ensure employees are aware of permissible and impermissible work assignments, 
legal work hours, and required age limits. GPUL will ensure each participating program employer has 
appropriate safety policies, drug-free workplace policies, anti-harassment policies, and an anti-
discrimination policy. GPUL will ensure all participating employers are free from discrimination in training 
and hiring by performing civil investigative searches through the Maricopa Superior Court website.
GPUL will ensure each participating employer worksite provides the assigned participant with general 
worksite information including but not limited to the name of the company, company address, company 
telephone number, worksite supervisors name and number. GPUL program staff will provide each 
participant with contact information for their GPUL Program Youth Counselor, name and number. GPUL 
will ensure that the participant has a worksite orientation on the first day of work. Each program participant 
will have specific training goals that align with work assignments and work schedule. Each program 
participant will have a general safety training during the 3-day pre-employment professional development 
and leadership training, which will include a verbal discussion on incident reporting. In addition, the 
participant will receive a worksite orientation of the safety rules for their individual worksite. Each participant 
will receive a worksite agreement that details the worksite safety rules and will be readily available to the 
participant throughout the program, including those pertaining to work attire, safety shoes, equipment, and 
tool use. The worksite agreement will list the physical requirements of the position such as standing, 
stooping, bending, lifting or carrying items and weight limits. Each participating employer will be required to 
give each youth a sufficient quantity and quality of work. Youth participants will be provided written 
instructions on incident reporting. GPUL Program staff will ensure continuous feedback is provided to 
participant to provide any guidance or correction needed - or to provide acknowledgment of an assignment 
well done!
GPUL Program Staff will work closely with the worksite supervisor and the participant to ensure training 
goals are being accomplished and that each participant is always monitored and has worksite supervision. 
Our staff will ensure that each participant has access to sufficient equipment and materials to accomplish 
required work activities and duties. GPUL Program Staff will ensure that a written timesheet (bi-weekly) and 
worksite evaluation is completed by the worksite supervisor each week. GPUL will ensure that participating 
employer worksites are on a Metro Valley Bus or Valley Metro Light Rail line to ensure the youth participant 
convenient traveling access to each worksite.
Experience with Local Businesses
The Greater Phoenix Urban League has been providing Maricopa County youth with summer youth 
employment programs since 1989. Our staff, including Program Director, Job Developer, and six Youth 
Counselors are in place to lead and execute the program. Organizational infrastructure support exists to 
maintain financial controls, provide human resources, and lead other supporting programs. Most of all, we 
possess a great reputation throughout Maricopa County for providing quality summer youth employment 
programs. We have an extensive network of current employers distributed across the county and also

SERIAL 230177-RFP
maintain a waiting list of employers eager to participate in the program. And GPUL has developed trusted 
relationships with organizations that refer youth to our programs. 
Prior Experience
Since 1989, approximately 200 youth have worked each summer in GPUL’s Summer Youth Employment 
and Training Program. GPUL provided these youth with meaningful employment and prepared them for a 
variety of positions by conducting job-readiness workshops. Participating youth were matched with trained 
vocational counselors. Every year, the program receives high ratings from the City of Phoenix.  GPUL has 
worked closely throughout those years with the Phoenix Union High School District. GPUL also has 25 
Head Start sites throughout Maricopa County.
Previous Governmental Oversite
Our Summer Youth Employment and Training Program was funded by the City of Phoenix from 2007-2021 
until funding was no longer available. Our program data and evaluation information is monitored through a 
quarterly reporting process to the City of Phoenix. We partner with government economic development 
institutions, sports teams and medical organizations to provide our program to area youth. GPUL maintains 
strict oversite, monitoring, data collection and reporting mechanisms to remain accountable to all partner 
organizations.
In addition, GPUL provides other youth programs including: 

Head Start in 25 different sites across the Greater Phoenix area. Children participate in educational 
activities, receive medical and dental support services, enjoy nutritious meals and snacks and play 
in a safe setting. Parents receive resource information and professional counseling services when 
needed. The program enhances families’ work force and economic opportunities.

Our College Preparation Program helps to make the dreams of graduating high school and 
pursuing higher education for Phoenix area youth a reality. The program familiarizes students with 
standardized college entrance exams, offers studying and test-taking techniques, and provides 
tutoring and mentoring services. Students have access to our computer lab to practice their test-
taking skills.

Enterprise Academy Charter School was a joint venture with Arizona Opportunities Industrialization 
Center for grades K-8. It integrates fundamental academic skills with an entrepreneurial curriculum. 
The academy introduces students to the free enterprise system by emphasizing the importance of 
small business in our economy. In addition to regular subject matter, every child received instruction 
in computer information systems and foreign language.

In the past, GPUL implemented the nation’s first IBM training program to ensure youth received 
information technology knowledge and experience. 
Experience in Urban, Suburban and Rural Communities
In addition to our existing work in the urban and suburban areas of Maricopa County, GPUL has assisted 
youth in rural areas around the state to connect with employers in towns such as Douglas, Bisbee, 
Youngtown, and Kingman.
Administrative and Fiscal Capability
GPUL and its staff, volunteers, interns, and subcontractors shall adhere to all federal, state, and local laws 
regarding confidentiality including but not limited to the Health Insurance Portability and Accountability Act 
(HIPPA) and regulations promulgated there under.
GPUL will ensure information containing participants personally identifiable information and any data that 
could potentially identify a specific individual is secured in a locked cabinet and is secured if transmitted by 
an electronic method. 
GPUL will abide by the prohibition of its contractors and employer partners, personnel, subcontractors, 
volunteers, and interns shall not divulge or release information about any participant to anyone without a 
court order, except to GPUL Program Staff as indicated in the contact, or anyone authorized by GPUL 
Program Staff.

SERIAL 230177-RFP
GPUL will ensure that the release of any participant information will require a signed authorization/release 
from executed in accordance with current state licensing and federal standards. All release authorization 
forms shall be maintained by GPUL and indicate the person or agency to receive the information, the 
specific information to be released, and the expiration date or event that will trigger the expiration date of 
the release, and shall be signed by the participant and the participants parent, guardian, or designated 
representative. 
GPUL will maintain release authorization forms to track the dissemination of information in each 
participants’ record. 
GPUL will not provide to anyone other than Program Staff any information, including information about 
clients in any form, for research purposes. 
GPUL will maintain a financial account of financial activities related to the contract and shall provide a 
financial statement reporting in U.S. dollars of all expenditures of County awarded funds received and 
expended under this contract during the period covered by this report. The financial statement will be 
prepared from books and records maintained on a fund accounting (cash)basis. Only expenditures made 
in support of this contract purposes will be charged against the contract, and program financial records 
shall be maintained of such expenditures made in support of the contract adequate to enable the auditing 
of such funds on a quarterly basis. 
GPUL will maintain a financial management system that meet the following standards: 
Financial reporting- Accurate, current, and complete disclosure of the financial results of financially assisted 
activities will be made in accordance with the financial reporting requirements of the agreement.
Accurate Accounting Records – GPUL will maintain records which adequately identify the source and 
application of funds provided for financially assisted activities. GPUL will ensure these records contain 
information pertaining to the contract and authorizations, obligations, unobligated balances, assets, 
liabilities, outlays, or expenditures, and income. 
 
Implementation of Appropriate Internal Controls – GPUL will maintain effective control and accountability 
for all contract cash, real and personal property, and other assets. The contractor must adequately 
safeguard all such property and must assure that it is used solely for authorized purposes. 
Budget Controls – GPUL will maintain actual expenditures or outlays compared with budgeted amounts for 
the contract. Financial information must be related to performance or productivity data, including the 
development of unit cost information whenever appropriate or specifically required in the contract. If unit 
data is required, estimates based on available documentation will be submitted whenever possible. 
Allowable Costs – GPUL will use applicable 2 C.F.R.  Part 200 cost principles, agency program regulations, 
and the terms of the contract will be followed in determining the reasonableness, allowability, and allocability 
of costs.
Source Documentation – GPUL account records will be supported by such source documentation as 
cancelled checks, paid bills, payrolls, time and attendance records, contract, and subcontract documents, 
etc.
Qualifications
Staff that will be assigned to the project are listed below. Resumes of program leaders are attached.
Staff Position
Responsibilities
FTE
Director of Youth Services
Plan, coordinate and implement the Summer Youth 
Workforce Program. Perform all administrative duties to 
ensure the program’s success. Monitor and evaluate the 
program’s effectiveness and implement any changes 
necessary to strengthen the program. Monitor the 
program budget.
.75

SERIAL 230177-RFP
Job Placement Developer
Research prospective employers in all labor fields. 
Contact prospective employers for placement of 
participants. Ensure employers from all labor fields and 
geographic regions are committed to the program. 
Monitor employer worksites.
.75
Vocational Counselors (6)
Provide employment counseling to youth participants in 
workshops and individually at worksites. Each counselor 
will work with approximately 33 participants.
6
Director of Human 
Resources/Controller
Perform supportive organizational duties such as hiring 
staff, ensuring employment policies are enforced, and 
providing support to staff
.25
Chief Fiscal Officer
Perform supportive organizational duties such as 
maintaining 
the 
organization’s 
financial 
structure, 
oversight, payroll, audits, federal wage reporting, budget 
and all fiscal policies.
.25
Total
8

SERIAL 230177-RFP

SERIAL 230177-RFP
EXHIBIT C – SAMPLE PROGRAM PARTICIPANT INCIDENT REPORT
DIRECTIONS:
This Summer Youth Program Participant Incident Report is to be completed by the employer 
and sent to the contractor via email within 24 hours after an incident occurs at the participant 
workplace site. The report shall be sent via email by the contractor to the Program supervisor 
within two hours after receipt. 
Date of Incident:      
Time of incident:       
 AM  
 PM  
Person completing incident report:       
Initial:       
Participant Name:      
Job Title:       
Phone #:      
 
Email:       
Location of Incident:      
(Physical Address)
(Area of worksite)
A.
Describe fully how the incident happened, including what specific activity the participant was doing 
just before and when the incident took place, as well as the chain of events leading up to the 
incident: (include words such as pushing, pulling, climbing, etc. Note any objects equipment, or tools 
involved…note special characteristics in the work environment contributing to the incident)
____________________________________________________________________________________
____________________________________________________________________________________
___________________________________________________________________________________ 
Was there property damage: 
 Yes   
  No   
If yes, who owned the property: ____________________ 
If yes, describe the damage: 
________________________________________________________________________________ 
B.
Describe what part of the participant’s body is injured and in what way: (e.g., sharp pain in right 
shoulder or bruised left knee) OR  
  No injury.
Also indicate these areas of injury on the diagram on page 2***
____________________________________________________________________________________
____________________________________________________________________________________
What, if anything could you, as the employer, and/or the participant have done differently so as to 
possibly prevent this incident from happening again?
____________________________________________________________________________________
____________________________________________________________________________________
________________________________________________________________________ 
 
C.
Was the participant working where other co-workers and or employees were nearby or present when 
the incident happened? 
 
 Yes   
  No  
If so, provide the name[s] of Witness[es] who may have seen/heard the incident: 
_______________________ .
D.
To whom did the participant report the incident? (provide a name and the date the incident was 
reported) __________________________  on Date: _____________________

SERIAL 230177-RFP
         
_____________________________________ 
Signature of Employer, Job Title
Date

SERIAL 230177-RFP
EXHIBIT D – GPUL INJURY REPORTING PROCEDURES

SERIAL 230177-RFP

SERIAL 230177-RFP
EXHIBIT E – GPUL SERVICE AREA POVERTY TABLE
Zipcode
       Poverty Percentage
City
85026
-
Phoenix
85236
-
Higley
85309
-
Glendale
85256
31.70% Scottsdale
85281
30.30% Tempe
85004
26.20% Phoenix
85301
25.50% Glendale
85009
25.40% Phoenix
85034
24.80% Phoenix
85019
24.50% Phoenix
85007
24.30% Phoenix
85017
23.60% Phoenix
85320
23.40% Aguila
85015
23.00% Phoenix
85006
22.70% Phoenix
85003
22.20% Phoenix
85040
20.70% Phoenix
85378
19.00% Surprise
85021
18.90% Phoenix
85035
18.20% Phoenix
85051
18.00% Phoenix
85264
18.00% Scottsdale
85033
17.40% Phoenix
85329
17.10% Cashion
85210
17.00% Mesa
85201
16.10% Mesa
85029
16.00% Phoenix
85302
16.00% Glendale
85031
15.80% Phoenix
85008
15.20% Phoenix
85053
15.10% Phoenix
85282
14.90% Tempe
85204
14.80% Mesa
85345
14.70% Peoria
85202
14.50% Mesa
85342
            14.50% Morristown
85037
14.20% Phoenix
85041
14.20% Phoenix
85283
14.20% Tempe
85363
13.90% Youngtown
85390
13.20% Wickenburg
85323
12.70% Avondale
85351
12.60% Sun City
85014
12.50% Phoenix

SERIAL 230177-RFP
85042
12.30% Phoenix
85203
12.20% Mesa
85020
12.10% Phoenix
85013
12.00% Phoenix
85043
11.80% Phoenix
85335
11.50% El Mirage
85303
11.40% Glendale
85022
10.90% Phoenix
85339
10.90% Laveen
85354
10.90% Tonopah
85208
10.80% Mesa
85225
10.80% Chandler
85023
10.60% Phoenix
85032
10.60% Phoenix
85012
10.30% Phoenix
85016
10.30% Phoenix
85205
10.20% Mesa
85206
10.20% Mesa
85306
10.20% Glendale
85027
9.90% Phoenix
85054
9.90% Phoenix
85322
9.90% Arlington
85307
9.80% Glendale
85353
9.80% Tolleson
85308
9.60% Glendale
85375
9.50% Sun City West
85326
8.90% Buckeye
85373
8.80% Sun City
85251
8.60% Scottsdale
85044
8.50% Phoenix
85207
8.00% Mesa
85374
8.00% Sun City
85392
7.60% Avondale
85018
7.30% Phoenix
85304
7.30% Glendale
85250
7.20% Scottsdale
85257
7.20% Scottsdale
85224
7.00% Chandler
85258
7.00% Scottsdale
85305
7.00% Glendale
85209
6.90% Mesa
85213
6.80% Mesa
85361
6.80% Wittmann
85226
6.70% Chandler
85248
6.50% Chandler
85382
6.40% Peoria
85387
6.40% Surprise

SERIAL 230177-RFP
85234
6.30% Gilbert
85268
6.30% Fountain Hills
85338
6.20% Goodyear
85395
6.20% Goodyear
85253
6.10% Scottsdale
85379
6.10% Surprise
85254
5.90% Scottsdale
85331
5.90% Cave Creek
85262
5.70% Scottsdale
85297
5.60% Gilbert
85381
5.60% Peoria
85233
5.30% Gilbert
85255
5.30% Scottsdale
85266
5.30% Scottsdale
85296
5.30% Gilbert
85024
5.20% Phoenix
85340
5.20% Litchfield Park
85085
5.10% Phoenix
85355
5.10% Waddell
85215
5.00% Mesa
85260
5.00% Scottsdale
85310
4.90% Glendale
85087
4.80% Phoenix
85396
4.70% Buckeye
85050
4.60% Phoenix
85284
4.50% Tempe
85388
4.30% Surprise
85028
4.20% Phoenix
85259
4.20% Scottsdale
85048
4.00% Phoenix
85286
3.90% Chandler
85295
3.90% Gilbert
85212
3.80% Mesa
85263
3.70% Rio Verde
85249
3.60% Chandler
85086
3.50% Anthem
85383
3.50% Peoria
85377
3.40% Carefree
85045
2.40% Phoenix
85298
2.40% Queen Creek
85083
2.20% Phoenix
85343
0.00% Palo Verde

SERIAL 230177-RFP
EXHIBIT F – OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND 
PER DIEM POLICY
1.0
All contract-related travel plans and arrangements shall be prior-approved by the County contract 
administrator.
2.0
Lodging, per diem, and incidental expenses incurred in performance of Maricopa County/Special 
District (County) contracts shall be reimbursed based on current U.S. General Services 
Administration (GSA) domestic per diem rates for Phoenix, Arizona. Contractors must access the 
following internet site to determine rates (no exceptions): www.gsa.gov.
2.1
Additional incidental expenses (i.e., telephone, fax, internet, and copying charges) shall 
not be reimbursed. They should be included in the contractor’s hourly rate as an overhead 
charge.
2.2
The County will not (under any circumstances) reimburse for contractor guest lodging, per 
diem, or incidentals.
3.0
Commercial air travel shall be reimbursed as follows:
3.1
Coach airfare will be reimbursed by the County. Business class airfare may be allowed 
only when preapproved in writing by the County contract administrator as a result of the 
business needs of the County when there is no lower fare available. 
3.2
The lowest direct flight airfare rate from the contractor’s assigned duty post (pre-defined at 
the time of contract signing) will be reimbursed. Under no circumstances will the County 
reimburse for airfares related to transportation to or from an alternate site.
3.3
The County will not (under any circumstances) reimburse for contractor guest commercial 
air travel.
4.0
Rental vehicles may only be used if such use would result in an overall reduction in the total cost 
of the trip, not for the personal convenience of the traveler. Multiple vehicles for the same set of 
travelers for the same travel period will not be permitted without prior written approval by the County 
contract administrator.
4.1
Purchase of comprehensive and collision liability insurance shall be at the expense of the 
contractor. The County will not reimburse a contractor if the contractor chooses to purchase 
this coverage.
4.2
Rental vehicles are restricted to sub-compact, compact, or mid-size sedans unless a larger 
vehicle is necessary for cost efficiency due to the number of travelers. (NOTE: Contractors 
shall obtain pre-approval in writing from the County contract administrator prior to rental of 
a larger vehicle.)
4.3
County will reimburse for parking expenses if free, public parking is not available within a 
reasonable distance of the place of County business. All opportunities must be exhausted 
prior to securing parking that incurs costs for the County. Opportunities to be reviewed are 
the DASH, shuttles, etc. that can transport the contractor to and from County buildings with 
minimal costs.
4.4
County will reimburse for the lowest rate, long-term, uncovered (covered or enclosed 
parking will not be reimbursed) airport parking only if it is less expensive than shuttle 
service to and from the airport.
4.5
The County will not (under any circumstances) reimburse the contractor for guest vehicle 
rental(s) or other any transportation costs.

SERIAL 230177-RFP
5.0
Contractor is responsible for all costs not directly related to the travel except those that have been 
pre-approved by the County contract administrator. These costs include, but are not limited to, the 
following: in-room movies, valet service, valet parking, laundry service, costs associated with 
storing luggage at a hotel, fuel costs associated with non-County activities, tips that exceed the per 
diem allowance, health club fees, and entertainment costs. Claims for unauthorized travel 
expenses will not be honored and are not reimbursable.
6.0
Travel and per diem expenses shall be capped at 15 percent of project price unless otherwise 
specified and approved by the County in individual contracts.
7.0
Contractor shall provide, (upon request) with their invoice(s), copies of receipts supporting travel 
and per diem expenses, and, if applicable, with a copy of the written consent issued by the County 
contract administrator. No travel and per diem expenses shall be paid by County without copies of 
the written consent as described in this policy and copies of all receipts.