2023 NBWGP Application Guide - Subcommittee Recommendations Final DRAFT

2023 Neighborhood Block 
Watch Grant Program 
Application Guide 
 
 
 
 
All grant applications are due no later than 
Monday, December 5, 2022 
By 4:00 p.m., Arizona time

TABLE OF CONTENTS 
 
 
 
 
FY2023 Competitive Grant Announcement ...................................................................... 3 
APPLICATION PERIOD .................................................................................................. 3 
NEIGHBORHOOD NOTIFICATION SERVICE ................................................................ 4 
ELIGIBILITY .................................................................................................................... 4 
COMPLETING THE APPLICATION ................................................................................ 4 
ONLINE GRANT APPLICATION PROCESS GUIDE ...................................................... 5 
EVALUATION OF APPLICATION ................................................................................... 5 
Oversight Committee Scoring Criteria Information .......................................................... 5 
Responsible Party Contact Information / Grant Contract Signers .................................... 5 
PREPARATION OF BUDGET SECTION ........................................................................ 6 
Budget Categories and Description ................................................................................. 7 
Lawful Traffic Mitigation Devices ..................................................................................... 9 
Attachments .................................................................................................................... 9 
APPLICATION REQUIREMENTS AND RESTRICTIONS ............................................. 10 
Multiple Applications ...................................................................................................... 11 
Required Documents ..................................................................................................... 11 
HOA / Incorporated Neighborhood / 501(c)(3) Requirements ........................................ 11 
Geographic Boundaries ................................................................................................. 12 
Grant Dollar Limitations ................................................................................................. 12 
Community Lighting Information .................................................................................... 12 
PROHIBITED and RESTRICTED USE OF FUNDS ...................................................... 13 
Prohibited Items List ...................................................................................................... 14 
Restricted Items ............................................................................................................ 15 
Restricted Items Chart ................................................................................................... 16 
INSURANCE REQUIREMENT ...................................................................................... 18 
AWARDED FUNDING ................................................................................................... 18 
POST AWARD PROCEDURES .................................................................................... 18 
Reporting ....................................................................................................................... 19 
CONCLUSION / TERMINATION OF PROJECT ........................................................... 20 
AUDITING ..................................................................................................................... 20 
SUPPLEMENTAL INFORMATION ................................................................................ 21 
CONTACT INFORMATION ........................................................................................... 21 
REVIEW OF CHANGES FOR 2023 NBWGP APPLICATION YEAR: ........................... 22

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NEIGHBORHOOD BLOCK WATCH GRANT PROGRAM 
FY2023 Competitive Grant Announcement 
 
Applications Due: 
Monday, December 5, 2022 
By 4:00 p.m., Arizona Time 
 
Welcome to the 2023 Neighborhood Block Watch Grant Program (NBWGP) application 
process! 
The City of Phoenix, Phoenix Police Department, Fiscal Management Bureau, 
Neighborhood Block Watch Unit is seeking applications for the 2023 Neighborhood 
Block Watch Grant Program. This program provides an opportunity to enhance the 
safety and quality of life in the City of Phoenix through empowerment of community 
groups. NBWGP funds offer neighborhood groups the resources to create new and 
innovative programs and activities designed to prevent and reduce crime in their 
community. 
 
 
 
APPLICATION PERIOD 
The NBWGP application process opens, Tuesday, November 1, 2022 and closes on 
Monday, December 5, 2022, at 4:00 p.m., Arizona time.  The application will be 
available through the NBWGP Grants Management System (GMS) website: 
 
NBWGP Grants Management System 
 
 
Late submissions will not be accepted.  NBWGP staff advises that you do not wait 
until the last minute to submit your application.  Upon submission, you will receive an 
email stating that your application has been received and has been assigned a grant 
number. 
 
Incomplete grant applications and organizations failing to register with the 
Neighborhood Services Department, Neighborhood Notification Service, by the grant 
application submission deadline, WILL BE DISQUALIFIED.

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NEIGHBORHOOD NOTIFICATION SERVICE 
For information regarding the Neighborhood Notification Service registration process, 
visit their website at: 
 
Neighborhood Notification Service 
 
ELIGIBILITY 
Eligible applicants are:  Neighborhood Block Watch groups and/or neighborhood 
organizations, registered through the City of Phoenix Neighborhood Services 
Department, Neighborhood Notification Service are eligible to apply for Neighborhood 
Block Watch grants. Homeowner Associations are not eligible to apply as a Primary 
Applicant Group; however, Homeowner Associations, educational or faith-based 
organizations, non-profit agencies within a specific geographic area, and City of Phoenix 
departments (such as the Neighborhood Services Department, Police Department, and 
Parks and Recreation Department) may apply as a Co-Applicant Group. City of Phoenix 
employees cannot be signers on grant applications in their capacity as a City employee. 
 
It is a mandatory requirement that the Primary Applicant Group be listed with the City of 
Phoenix Neighborhood Notification Program. Please read and follow the guidelines to 
complete the forms at: 
 
Neighborhood Notification Listing Form 
 
Once listed, your organization will receive information about issues that affect the 
livability of your neighborhood. 
 
COMPLETING THE APPLICATION 
 
Preparation of Application 
All grant applications must be submitted online via the Grant Management System 
(GMS) by the due date.  Hard copy or faxed applications will not be accepted. If you 
experience any difficulties with the online application process, please contact NBWGP 
staff for assistance. Do not wait until the application due date to seek assistance. 
 
Applicants are encouraged to review the online workshop presentation and/or attend one 
of the NBWGP training sessions for assistance in completing the application. 
 
All required fields within the application must be completed. Each narrative question 
explains what information should be provided. Failure to answer all questions and/or 
provide all required information may result in the application receiving a lower score or 
being disqualified. Pay special attention to the restricted and prohibited items.  If you 
have questions, contact NBWGP Staff for assistance.

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Review the GMS application process guide for step-by-step directions on printing your 
application prior to submission. 
 
ONLINE GRANT APPLICATION PROCESS GUIDE 
The following link will take you step-by-step through the Neighborhood Block Watch 
Grant Program registration and provides step-by-step instructions to complete the online 
application. 
Application Process - Step-By-Step 
 
EVALUATION OF APPLICATION 
 
Each grant application is evaluated by the NBWGP Oversight Committee on how well it 
fulfills the purpose of the NBWGP. Applications evaluated and scored by NBWGP 
Oversight Committee members must have an overall score of 5.25 or higher to receive 
grant funding. Grant applications scoring below the City Council approved minimum 
score of 5.25 points will be disqualified and will not receive funding. 
 
All meetings of the NBWGP Oversight Committee are open to the public. NBWGP 
applications are scored based on the following weighted criteria: 
Crime Prevention/Quality of Life Factors 
50% 
Budget Evaluation 
20% 
Community Involvement 
20% 
Project Viability / Feasibility / Ability to Complete the Project 
10% 
 
NOTE: 
LINE-ITEM VETOES ARE PROHIBITED 
 
The purpose of a grant is to enhance crime prevention, safety, and quality of life issues 
in the City of Phoenix. Line-Item Vetoes can be applied when at least 2/3 votes of 
committee members present agree that the item does not meet these criteria.  
 
Oversight Committee Scoring Criteria Information 
Scoring Criteria 
 
Responsible Party Contact Information / Grant Contract 
Signers 
The grant contract signers are the responsible parties and will be held accountable for 
fulfilling all grant requirements, including quarterly financial activity, and program reports, 
for the term of the grant contract. The name, address (home for individuals or business

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for companies), email address, and mobile and/or alternate phone numbers (home or 
work) of two representatives is required and must be listed accurately on the grant 
application. The Grant Management System (GMS) will automatically email the listed 
signers informing them that they have been listed on an NBWGP application. The signers 
are required to proceed to the GMS website to complete their online registration process. 
All detailed information regarding the NBWGP GMS will be presented at the application 
workshops, and is also linked on the main NBWGP website: 
Neighborhood Block Watch Grant Program Website 
If the submitted application is a collaborative / joint application, with a Primary Group 
Applicant and a Co-Applicant Group listed; a representative from each organization must 
be listed in the grant application and must sign the grant contract. The representatives will 
be responsible for fulfilling all grant requirements. 
 
A grant Co-Applicant Group can be an educational or faith-based organization, a non-
profit agency within a specific geographic area, a Homeowners’ Association (HOA), or a 
City of Phoenix department. 
 
 
 
 Individuals who reside or work at the same physical address or who are 
related (including by marriage) cannot sign the same NBWGP application. 
 Members of the NBWGP Oversight Committee cannot be signers on 
NBWGP applications. 
 City of Phoenix employees cannot be grant signers in their capacity as a 
City employee. 
 A Co-Applicant Group is limited to one grant application per grant year, 
unless it is a City of Phoenix Department.   
 
NOTE: 
INDIVIDUALS MAY NOT BE LISTED AS SIGNERS ON MORE THAN TWO 
APPLICATIONS. 
 
PREPARATION OF BUDGET SECTION 
 
There are four budget categories: Personnel, Operational Expenses, Consumables, and 
Equipment/Supplies. Please refer to the restricted and/or prohibited list of items before 
completing your budget. Items listed with an asterisk * below fall on the restricted and 
prohibited list.  Requests for prohibited items will not be funded. Requests for restricted 
items that violate NBWGP guidelines will not be funded. See the complete list of 
restricted and prohibited items by following this link: 
 
Restricted and/or Prohibited Item List

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Budget Categories and Description 
Personnel - When requesting funds for personnel do not use terms such as compensate, 
sponsor, stipend or subsidize. NOTE: Administration of the grant itself, including payment 
to an accountant or individual to complete quarterly reports or to pay Block Watch 
members for any services is strictly prohibited. 
 
Examples of personnel expenses that include crime prevention and safety: 
 
 Contractors / labor for installation costs 
 Hourly pay for individuals and overtime 
 *Seminars / workshops / training classes, includes speakers, presenters, 
and trainers 
 
Volunteer hour contributions – should be provided by both primary and Co- 
Applicant Group (if applicable) and cannot be paid with grant funds. Paid personnel are 
not considered volunteers and any grant funded / paid hours cannot be included in 
volunteer hours on the grant application. These hours should be directly related to grant 
projects, to include, but not limited to: PNP; Alley Cleanups; GAIN; Newsletters. 
 The general labor rate for calculating volunteer hours is $29.95 per hour. 
 
 Primary Applicant Group - Describe volunteer contributions to include 
hours, supplies or funds provided by members of your organization to 
complete the grant project. 
 
 Co-Applicant Group - Describe volunteer contributions to include hours, 
supplies or funds provided by members of your Co-Applicant organization 
to complete the grant project. This refers to the secondary group on your 
grant, if applicable (not a co-signer).   
 
Operational Expenses - If requesting grant funds for a newsletter or website, a sample 
of the newsletter or link to the website must be provided with the grant application.  
 
 Soliciting and/or accepting funds to post advertisements in a neighborhood 
newsletter that is funded with Neighborhood Block Watch grant funds is not 
permitted. 
 
 Events funded by grant funds cannot solicit and/or accept funds such as 
admission fees or booth fees for that event. 
 
Examples of operational expenses include: 
 
 *Phoenix Neighborhood Patrol / Graffiti fuel / mileage reimbursement 
 Dedicated communications services (telephone, *cell phones, *Internet, 
*websites, fax lines)

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 *Insurance costs 
 Maintenance / repair services 
 Printing / copying /mailing / delivery / faxing services 
 Program related transportation costs (buses / vans / rentals and public 
transportation) 
 *Rental of equipment / supplies (including helium and port-a-johns) 
 Rental space or facility use fees 
 Utilities (electricity) 
 Other - provide details on budget narrative 
 
 
 
Equipment / Supplies - These are items with a useful life that extend beyond the grant 
period of one year. Each equipment item must be listed separately.  Explain in the 
narrative, in detail, what types of equipment will be purchased and their intended use. 
 
Examples of equipment / supplies items include: 
 
 *Communications equipment (*two-way radios, *police scanners) 
 *GAIN or crime prevention / safety event (equipment / supplies) 
 *Musical instruments / *games / *sporting goods / *bicycles / hobby / crafts 
and gardening supplies 
 *Phoenix Neighborhood Patrol equipment / supplies 
 Audio / video equipment 
 *Computer equipment / software / accessories 
 Educational materials / books 
 Fencing and gates – including installation of fences and gates 
 Supplies necessary to maintain gates for the Gated Alley Program.  
 Furniture (tables, chairs, computer desks) 
 Hardware items (locks, small tools, *flashlights, rakes, paint sprayers) 
 *Lighting 
 Office equipment (*copiers / printers / scanners, staplers, scissors, file 
cabinets, etc.) 
 Signage (*Block Watch / Phoenix Neighborhood Patrol signs, bulletin 
boards, banners, posters) 
 Fingerprint ID kits 
 Graffiti cameras (must include the City of Phoenix Neighborhood Services 
Department as a Co-Applicant Group to be considered) 
 
Consumables – These are items that will likely be consumed or distributed during 
the one-year grant period. 
Examples of consumables items include: 
 
 Audio / video / computer supplies (toner, ink cartridges, discs, tapes, CDs,

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videos) 
 Clean-up supplies (garbage bags, gloves, cleaners, paper towels) 
 Hardware supplies (paint, light bulbs, batteries) 
 Office supplies (postage, paper, envelopes, labels, pens, toner, ink 
cartridges) 
 *GAIN / Safety Event Promotional / Marketing Tools/Items (pens/pencils, 
letter openers, mugs, Frisbees, auto-window shades, wrist bands, mouse 
pads, key chains, kitchen products, microfiber cloths, bags, calendars, 
lanyards, note pads, etc.) 
 *GAIN / Safety Event Crime Prevention Tools/Items (locks: window, door, 
steering wheel, and padlocks; timers; lighting: motion sensors, dusk-to-
dawn, indoor/outdoor emergency lighting; alarms: small/individual door, 
pool, carbon dioxide monoxide detectors, smoke detectors, window, or 
personal; document shredders; individual RFID sleeves, only, etc.) 
 *Clothing / uniforms 
 Other - Please provide detailed description on budget narrative 
 
Each budget category requires a corresponding budget narrative. If a narrative is not 
included in a budget category, the application may be scored lower or disqualified. 
 
Lawful Traffic Mitigation Devices 
 
If requesting lawful traffic mitigation devices, e.g. speed humps, you must complete the 
Budget Supplement – Lawful Traffic Mitigation Devices (included in the application). 
 
When requesting Lawful Traffic Mitigation Devices, if the budget supplement document 
is not included with the application, the application may be scored lower or disqualified. 
 
For information regarding the application process for speed humps, visit the Street 
Transportation Department’s website and follow the instructions: 
 
Speed Hump Program 
 
Attachments 
All required documents / forms not submitted with the original application must be 
submitted prior to applicant receiving any grant funds awarded. Applicants may include 
additional supportive documents / photos with the application (five attachments 
maximum). Instructions for uploading attachments are located in the Grant 
Management System  User Manual. 
 
 5 MB is the maximum file size for each uploaded document 
 
 REMINDER: Color documents tend to be much larger in file size

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than black and white or gray scale 
 
 Fewer attachments are preferred (i.e., combine multiple pages into a 
single file) 
 
 Do not use truncated characters in the file name or upload 
‘Description’ field 
 
 Ex: ! @ # $ % ^ & * _() 
 
 PDF format is preferred 
 
APPLICATION REQUIREMENTS AND RESTRICTIONS 
 
Homeowners’ Associations (HOAs) are not eligible to apply as a Primary Applicant 
Group. Registered block watch groups and/or neighborhood organizations that exist 
within HOAs boundaries are eligible. HOAs, educational or faith-based organizations, 
non-profit agencies within a specific geographic area, and City of Phoenix departments 
(such as the Neighborhood Services Department, Police Department and Parks and 
Recreation Department) may apply as a Co-Applicant Group. 
 
It is a mandatory requirement that the Primary Applicant Group be listed with the City of 
Phoenix’s Neighborhood Notification Service: 
 
 If your organization is not registered, please visit the Neighborhood 
Services Department, Neighborhood Notification service website: 
 
Neighborhood Notification 
 
 In addition, the name of the Primary Applicant Group organization on the 
grant application(s) must match exactly with the name listed with 
Neighborhood Services Department through the Neighborhood Notification 
service. 
 
Grant applications become public records; required attachments (meeting agendas / 
minutes) MUST NOT include personal information (i.e., phone number, name, mailing 
address, email address, etc.) of people attending meetings. Only provide the total 
number of members attending meetings and the crime prevention topic discussed on the 
attached agendas.

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Multiple Applications 
Primary Applicant Groups may submit two applications in the following ways: 
 
 As the Primary Applicant Group for its own neighborhood program; and 
 As the Primary Applicant Group partnered with a Co-Applicant Group, as 
defined above.  
 In the case where more than two applications are submitted under the same 
NSD listing number, the application(s) with the primary applicant recognized 
as primary contact by the Neighborhood Services Department will take 
precedence. 
 
Required Documents 
Applicants requesting between $1 and $1,000 $3,000: 
 
 Organizations must be registered with City of Phoenix Neighborhood 
Services Department Neighborhood Notification Service by the grant 
application submission deadline. 
 Must submit copies of at least two Primary Applicant Group neighborhood 
meeting agendas / minutes / event flyers / flyers for meetings meeting flyers 
held in separate months; and the agenda must list the crime prevention 
topics discussed. 
 The number of individuals in attendance and the crime prevention 
topic must be included on the meeting documentation. 
Applicants requesting between $1,001 $3,001 and $12,000 $15,000: 
 
 Organization must have been in existence and registered with City of 
Phoenix Neighborhood Services Department Neighborhood Notification at 
least six months prior to grant application submission deadline. 
 Must submit copies of at least four Primary Applicant Group neighborhood 
meetings agendas / minutes / event flyers / flyers for meetings meeting 
flyers held in separate months; and the agenda must list the crime 
prevention topics discussed. 
 The number of individuals in attendance and the crime prevention 
topic must be included on the meeting documentation. 
 
HOA / Incorporated Neighborhood / 501(c)(3) Requirements 
 
HOAs (as a Co-Applicant Group only), incorporated neighborhoods (as Primary 
Applicant Group or Co-Applicant Group), and neighborhoods with 501(c)(3) status (as 
Primary Applicant Group or Co-Applicant Group) are required to complete the steps 
listed in the Homeowners’ Associations (HOA’s) / 501(c)(3) Organizations 
Checklist.

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HOA / 501(c)(3) Checklist Information 
 
If your organization (Block Watch / Neighborhood Association) resides within the existing 
boundaries of a formal HOA, your group must list the HOA as the Co-Applicant Group if 
your project requests any item(s) that: 
 
 The Homeowners Association would normally be responsible for; or 
 Could be perceived as an improvement to Homeowners Association 
property (e.g., dusk-to-dawn lighting, additional light poles, fencing, gates, 
etc.) 
 
Applicants requesting items strictly for Block Watch or Phoenix Neighborhood Patrol 
activities (e.g., newsletters, mileage reimbursement, etc.) are not required to list the HOA 
as the Co-Applicant Group. 
 
Please check with your HOA for specific community by-laws prior to submitting an 
application. 
 
Geographic Boundaries 
The geographic area and/or population to be served must be identified in the grant 
application as listed with the City of Phoenix’s Neighborhood Notification service. The 
service area shall be within the corporate limits of the City of Phoenix, and the impacted 
population must be Phoenix residents. Applicants must provide the number of 
households served within the Block Watch / neighborhood organization’s area. 
 
Applicants are limited to two grant application submissions within identical geographic 
boundaries; one for the group and one with a partner.  Primary Applicant Group / Co-
Applicant Group guidelines do apply. 
 
Grant Dollar Limitations 
 
Grant amounts may vary, but the maximum grant amount that can be requested is 
$12,000 $15,000  Budget estimates should match your proposal and NOT be inflated to 
reach the maximum figure. Round estimates to the nearest whole dollar amount 
and remember to account for sales tax, set up fees, shipping / freight, and/or 
permit fees (do not include as a separate line item(s).  Remember to address each item 
in the budget narrative. 
 
Community Lighting Information 
The NBWGP Oversight Committee strongly suggests that all grant applicants look into 
cost effective, energy efficient lighting options for neighborhoods. Energy efficient 
lighting includes solar lighting and LED lighting options.

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Using grant funds to pay electric bills for lighting is restricted in the following manner: 
 
 A maximum of $3,000 can be allocated towards electric bills for lighting. 
 Lighting is encouraged to be directed and shielded so as to deter glare 
which can be a safety hazard to vehicles and pedestrians. 
 Lighting color temperature should be consistent with the lighting color 
temperature approved and used by City of Phoenix (2700 Kelvin). 
 
No new contracts for lighting will be allowed unless lighting systems are energy efficient. 
 
Requests for funding of new lighting fixtures must be energy efficient and include a map 
or detailed description on the location of the installation. 
 
PROHIBITED and RESTRICTED USE OF FUNDS 
 
Grant funds shall be used to fund new or existing programs and activities with an 
identifiable anti-crime component or safety element. Eligible uses include, but are not 
limited to, crime prevention programs, neighborhood crime-fighting workshops, and 
crime-fighting / prevention educational programs. Proposals to expand a current program 
or activity into a new geographic area where no similar programs or activities exist will be 
considered.  Any service / equipment / product / resource already available through a 
City department / agency will be reviewed on a case-by-case basis. 
 
Once City Council finalizes funding recommendations, grant funds may only be used for 
those items listed in the approved grant budget without written authorization from City 
Council or the Oversight Committee. 
 
Additionally, grantees should be aware that the City of Phoenix political activity policy 
governs what type of political activities can be undertaken with NBWGP funds. Grantees 
are prohibited from using grant funds in the following manner: 
 
 To influence, interfere with, or affect the results of an election. 
 To participate in the management or affairs of any candidates’ campaign for 
office including, but not limited to, soliciting, or making financial 
contributions to candidates. 
 To purchase and/or display bumper stickers, posters, literature, buttons, or 
other campaign materials. 
 For political advertisements, endorsements, or speeches. 
 For any statement or action that endorses or opposes any political party, 
candidate, or ballot measure. 
 
Grant funds can be used to promote basic election information such as: links to the city, 
county, or state voter registration/information sites, election dates, and neighborhood 
polling places.  Additionally, grantees are allowed to privately express political opinions.  
Examples of what the policy allows include: posting private opinions on non-grant funded

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social media accounts, displaying yard signs, signing nominating petitions, or 
communicating with another person or group of people regarding elections when the 
grantee does, not do so in a grantee award related capacity. 
 
ALL EXPENDITURES FROM PROVIDED GRANT FUNDS SHALL BE MADE ONLY 
IN ACCORDANCE WITH GRANTEE'S BUDGET AS SET FORTH IN THE 
APPROVED GRANT APPLICATION AND PROPOSAL, OR AS MODIFIED BY 
AGREEMENT IN WRITING SIGNED BY CITY AND GRANTEE. It is understood and 
agreed that GRANTEE, its officers, agents, and employees accept total responsibility 
and accountability for any misuse of funds, and any funds, including interest earned, 
not used in accordance with this contract shall be reimbursed to CITY by GRANTEE. 
 
No expenditures or encumbrances of grant funds may be made by GRANTEE prior to 
issuance of grant funds and notice to proceed by CITY. 
 
Prohibited Items List: Requests for prohibited items will be denied. 
 
Grant funds cannot be used to buy or pay for: 
 
 Administration of the grant itself, including payment to an accountant or 
individual to complete quarterly reports or to pay Block Watch members for 
any services. 
 Alcoholic beverages, including wine and beer; 
 Awards and raffle prizes; 
 Bulletproof vests; 
 Entertainment, parties, and recognition dinners not designated as a GAIN 
event. 
 Entertainment, parties, and recognition dinners, unless they include a crime 
prevention, safety, and/or quality of life improvement component, such as a 
GAIN event. 
 Entrance or admission fees for any in-state or out of state non-educational 
field trips, including water and amusement parks; 
 Food or beverages of any kind, including consumable prizes or incentives 
in the form of food or beverages; 
 Motor vehicles; 
 Out-of-state field trips or travel (educational or non-education); 
 Surveillance equipment and drones, including night vision and listening 
devices (does not include graffiti cameras if partnering with the 
Neighborhood Services Department); 
 Vehicle overhead emergency light bars; 
 Weapons of any type, including firearms, pepper spray, mace, knives, stun 
guns, kubotan, etc. 
 Weed killers and lawn chemicals labeled as hazardous material; 
recommended to use organically labeled products. 
 Home alarm systems and/or vehicle alarm systems.

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 Batteries and/or power sources used for mobility purposes. 
 Police Scanners 
 
Prior to submission, review your budget for errors and transpositions. Make sure your 
quantities and dollar amounts are correct. Additional budget / financial pages may be 
submitted in the document attachment section of the application. 
  
Restricted Items 
Costs for the items listed below have been restricted by the NBWGP Oversight 
Committee.  
 
Cellular phones purchased with NBWGP funds for the purpose of neighborhood patrols 
and Block Watch activities can be funded up to a maximum limit of $480 per phone / 
service for the grant year.  Additionally, groups must justify the need for the number of 
phones requested.  NBWGP funds cannot be used to pay phone charges for long 
distance or special fee (900 numbers) phone calls. 
 
Mileage Reimbursement is restricted to Phoenix Neighborhood Patrol or graffiti 
abatement activities. Grant funds can only be used to reimburse for mileage when 
Phoenix Neighborhood Patrol members are patrolling or doing graffiti abatement; this 
does not include attending training, meetings, or running errands. 
Mileage 
Reimbursement is limited to a combined maximum of $1,000 per grant year for either 
Phoenix Neighborhood Patrol or graffiti abatement activities. 
 
Crime Prevention Tools/Items will be restricted to a total of $4,000 for the grant year.  
Additionally, Promotional/Marketing Tools/Items should have a crime prevention 
message printed on them.

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Restricted Items Chart 
 
Restricted Items – total requested budgeted 
items cannot exceed specific restricted item 
amount. 
Restricted Item 
Amount 
Website Hosting / Maintenance / Domain Name / 
Email Server (a combined total of all items)  
$750 
Adult clothing (t-shirts, jackets, hats, sweatshirts, etc.) 
$500 
Digital cameras (per item) 
$300 
Flashlights (per item) 
$25 
Laptops, computers, tablets, or notebooks ($1,000 $1,500 
per grant / $500 $750 per item; and no more than two items 
per grant year; limited to a purchase of two items total every 
three grant years) 
$1,000 $1,500 / 
$500 $750 
Paint sprayers (per item) 
$700 
Two-way Radios, including accessories (per item) (per radio) 
$250 
Police Scanners (per item) 
$500 
Radar Gun (per item) 
$125 
Lighting electricity bill 
$3,000 
Guest Speaker (per presentation) 
$150 
Insurance 
$2,000 
Entertainer/Entertainment group to include Face Painter(s), 
Disc Jockey(s) or Balloon Artist(s) (each artist / group, per 
event)  
$150 
Regular Copy Printers, including maintenance 
$500 
Room / Facility Rental Fees per year 
$1,000 
Youth Clothing / Uniforms 
$1,000 
Food or beverages of any kind; must be for the use of crime 
prevention, safety, quality of life, or Wake-Up! Clubs” 
$500 
Generators 
$750 
Bicycles ($500 per item; no more than two items per grant 
year) 
$500 / $1,000 
Promotional Items / Marketing Tools (*should include a 
printed crime prevention message)  
$3,000 
Crime Prevention Tools/Items  
$4,000 
Restricted Budget Categories for Block Watch / Phoenix 
Neighborhood Patrol Programs

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The following items are restricted and may ONLY be purchased in conjunction 
for the use of the with Block Watch or Phoenix Neighborhood Patrol 
programs: 
*Block Watch and/or Phoenix Neighborhood Patrol clothing 
*Cell Phones / Service - Limit $480 per phone / service per year; number of phones 
must be justified in application 
*Equipment (Two-way Radios / Police Scanners / Walkie-Talkies / Binoculars / 
Bicycles) 
*Fuel / mileage Reimbursement for Phoenix Neighborhood Patrol Activity / Graffiti 
Abatement has a maximum limit of $1,000 per grant year 
*GAIN / Safety Event Crime Prevention Tools/Items (locks: window, door, steering 
wheel, and padlocks; timers; lighting: motion sensors, dusk-to-dawn, indoor/outdoor 
emergency lighting; alarms: small/individual door, pool, carbon dioxide monoxide 
detectors, smoke detectors, window, or personal; document shredders; individual 
RFID sleeves, only, etc.) 
*GAIN / Safety Event Promotional Items / Marketing Tools (pens/pencils, letter 
openers, mugs, Frisbees, auto-window shades, wrist bands, mouse pads, key 
chains, kitchen products, microfiber cloths, bags, calendars, lanyards, note pads, 
etc.) 
*Phoenix Neighborhood Patrol Magnetic and Metal Signs 
*Rentals 
*Supplies 
Restricted Budget Categories for Youth-Related Programs 
The following items are restricted and may ONLY be purchased in conjunction with 
Youth-Related Programs: 
Camp Fees (In-state Only) 
Clothing / Uniforms (Restricted to $1,000 total per application) 
Craft / Gardening Supplies 
Games (Board / Video Game Systems and Accessories / Video and Computer 
Games / Cards / Pool, Ping Pong, and Foosball Tables / Music or Video CDs) 
Sports Equipment and Supplies / Bicycles 
Tournament Entry Fees (In-state ONLY) 
Science, technology, engineering, and math (STEM) programs

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Other Restricted Items 
Mileage Reimbursement for Graffiti Abatement activities has a maximum limit of 
$1,000 per group (this includes any Phoenix Neighborhood Patrol reimbursements). 
Internet Services are restricted to a maximum limit of $750 per year for service 
provided to community organizations / centers and a maximum of $500 per year for 
service provided to an individual’s residence. 
Lawful Traffic Mitigation Devices, including speed humps / bumps, cannot be 
funded unless they can be directly tied to crime prevention. 
Laptops, computers, tablets, or notebooks are restricted to a maximum of 
$1,000 $1,500 per application; or a total of two items (in addition to $500 $750 per 
item restriction); no more than two items per grant year; limited to a purchase of two 
items total every three grant years.  
 
INSURANCE REQUIREMENT 
Grant applicants are responsible for reviewing, their activities, determining whether 
insurance is needed, and purchasing insurance, as they deem appropriate. Grant 
applicants should be aware that THEY are NOT COVERED by the City of Phoenix for 
ANY TYPE OF INSURANCE OR LIABILITY ISSUE ASSOCIATED WITH any of THEIR 
program, event, and/or activities.  NBWGP Staff encourages applicants to contact a 
licensed insurance agent to ensure they have appropriate coverage for programs, 
events, and activities, INCLUDING AUTO LIABILITY, GENERAL LIABILITY, 
WORKERS COMPENSATION, DIRECTORS AND OFFICERS INSURANCE (for 
Primary Applicant Group ONLY), AND/OR PROPERTY INSURANCE for example. 
AWARDED FUNDING 
Applications recommended by the NBWGP Oversight Committee for funding will be 
forwarded to the Public Safety and Veterans Subcommittee for its review and 
acceptance and then, to the Phoenix City Council for final approval and grant awards. 
The Phoenix City Council makes the final determination in the acceptance, denial or 
alteration of the funding level of each application. 
 
NBWGP staff will notify applicants of funding results. Grant awards will be announced 
in June 2023; they cannot be funded prior to July 1, 2023. 
 
POST AWARD PROCEDURES 
 
Contract 
All approved grant recipients are required to execute a contract with the City of Phoenix 
regarding the use of grant funds in accordance with NBWGP rules and regulations.

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All grant funds will be deposited into a joint checking account with the City of Phoenix 
and applicant(s) as authorized signers.  The City will designate the bank to be used for 
such accounts. Grant checking accounts MUST ONLY contain grant funds. 
 
Banking Requirements 
All recipients’ grant funds will be deposited into a bank checking account with the City 
of Phoenix listed as a co-signer on the account. All checking accounts will be 
centralized at the Downtown Chase Bank. 
 
Chase Bank will not charge NBWGP grantees any service charges or check fees for 
the 2023 grant year. Any insufficient fund charges will be the responsibility of the 
grantee to pay personally.  Grant funds cannot be used to pay insufficient fund charges. 
 
Reporting 
Quarterly reports are used to evaluate grant project performance, compliance, and 
progress. Reports MUST be submitted by grant recipients within required timelines set 
by the City.  Quarterly Report due dates are listed on the NBWGP Grant Management 
System (GMS) website and reminder emails are sent to grantees on a quarterly basis. 
 
All records and documents related to project activities, expenses, bank statements, 
receipts, equipment, or other personal or tangible property purchased with grant funds 
MUST be maintained by the grantee for a period of at least two (2) years from the date 
of expiration of the grant contract. 
 
Applicants that do not submit quarterly and final reports in a timely manner, that submit 
fraudulent applications or reports, and/or do not return all unused grant monies, WILL 
NOT be eligible for future funding and may face legal prosecution. 
 
As a Co-Applicant Group, Neighborhood / Homeowners Association / Block Watch / 
etc., organizations are jointly responsible for tracking and reporting of expenditures 
when partnering with an organization. 
 
Checks cannot be written for an amount greater than that on the receipt / invoice. In 
addition, checks CANNOT be made out to “Cash”; cash CANNOT be withdrawn from 
the grant checking account. Checks CANNOT be signed by and made out to the same 
person. 
 
Any items purchased with NBWGP funds must be labeled “Funded with Phoenix 
NBWGP funds” when reasonable and prudent.

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CONCLUSION / TERMINATION OF PROJECT 
 
At the conclusion or termination of a project, grant recipients that purchased equipment 
and/or other tangible property with NBWGP funds will have two options: 
 
1. Return equipment to the City of Phoenix; or 
2. Retain equipment by submitting a contract extension form 
 
Should the grant recipient decide to retain any equipment beyond the completion or 
termination of the project, they must submit a Retained Equipment contract extension 
form (Exhibit D) with the final grant report.  Each item the grant recipient would like to 
retain must be listed on the form and must be made available for two years in case of 
an audit. 
 
During the two-year extended term of the contract, there will be no reporting 
requirements. The grant recipient will continue to use the equipment in connection with 
the programs and activities identified in the grant application and will maintain the 
equipment during its useful life. The City will retain the title to the equipment during the 
extended term and may request to see / audit the equipment at any time during the 
two- year contract extension. 
 
At the end of the contract extension period, the equipment becomes property of the 
Primary Applicant Group listed on the application. 
 
A few examples of retained equipment / tangible property includes computers / laptops, 
printers, tables, chairs, shade canopies, and cameras. 
 
ALL UNUSED GRANT MONIES MUST BE RETURNED TO THE CITY OF PHOENIX. 
 
AUDITING 
 
Grant recipients MUST agree to allow the City Auditor and/or the NBWGP staff 
complete access to all records, equipment, and/or tangible property related to the 
project for auditing purposes. City representatives MUST be allowed access to all 
locations grant activities are being conducted for evaluating the effectiveness of the 
grant project. Grant recipients MUST adhere to any other requirements deemed 
necessary by the City for the proper operation of projects.

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SUPPLEMENTAL INFORMATION 
 
Scoring Criteria 
 
Scoring Criteria 
 
Definition of Common Grant Terms 
 
Common Grant Terms 
 
Grant Application Checklist 
 
Application Checklist 
 
Frequently Asked Questions (FAQ) 
Frequently Asked Questions 
 
 
CONTACT INFORMATION 
If you have any questions, please call the NBWGP staff at 602-262-6131 assistance. 
Information provided by other sources may not be accurate.

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REVIEW OF CHANGES FOR 2023 NBWGP APPLICATION 
YEAR: 
 
1. Amend the application guide to close the grant application process on 
Monday, December 5, 2022 at 4:00 p.m., Arizona time.*  
2. On page 5, under the Evaluation of Application section, replace “NOTE: 
LINE-ITEM VETOES ARE PROHIBITED,” with the following language: “The 
purpose of a grant is to enhance crime prevention, safety, and quality of life 
issues in the City of Phoenix. Line-item vetoes can be applied when at least 
two-thirds of attending committee members agree that the item does not 
meet these criteria.”  
3. On page 6, under the Responsible Party Contact Information / Grant 
Contract Signers section, add the following as a fourth bullet point: “Co-
Applicant Groups are limited to one grant application per grant year, unless 
they are a City of Phoenix Department.”  
4. On Page 7, under the Volunteer hour contributions section, add the 
following language: “These hours should be directly related to grant projects 
to include, but not limited to, PNP; Alley Cleanups; GAIN; and/or 
Newsletters.”  
5. On page 7, under the Operational Expenses section, add the following as a 
second bullet point: “Events funded by grant funds cannot solicit and/or 
accept funds such as admission or booth fees for that event.”  
6. On pages 8, under the Equipment / Supplies section, add the following as a 
new bullet point: “Supplies necessary to maintain gates for the Gated Alley 
Program.”  
7. On page 11, under Multiple Applications section, add the following as a third 
bullet point: “In the case where more than two applications are submitted 
under the same NSD listing number, the application(s) with the primary 
applicant recognized as primary contact by the Neighborhood Services 
Department will take precedence.” 
8. On page 11, under Required Documents section, remove “Applicants 
requesting between $1 and $1,000,” and replace it with the following 
language: “Applicants requesting between $1 and $3,000.” 
9. On page 11, under Required Documents section, remove “Applicants 
requesting between $1,001 and $12,000,” and replace it with the following 
language: “Applicants requesting between $3,001 and $15,000.” 
10. On page 12, under Grant Dollar Limitations section, increase maximum 
grant award from $12,000 to $15,000. 
11. On page 14, under Prohibited Items List section, remove the following bullet 
point: “Entertainment, parties, and recognition dinners not designated as a 
GAIN event,” and add the following as a new bullet point: “Entertainment, 
parties, and recognition dinners, unless they include a crime prevention, 
safety, and/or quality of life improvement component, such as a GAIN 
event.”

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12. On page 14, under Prohibited Items List section, remove the following bullet 
point: “Food or beverages of any kind, including consumable prizes or 
incentives in the form of food or beverages;” 
13. On page 14, under Prohibited Items List section, add the following as a new 
bullet point: “Police Scanners” 
14. On page 16, under Restricted Items Chart section, remove “Laptops, 
computers, tablets, or notebooks ($1,000 per grant / $500 per item and no 
more than two items),” and replace it with the following: “Laptops, 
computers, tablets, or notebooks ($1,500 per grant year / $750 per item; no 
more than two items per grant year; limited to a purchase of two items total 
every three grant years)” 
15. On page 16, under Restricted Items Chart section, remove “Two-way 
Radios (per item),” and replace it with the following: “Two-way Radios, 
including accessories (per radio)” 
16. On page 16, under Restricted Items Chart section, remove “Police 
Scanners (per item)” 
17. On page 16, under Restricted Items Chart section, remove “Face Painter(s), 
Disc Jockey(s) or Balloon Artist(s) (each artist, per event)” and replace it 
with the following: “Entertainer/Entertainment group to include Face 
Painter(s), Disc Jockey(s) or Balloon Artist(s) (each artist / group, per 
event)” 
18. On page 16, under Restricted Items Chart section, add the following as a 
new restricted item: “Food or beverages of any kind; must be for the use of 
crime prevention, safety, quality of life, or Wake-Up! Clubs” 
19. On page 16, under Restricted Items Chart section, add the following as a 
new restricted item: “Generators (restricted to $750 per grant year)” 
20. On page 16, under Restricted Items Chart section, add the following as a 
new restricted item: “Bicycles ($500 per item; no more than two items per 
grant year)” 
21. On page 17, under Restricted Budget Categories for Youth-Related 
Programs section, remove the following: “Craft / Gardening Supplies.” 
22. On page 17, under Restricted Budget Categories for Youth-Related 
Programs section, remove “Sports Equipment and Supplies / Bicycles” and 
replace it with the following: “Sports Equipment and Supplies” 
23. On page 18, Other Restricted Items section, remove “Laptops, computers, 
tablets, or notebooks are restricted to a maximum of $1,000 per application; 
or a total of two items (in addition to $500 per item restriction)” and replace 
it with the following: “Laptops, computers, tablets, or notebooks are 
restricted to a maximum of 1,500 per application; (in addition to $750 per 
item restriction); no more than two items per grant year; limited to a 
purchase of two items total every three grant years.” 
24. On page 18, under Insurance Requirement section, add the following 
language: “(for Primary Applicant Group ONLY)”

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