Attachment A - ERSEA.pdf

City of Phoenix — Economic Development and the Arts Subcommittee (2024-02-14)

Extracted text (via pymupdf) 35554 characters

Human Services Department
Education Division

ERSEA Plan
(Eligibility, Recruitment, Selection, Enrollment, and
Attendance)

Approved by the Head Start Birth to Five Policy Council on
Approved by the Community and Cultural Investment Subcommittee on
Attachment A

TABLE OF CONTENTS

Goals of the ERSEA Plan .............................................................................................. 3
Age Eligibility ................................................................................................................ 3
Serving a Birth to Five Continuum .............................................................................. 3
Income Eligibility ........................................................................................................... 4
Categorically Eligible .................................................................................................... 5
Income Verification Process ........................................................................................ 5
Recruitment Process .................................................................................................... 6
Recruitment Assistance Sources ................................................................................ 6
Recruitment of Children with Special Needs .............................................................. 7
Intake Process ............................................................................................................... 8
Serving Multiple Children in the Same Family ............................................................ 9
Selection Process ......................................................................................................... 9
Notification of Enrollment .......................................................................................... 10
Enrollment ................................................................................................................... 10
Enrollment for More Than One Year .......................................................................... 11
Re-enrollment .............................................................................................................. 11
Alternative Placement/Drop Policy ............................................................................ 11
Transfer Process ......................................................................................................... 12
Enrollment Lists .......................................................................................................... 12
Attendance and Absenteeism .................................................................................... 12
Vacancy Policy ............................................................................................................ 13
Appendix A .................................................................................................................. 14

Goals of the ERSEA Plan

The Goals of the City of Phoenix Head Start Birth to Five ERSEA Plan are:
 To specify the City of Phoenix Head Start Birth to Five Program's eligibility,
recruitment, selection, enrollment, and attendance procedures.
 To identify the roles and responsibilities of the City of Phoenix Head Start Birth to
Five Program, Education Service Providers, and Child Care Partners.
 To maintain a 20% waitlist of eligible children beyond enrollment.
 To ensure that efforts are made to inform and recruit potential enrollees identified
as the most in need.
 Ensure that decisions regarding the selection of enrollees are made
systematically and fairly based on the Selection Criteria.
 To abide by the McKinney-Vento Homeless Assistance Act as it applies to the
City of Phoenix Head Start Birth to Five Programs.
 To provide the least restrictive environment placement option for children served
under the Individuals with Disabilities Education Act (IDEA).

The City of Phoenix Head Start Birth to Five Selection Criteria and ERSEA Plan will be
approved annually by the Policy Council and Governing Board. Approval will occur
before the beginning of the intake process. However, the identification and recruitment
of families is a continual effort.

Age Eligibility

Preschool children must be three or four years old before the date used to determine
eligibility for the public school in the community in which the City of Phoenix Head Start
classroom is located (in Phoenix, that date is generally either August 31 or September
1, depending on the school district's kindergarten acceptance date). Children under
three and pregnant women are eligible for the infant-toddler programs. Children with
disabilities requiring special education or related services (as determined by the
Individual Education Plan) should be considered age-eligible for the City of Phoenix
Head Start preschool programs as of their third birthday. Three-year-old classrooms
are available based on local needs.

Serving a Birth to Five Continuum

Three-year-old children transitioning from an infant/toddler placement from another
Head Start grantee (the City of Phoenix Early Head Start Program, Chicanos Por La
Causa Early Head Start, Child Crisis Arizona Early Head Start, Urban Strategies Early
Head Start, and Southwest Human Development Early Head Start) will be given priority
consideration for acceptance into City of Phoenix Head Start preschool programs. The
Birth to Five Selection Criteria supports the purpose and intent of this practice.

Eligible three and four-year-old children transitioning from other Head Start grantees will
be given priority based on available space to ensure continuity of services. Eligibility

will not need to be reestablished if the transfer happens during a school year for
preschool or a fiscal year for Early Head Start.

The City of Phoenix Head Start Birth to Three service options prioritize younger
children, at-risk pregnant women, teen parents, and children with disabilities, as outlined
in the Selection Criteria (Appendix A).

Income Eligibility
HSPPS 1302.12
The City of Phoenix Head Start Birth to Five Program serves children from families with
at-risk backgrounds.

Income based on family size is the key component in determining eligibility. The
Federal Poverty Guidelines calculations directly depend on the number of family
members. To implement the regulations regarding income, the City of Phoenix Head
Start Birth to Five Program will use the definitions of "family" and "income" found in the
eligibility regulations 45 C.F.R., 1305.2 of the Head Start Program Performance
Standards (HSPPS).

In determining the size of a family, the following definition must be used. Family means
"all persons in the same household who are supported by the child's parent(s)' or
guardian(s)' income; and are related to the child's parent(s) or guardian(s) by blood,
marriage, or adoption; or are the child's authorized caregiver or legally responsible
party."

Income means "gross cash income and includes earned income, military income
(including pay and allowances), veteran's benefits, Social Security benefits,
unemployment compensation, child support income, and public assistance benefits."

The relevant time period must be considered to identify the family’s income accurately.
Relevant time period means a.) the 12 months preceding the month in which the
application is submitted or b.) during the calendar year preceding the calendar year in
which the application was submitted, whichever more accurately reflects the family's
needs at the time of the application.

Families are considered income-eligible if their annual income is at or below 100% of
the Federal Poverty Guidelines.
A family whose income exceeds 100% of the Federal Poverty Guidelines is considered
over-income. The Head Start Program Performance Standards allow Grantees to enroll
up to 35% of the funded enrollment with children whose families are over-income and
demonstrate a need for services based on the Selection Criteria.
At least 65% of enrolled children must live in families with a total annual income (before
taxes) at or below 100% of the Federal Poverty Guidelines issued by the U.S.
Department of Health and Human Services. Of the remaining 35%, 25% may be

children whose family’s income is between 100.1% and 130% of the Federal Poverty
Guidelines. The remaining 10% can be children whose family’s income exceeds 130%
of the guidelines.
Children with identified disabilities (under IDEA) whose family’s income is above 130%
of the Federal Poverty Guidelines will be selected based on the percentage over income
and need as demonstrated in the Selection Criteria.

Categorically Eligible

A child living in one or more of the following situations would constitute automatic or
categorical eligibility.

Families Experiencing Homelessness
 Age-eligible children experiencing homelessness as defined by the McKinney-
Vento Homeless Assistance Act and the Office of Head Start.
Verification can be provided in one of the following.
o Homeless service provider
o School personnel
o Another service agency attesting the child is homeless
o Self-declaration from the parent
o Information gathered during the intake
o Other documentation to establish homelessness

Children in Foster Care
 The foster parent must provide a Notice to Provider from the Department of Child
Safety or Tribal Entity (Kinship is not considered automatically eligible).

Public Assistance
A person included in the household receives one of the following.
 Temporary Assistance for Needy Families (TANF)
 Supplemental Security Income (SSI)
 Supplemental Nutrition Assistance Program (SNAP)
Documentation includes an award letter, electronic benefits card, or other eligibility
documentation.

Income Verification Process

The City of Phoenix Head Start Birth to Five Program utilizes and maintains accurate
income eligibility information. Staff must review and ensure the documentation
represents a relevant period of the family's income. Staff signature on the Eligibility
Verification Form is proof of verification. All income documentation is uploaded into
Child Plus. Supervisors must review and approve all income eligibility documents.

Verification of the current financial status can exist on any of the following
documents:
 W-2 Forms
 Individual Tax Form 1040
 Pay stubs
 Supplemental Nutrition Assistance Program Eligibility (SNAP) eligibility letter
 Supplemental Security Income decision letters
 Written statements of income from employer(s)
 Self-employed parents may use the Self-Declaration of income.
 Unemployment verification
 Foster Care Reimbursement
 Child Support Award Letters
 College scholarships, grants, fellowships, and teaching internships. (as defined
by Income 1305.2

Income is verified upon entry into any of the City of Phoenix Head Start Programs and
then again in the following situations.
 A child who is transitioning from the City of Phoenix Early Head Start to Head
Start
 A child who will attend a Head Start preschool classroom for a third year

Recruitment Process
HSPPS 1302.13

Although recruitment and outreach are conducted throughout the year, more targeted
recruitment and outreach efforts will begin in February to ensure full enrollment at the
beginning of the school year. Recruitment and outreach efforts are the responsibility of
all staff within the City of Phoenix Head Start Birth to Five Program, Education Service
Providers, and Child Care Partners. Before the beginning of the enrollment year,
Education Service Providers and Caseworker IIIs will create and establish a written
Recruitment Plan, taking into account each Education Service Provider's unique and
individual needs based on their local community.

The process for making families aware of the City of Phoenix Head Start Birth to Five
opportunities includes cyclical and routine advertising and community outreach in
collaboration with the designated City of Phoenix Public Information Officer, Education
Service Providers, and Child Care Partners. Pre-registration forms are completed
throughout the year via the website, telephone, and during community outreach events.

Recruitment Assistance Sources

The City of Phoenix Head Start Birth to Five Program will collaborate with partners to
recruit and identify families. Examples of partnerships include but are not limited to:
 Phoenix Human Services Department-Community Services Division
 Local Homeless Shelters
 Head Start Parents

 Arizona Early Intervention Program (AzEIP)
 Division of Developmental Disabilities (DDD)
 Other organizations serving children from Birth to Five with disabilities
 Arizona Health Care Cost Containment System (AHCCCS)
 Local Child Find Efforts
 Agencies serving low-income families and children
 Arizona Department of Economic Security
 Local Education Agencies (LEA)
 Women, Infants, and Children Food and Nutrition Services (WIC) Offices
 Department of Child Service (DCS)
 City of Phoenix Housing Department

Recruitment of Children with Special Needs

The City of Phoenix Head Start Birth to Five Program provides the least restrictive
environment for children identified under IDEA. Preference will be given to children who
receive services under IDEA and are income-eligible. Considerable effort and
coordination are required to identify children with disabilities who may benefit from the
City of Phoenix Early Head Start services.

For preschool-aged children, each Education Service Provider will work collaboratively
with key staff within the local school district/s to identify children in self-contained
preschool placements who may benefit from a less restrictive environment. Some
children may be identified for placement in Head Start, as determined by the
Individualized Educational Plan (IEP) team. When considering a City of Phoenix Head
Start Birth to Five placement, a Head Start representative will be an active team
member.

Education Service Providers will also work with local school districts to participate in a
collaborative Child Find process to identify, place, and serve three to five-year-old
children with disabilities.

All Recruitment Plans will include outreach that intentionally markets to community
agencies that serve children with disabilities. Children may participate in dual
programs.

An Education Service Provider, which is also a local education agency, must develop
written documentation of the district's policies and procedures for placement of students
with I.E.P.s and assurance of the 10% mandate.

Non-profit Education Service Providers will collaborate with the local school district to
create a formalized agreement, such as a Memorandum of Understanding (MOU), to
outline specific responsibilities for ensuring the 10% mandate.

Enrollment in other therapy services or programs is not a basis for exclusion in a City of
Phoenix Head Start Birth to Five Program.

Intake Process

Conducting intakes in person is best practice; however, other meetings may occur
based on the family's situation or in the event of a pandemic.
 The caseworker may conduct a home visit
 The intake occurs in an agreed-upon public space
 The intake takes place over the phone or virtual platform

The intake processes for first-year families will include the following:
 Scheduling of intake appointments
 Short screening via phone
 Verification of family's income
 Proof of the child's age
 Verification of address
 Determination of eligibility

City of Phoenix Head Start Birth to Five staff will complete the following at the intake in
Child Plus:
 Application
 Health/Medical History
 Nutrition screening
 Immunizations
 Family Outcomes Pre-Assessment
 Verification of Eligibility (must be signed by the caseworker who conducted the
intake)
 Grant or Deny
 Selection Criteria
 Verification of Address

A review of medical requirements and immunization status will include the following:
 Explanation of health requirements and resources provided, as needed
 Distribution of physical exam form
 Distribution of dental exam form
 Review of immunization status and distribution information on immunization fairs
 Distribution of special health and nutrition forms (SAM – Special Meal
Modification Form, Asthma Information Referral, or Medical Information Referral)
to gather information from the child's health care provider regarding health or
nutrition accommodations or medication children may need in school or
childcare.

A family will not be denied an intake if unable to verify the child’s age (i.e., birth
certificate, passport, or baptism records). The caseworker will assist the family in
obtaining appropriate documents.

Approved address verification documents include the following within the last 30 days.
 Lease agreements or mortgage statements
 Utility bills – water, electric, gas, cable, or internet

 Federal Documents –
o Supplemental Security Income (SSI),
o Social Security Administration letter
o Tax Returns, or
 State of Arizona Documents –
o Arizona Health Care Cost Containment System (AHCCCS)
determination letters
o Arizona Department of Economic Security (DES) letters
o Supplemental Nutrition Assistance Program
Eligibility(SNAP)determination letters
 City of Phoenix Property Tax Statement
 Shared residency verification/letter accompanied by a current utility bill or rental
agreement

The family will sign all documents electronically if the intake is conducted via phone or
virtually.

Serving Multiple Children in the Same Family

When multiple age-eligible children are in the home, an intake will be completed for the
family by the same caseworker. Families who have children enrolled in multiple service
options will have one caseworker as their point of contact; all caseworkers will support
the family (i.e., if the family is enrolled in the Early Head Start Home-Based program, it
is more than likely that the Caseworker would be the point of contact due to the weekly
visits with the family).

The point of contact will communicate their role to the family and describe the support
they will be given throughout the program year. The point of contact and other
caseworkers involved with the family will have regularly scheduled staffing to stay
updated on their assigned family’s status and progress. A summary of these meetings
will be documented in Child Plus.

Selection Process
HSPPS 1302.14

The City of Phoenix Head Start Birth to Five Program has formal written processes for
selecting families with a Selection Criterion that considers income, age, disabilities, and
needs identified by the community assessment and families with at-risk backgrounds.

The approved City of Phoenix Head Start Birth to Five Selection Criteria will be
uploaded into Child Plus upon the Governing Board's approval.

The City of Phoenix Head Start Birth to Five staff will begin selecting second-year
preschool children for enrollment during February and March; selection for birth to three
is ongoing throughout the year. City of Phoenix Head Start Birth to Five staff will begin
selecting first-year children into the program starting in March. Education Service

Providers will have access to a list of children who have been accepted into the
program but may not be placed in a classroom.

Eligible children will be approved in ChildPlus and placed on the waitlist or in a
classroom. Children who are found ineligible will be provided with referrals and
resources for other agencies and supports.

Caseworker IIIs will place a child on the waitlist when:
 Before the school year starts, the child’s Selection Criteria are less than 5 points.
 The school year is in progress, and there are no available openings
Caseworker IIIs will place a child in a classroom when;
 Before the school year starts, the child’s Selection Criteria are 5 points or higher.
 The child is re-enrolling for a second year
 The school year is in progress, and there are available openings.

Caseworker IIIs and Education Service Providers will collaborate on the child’s final
placement before contacting the family.

A waitlist that ranks children based on the Selection Criteria will be maintained
throughout the year in Child Plus, available to both the Education Service Provider and
the caseworker. This list will be used to ensure eligible children enter the program as
vacancies occur. As vacancies occur during the school year, the Education Service
Providers and Caseworkers will collaboratively identify and notify families to fill the
vacancies.

No child will be denied placement in a City of Phoenix Head Start preschool classroom
due to any chronic health condition or not being toilet trained.

Notification of Enrollment

All families completing an intake in the City of Phoenix Head Start Birth to Five
Programs are notified of their enrollment status in writing, text, or telephone. All eligible
families will be placed either on a class list or a waiting list.

Enrollment

The enrollment date is the first date the child attends school for center-based programs
or the first home visit or service for home-based programs. Enrollment is documented
in Child Plus by the City of Phoenix Head Start Birth to Five caseworkers.

Each child enrolled in the City of Phoenix Head Start Birth to Five Program must be
allowed to remain in the Program until a natural transition, as defined in 45 C.F.R.,
Eligibility Duration of the HSPPS; an exception to this would be if the family moves out
of the service area.

Enrollment for More Than One Year

An income-eligible child who participates in a City of Phoenix Head Start preschool
program remains income-eligible through the end of the succeeding enrollment year.
Children enrolled in a City of Phoenix Head Start infant-toddler program remain income-
eligible while participating in the program up to their third birthday. If a child turns three
during the school year, the toddler program will provide services, if appropriate and
available, for that child until a City of Phoenix Head Start preschool option becomes
available.

Children enrolled in the preschool option will be considered eligible until kindergarten
entry eligible, except in extenuating circumstances where the Head Start program may
choose not to enroll a child when there are compelling reasons for the child not to
remain in Head Start.

Re-enrollment

A child who has been withdrawn from the program and would like to re-enroll must
complete a new intake to determine eligibility for the program. The child will then be
placed in a classroom or on the waitlist depending on classroom availability and the
child’s selection criteria score.

Alternative Placement/Drop Policy

Once a child is enrolled and concerns arise regarding the child's individual needs, a
multi-disciplinary team meeting must occur to discuss the concerns and related services
available. The child's parent/guardian will be invited to participate in this meeting and
be a critical part of the multi-disciplinary team. This pertains to all City of Phoenix Head
Start children, not just children with disabilities. No child will arbitrarily be withdrawn
from the City of Phoenix Head Start Birth to Five Program.

No child shall be withdrawn from the program based solely on a parent/guardian's lack
of participation in the program or failure to meet its requirements.

It is the responsibility of all City of Phoenix Head Start Birth to Five staff, Education
Service Providers, and Child Care Partners to inform parents of the impact attendance
has on a child's educational experience and work with those parents whose children
have chronic absenteeism. Withdrawing children from the program based on chronic
absenteeism will only be done to remain in compliance with 45 C.F.R., 1302.15(a)
"Funded enrollment. A program must maintain its funded enrollment level and fill any
vacancy as soon as possible. A program must fill any vacancy within 30 days".
Parents/guardians will be notified if the child is dropped from the program by phone,
text, email, mail, or home visit. The Caseworker shall be notified of the child's
withdrawal and document the appropriate withdrawal date in Child Plus.

In the Home-Based program, a family who misses two consecutive appointments
without contacting the caseworker may be withdrawn from the program. Attendance

letters will be sent to families identifying the number of missed appointments before
withdrawal from the program. The parent/guardian may be informed by phone, text, or
letter that they have been withdrawn. The withdrawal date is the last date of contact
with the family.

Transfer Process

Enrolled children transferring from and to another City of Phoenix Head Start Birth to
Five Program will be enrolled if a slot is available to ensure a continuation of services.
The child will be placed at the top of the waiting list if a slot is unavailable. If the family
is willing to keep the child enrolled in the original Education Service Provider,
permission from both directors must be obtained by the current Caseworker III. The
Caseworker III will ensure a family’s new address is updated in ChildPlus, and
verification documents will be uploaded under the Enrollment tab. The current
Caseworker III will communicate the transfer via email to the receiving Caseworker III.
The receiving Caseworker III is responsible for placing the child in an age-appropriate
classroom in ChildPlus and communicating the status with the family. To ensure
additional information is being transferred and completed (DECA, Developmental
Screener, etc.), the receiving Caseworker III will notify the Education Service Provider
and the Behavioral Support Content Specialist of the transfer. Once the transfer is
complete and the child is enrolled, the receiving caseworker will schedule a staffing with
both transfer sides to discuss the family's case.

City of Phoenix Early Head Start children may transfer from one program option to
another when family employment circumstances change. The home-based program is
available for non-working parents/guardians, and the childcare partnership option is
available for full-time working parents or students enrolled in school.

Enrollment Lists

Enrollment lists are developed for each program option. Based on the service area,
children are placed on class lists in the center-based option or on caseloads in the
Home-Based program. In the center-based preschool option, children are placed in
classrooms as close as possible to their homeschool. Efforts will be made to maintain a
20% waitlist. Once filled, the remainder of the children seeking placement in that
location will be placed on a waitlist. When a vacancy occurs, children from the waitlist
are considered based on needs determined by the Selection Criteria.

Attendance and Absenteeism

Promoting and tracking attendance is a strong focus in the City of Phoenix Birth to Five
Program, supported in the school readiness plan and strategic plan goals. Attendance
is taken daily and entered into the ChildPlus system within the first hour of class
beginning. If a child is absent and the parent/guardian has not notified the program
within the first hour of class, the program will reach out to the family to ensure the child's

safety. Attendance is monitored weekly by the caseworker through ChildPlus reports,
and the classroom sign-in log. Monitoring of attendance will identify consecutive
absences or patterns of absenteeism to address with the family. After three
consecutive absences, the teacher will generate a referral to the caseworker.
Collaboration and communication between the classroom teacher and the caseworker
are vital to support families in promoting regular attendance. To reduce the number of
chronically absent children, the City of Phoenix Birth to Five Program will work
collaboratively with Education Service Providers to provide attendance incentive
programs. If a caseworker identifies a child with two or more absences in one month,
the family is contacted to determine the reason for the absences. Depending on the
situation, a student success plan may be developed to help the parent overcome the
barriers to getting the child to school on time and regularly. Any attendance follow-up
will be entered into ChildPlus under the attendance tab. Casework staff monitor the
child's attendance and continue to work with the parent to ensure successful
attendance. If a caseworker creates a student success plan and attempts to reengage
the family, but the child stops attending the program, the slot will be considered vacant.
Vacancy Policy

All vacancies must be filled from the prioritized waitlist within thirty (30) calendar days
from the last day the child attended, which aligns with 45 C.F.R. 1302.15(a). "A program
must maintain its funded enrollment level and fill any vacancy as soon as possible. A
program must fill any vacancy within 30 days."

A home-based option slot shall be considered vacant after the last contact between the
assigned caseworker and the family.

A center-based slot shall be considered vacant the day after the child's last day of
attendance.

The caseworker must be informed of a newly enrolled child on the child's first day of
attendance to ensure the child is enrolled in Child Plus and screening deadlines are
established.

Appendix A
City of Phoenix Head Start Birth to Five
2023-2024 Selection Criteria

A.G.E. Birth to 3

1.
0 – 11 months
3
2.
12- 23 months
2
3.
24 – 36 months
1
PARENTAL/CCDF STATUS (EHS CCP only)

4.
Has a CCDF Subsidy
2
5.
Qualified for CCDF (on DES waitlist)
1
DISABILITIES
6.
Child born premature (before 36 weeks) EHS ONLY
2
7.
Has a current IFSP/IEP
2
8.
Child with documented referral or diagnosis of developmental delay
1
9.
Child receiving therapy from a private agency
1
10.
Parent/Guardian and/or sibling with documented disability
1
PARENTAL STATUS
11.
Child in Foster Care
2
12.
Kinship – relative/guardian is caring for the child
2
13.
Teen parent at the time of registration (18 years old or younger)
2
14.
Teen parent at the time of child's birth (18 years old or younger)
1
15.
Parenting single
1
16.
Parent education level 8th grade or less
1
OTHER FACTORS
17.
Transition from EHS/HS to HS
2
18.
Continuity of Care- Siblings in EHS/HS
1
19.
Refugee
2
20.
TANF/SSI/SNAP
1
21.
Three or more children under the age of 5 living in the home.
1
CRISIS
22.
Any member
in the home
who:
Is currently abusing substances (drugs or alcohol)
2
23.
Is currently incarcerated or has been at some point since
the child was born
2
24.
Has a mental health diagnosis or receiving mental health
treatment
2
25.
History of D.C.S. involvement
2
26.
History of domestic violence within the last six years
2
27.
Family separated due to crisis
2
28
Family Experiencing Homelessness
3
TOTAL POINTS

DESCRIPTION
1.– 3.
Higher points for younger children allowing families to remain in the program for up to three
years.
4.– 5.
Child Care and Development Fund Subsidies – participation in EHS Child Care Partner
classrooms
6.
Children born prematurely have a higher likelihood of experiencing developmental delays.
7.
The child has an official Individualized Family Service Plan (IFSP, 0 – 3) or an Individualized
Education Plan (IEP, 3 – 5). The parent must be able to provide a copy.
8.
The child has a referral for an evaluation with a government/private agency, local school
district, or appointment with a developmental pediatrician.
The child has a diagnosis of developmental delay by a government/private agency, local
school district, or developmental pediatrician and is either in the process of obtaining an
IFSP/IEP or does not require special education services at this time for identified diagnosis.
9.
The child is currently receiving therapy services through a private agency, and the parent is
able to provide documentation.
10.
The parent/guardian or the child's sibling has a documented disability (i.e., physical, sensory,
cognitive, or social/emotional – does not include mental or medical disabilities).
11.
The child is placed with a foster family, in a group home, or DCS (Department of Child
Services) shelter.
12.
The child is living with a relative – D.C.S. may or may not be involved.
13.
The parent is currently 18 years old or younger during registration.
14.
The parent was 18 years old or younger when the child was born.
15.
The parent/guardian is the only adult in the home caring for the child/children.
16.
One or both parents/guardians attended school up to the 8th grade or less and did not attend
high school.
17.
The child participated in another EHS/HS program (i.e., it does not matter where they
participated).
18.
The family has children in both EHS and HS, including children enrolled in another grantee’s
Early Head Start program.
19.
A family who has or is experiencing resettlement in the United States through a resettlement
organization.
20.
The family (EHS/HS household) is receiving TANF (Temporary Assistance for Needy
Families) or SNAP (Supplemental Nutritional Assistance Program).
Anyone in the EHS/HS household who is receiving S.S.I. (Supplemental Security Income).
21.
It does not need to be children included in the household currently living in the home.
22.
Anyone living in the home who uses illegal drugs, abusing prescription drugs, and/or abusing
alcohol per parent/guardian completing intake.
23.
Anyone living in the home who has been in prison for an extended period and/or jailed for
short periods may or may not be reintegrated into the home but impacts the child's life.
24.
Anyone living in the home who is currently under a doctor's care has atypical behavior due to
a diagnosed disorder and/or has been identified as having a disorder that may impact the
child(ren).
25.
The parent or guardian had or currently has an open case, and/or children have been
removed from the home, including before the child's birth.
26.
May include sexual, physical, and/or emotional abuse involving parent(s) or guardian(s) of the
child(ren).
27.
Includes the following: divorce, separation, deportation, and death.
28.
Identify if the family is in temporary housing or if their current housing situation is permanent.
McKinney-Vento definition of homeless – "children and youths who are sharing the housing of
other persons due to loss of housing, economic hardship, or a similar reason; are living in a
motel, hotel, trailer park (in a tent or other type of substandard housing), camping grounds
due to lack of adequate alternative accommodations; are living in emergency or transitional
shelters.".