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Thank you for your interest in a downtown park and with the City of Phoenix Parks and Recreation 
Department. Please complete the following and we will contact you within 5 business days. 
 
Park: 
Event Date(s):  
 
 
Load-In/Out Dates/Times: 
 
 
Contact Name: 
Organization: 
Phone Number: 
 
 
Email Address: 
 
 
Mailing Address:  
 
City: 
State: 
 Zip Code:  
 
EVENT DETAILS 
Event name: 
Specific park area requested: 
Will event be open to the public:   
 Yes 
 No 
Is this a ticketed event:   
 Yes 
 No 
Type of event:   
Estimated attendance: 
  
 
Will there be vending of any kind during the event (selling of tickets, food, beverages, items or donations):   
 Yes 
 No 
  Will there be alcohol:   
 Yes 
 No 
 
 
 
Will you be requesting off duty Phoenix Police Officers or Security? 
 Yes 
 No 
*After review of the application, the City of Phoenix reserves the right to require use of off-duty police officers at the expense of the organization. 
Notification: The applicant may be required to notify residents, businesses, places of worship and schools that are affected by 
parking issues and noise related to your event (85 decibel sound limit enforced from the park perimeter as measured on the “C” 
scale), depending on the venue and event attendance. The notification must be delivered within a minimum of a 1-mile radius 
and/or as determined by the Parks and Recreation Department. 
ADA: It is the responsibility of the event organizer to ensure the event site meets ADA accessibility requirements. Examples include; 
public sidewalks may not be blocked with tents, portable toilets or other structures; cables or electrical cords must not create an obstacle; 
ADA-accessible parking and portable toilets must be available.  
Insurance: For consideration to hold the event and use of City property, the applicant agrees to meet all City of Phoenix insurance 
requirements which shall include a minimum of $2 million general liability insurance and indemnity, defend and hold the City of 
Phoenix. If your event includes alcohol, liquor liability coverage must be included on your certificate of insurance.  
If you have any questions, please contact the Parks and Recreation Department at 602-262-6412. 
 
Please complete and email the application to: pks.events@phoenix.gov 
The application can also be submitted in person at: City of Phoenix Parks and Recreation Department      
2700 N. 15th Avenue, Phoenix, AZ 85007 
(Events with ticketed sales, liquor or vending require approval of the Parks and Recreation Board                                         
and may take up to 2 months for approval.)  
The City of Phoenix prohibits discrimination on the basis of race, color, religion, sex, national origin, marital status, sexual orientation, gender 
identity or expression, or disability in its services, programs and activities.

Your event date and location is available. Please complete this application.  
A deposit will be due within 10 business days after application approval. 
 
Event Name: 
 
Event Date(s)/Time: 
  
 
 
Load-In Date(s)/Time: 
Load-Out Date(s)/Time: 
Park Name: 
Specific park area being used: 
Contact’s Name: 
Organization: 
Cell Phone: 
Email: 
EVENT DETAILS 
Will event be open to the public:   
 Yes   
 No 
Is this a ticketed event:   
 Yes   
 No
Estimated attendance: 
Will media be invited to the event:    
 Yes   
 No 
If media is invited, please provide details: 
Will elected public officials be invited to the event:  
If yes, who: 
 Yes 
 No 
Will there be vending of any kind during the event or are donations being collected:   
 Yes 
 No 
  Will there be alcohol:   
 Yes 
 No 
If yes, did you apply for a special event liquor license (City & State)? 
 Yes  
 No 
  If this is a Margaret T. Hance Park event, have you applied for your Arizona Department of Transportation permit?      
 Yes 
 No 
 
 
Please check/answer the following: 
 Yes  
 No 
Bleacher 
Number / Sizes: 
 Yes  
 No 
Stage(s) 
Number / Sizes: 
 Yes  
 No 
Scaffolding/erected structures 
 
 Yes  
 No 
Generators/electrical equipment 
Number / Sizes: 
 Yes  
 No
Light towers 
Number / Sizes: 
 Yes  
 No 
Portable restrooms 
Number: 
 Yes  
 No 
Mechanical/carnival rides 
Number: 
 Yes  
 No 
Inflatable/moon jumps 
Number / Sizes: 
 Yes  
 No 
Temporary fencing 
 
 Yes  
 No 
Roll off bins/trash containers 
Number / Sizes: 
 Yes  
 No 
Signs/banner on site 
 
 Yes  
 No 
Craft/merchandise vendors 
Number: 
 Yes  
 No 
Food vendors must be self-contained 
Number 
 Yes  
 No 
Animals on site 
 
PAGE 1 OF 4 
New 10/18

COMPLETE INFORMATION –
PAGE 2  OF 4 
 
 
INFORMATION DUE 90 DAYS PRIOR TO EVENT DATE 
If this is a new event to the City of Phoenix, please list contact information of three people or organizations you have worked with in 
previous events: 
Name: 
Venue: 
Contact #: 
Name: 
Venue: 
Contact #: 
Name: 
Venue: 
Contact #: 
List all event components associated with your event, including, but not limited to: entertainment, portable restrooms, tent 
company, generators/electrical, fencing, barricades, sanitation, caterers, security (private and off-duty police), cleaning crews, radios, 
golf carts, stage/sound/lighting, alcohol vendor, set-up and tear-down crews, auctioneers, etc. Please answer the following: 
Services 
Name of Business 
Responsible Party 
Contact’s # 
Email 
Production Company 
 
 
 
 
Firework Company 
(Pyrotechnics permit 
required) 
 
 
 
 
Portable Restrooms 
 
 
 
 
Tents/Chairs/Tables 
 
 
 
 
Generated Power 
 
 
 
 
Traffic Barricades 
 
 
 
 
Sounds/Lighting 
(85 decibel limit enforced) 
 
 
 
 
Sanitation/Greywater 
 
 
 
 
Medical Services 
 
 
 
 
Beverage Provider 
 
 
 
 
Cleaning Crews 
 
 
 
 
Radios 
 
 
 
 
Fencing 
 
 
 
 
Stage 
 
 
 
 
Alcohol 
 
 
 
 
Security 
 
 
 
 
Golf Carts 
 
 
 
 
Inflatables 
 
 
 
 
Other

PAGE 3  OF 4 
 
 
EVENT MAINTENANCE AND SANITATION 
 
 
Are you hiring a professional cleaning company?  
 Yes 
If yes, provide the company’s name: 
 No 
 
Company’s Contact: 
Contact’s E-mail: 
Electrical/Water: Please describe your event plan for electricity and water accessibility: 
Greywater Plan: 
Cooking Oil Plan: 
What waste material plan will you use? 
 Recycling 
Compost    
 Trash 
It is the responsibility of the event organizer to ensure trash is collected during and after the event and removed from the site. Event 
organizer is responsible for all trash that may impact the surrounding area, adjacent streets, right-of-way, neighborhood 
homeowners’ property, schools, businesses and places of worship. 
 
PARKING PLAN 
Please describe your plan for parking, as downtown parks have limited parking (please contact staff for details): 
TIMELINE 
Please submit no less than four weeks out to include load-in and load-out (please contact staff for details): 
 
SITE MAPS 
Please submit no less than two weeks out a detailed site plan for approval (please contact staff for details): 
 
PUBLIC SAFETY AND SECURITY 
Please describe your plan for security: 
Day of Event On-site Contact: 
Cell Phone: 
 Have you applied for any/all safety permits including an outdoor assembly permits?     
 Yes 
 No 
Will you be requesting off-duty Phoenix Police officers? 
 Yes 
 No 
*After review of the application, the City of Phoenix reserves the right to require use of off-duty police officers at the expense of the organization. 
Please describe your plan for medical assistance/response: 
Will emergency vehicles be on-site? 
 Yes 
 No 
 
Please describe your water consumption plan for attendees during the event:

PAGE 4  OF 4 
 
 
ACCESSIBILITY 
 
NEIGHBORHOOD NOTIFICATION 
 
 
INSURANCE INFORMATION 
APPLICATION PROCESSING 
 
FOR OFFICIAL USE ONLY 
Application Received By: 
Date: 
Event Approved By: 
Date: 
 
The applicant of an event with an expected attendance of 3,000 plus is required to notify residents, businesses, places of worship 
and schools that are affected by parking issues and noise related to your event. The notification must be delivered within a 
minimum of a 1-mile radius and/or as determined by the Parks and Recreation Department. Once approved, the notice must then 
be mailed or hand delivered to designated impacted areas at least two weeks prior to your event (or sooner per the potential 
impact of the event on the community). Information on the notice should include, but not be limited to: the name of the event, 
date(s), time(s), location, type activity and telephone number of where the public can contact your organization for concerns or 
issues. Failure to comply with notification requirement can result in the cancellation, postponement or other significant 
restrictions to your event or future events. Verification of neighborhood notification is required. 
 
Initials 
For consideration to hold the event and use of City property, the applicant agrees to meet all City of Phoenix insurance 
requirements, which shall include a minimum of $2 million general liability insurance and indemnity, defend and hold the City 
of Phoenix harmless as set forth in the Insurance Specifications and Indemnification Guidelines (attached). Additional insurance 
requirements will be provided to event organizers. If your event includes alcohol, liquor liability coverage must be included on 
your certificate of insurance. If your event includes automobiles on park property (excluding parking lots), automobile liability 
insurance must be included. Certificates of insurance are due NO LATER than 30 DAYS prior to the first day of rental period. 
Failure to comply with insurance requirements will result in the forfeiture of the use of City property for the event and for 
future events. 
 
Initials 
Please send the completed application via email to pks.events@phoenix.gov; or mail/in person to  
City of Phoenix Parks and Recreation Department, 2700 N. 15th Avenue, Phoenix, AZ 85007 
 
*Events with ticketed sales, liquor or vending require approval of the Parks and Recreation Board and may take up to two months 
for approval. If you have any questions, please contact the Parks and Recreation Department at 602-262-6412. 
 
The City of Phoenix prohibits discrimination on the basis of race, color, religion, sex, national origin, marital status, sexual orientation, gender 
identity or expression, or disability in its services, programs and activities. 
It is the responsibility of the event organizer to ensure the event site meets ADA accessibility requirements. Examples include; public 
sidewalks may not be blocked with tents, portable toilets or other structures; cables or electrical cords must not create an obstacle; ADA-
accessible parking and portable toilets must be available. Vendors should be prepared to meet any accessibility 
accommodations. 
Will the event have a designated accessible viewing area:  
 Yes   
 No