Attachment A - May 18, 2022 Transportation, Infrastructure and Planning Subcommittee Meeting: Draft Minutes

Phoenix City Council 
Transportation, Infrastructure, and Planning Subcommittee 
Summary Minutes 
Wednesday, May 18, 2022 
City Council Chambers 
200 W. Jefferson St. 
Phoenix, Ariz. 
Subcommittee Members Present                    Subcommittee Members Absent 
Councilwoman Debra Stark, Chair 
         
Vice Mayor Laura Pastor*  
Councilwoman Betty Guardado  
Councilwoman Ann O’Brien  
 
*Vice Mayor Pastor joined the meeting during Item 6.  
 
CALL TO ORDER 
Chairwoman Stark called the Transportation, Infrastructure, and Planning 
Subcommittee to order at 10:05 a.m. with Councilwomen Guardado and O’Brien 
present.  
CALL TO THE PUBLIC 
No members of the public requested to speak for this item.  
MINUTES OF MEETINGS 
1. Minutes of the Transportation, Infrastructure, and Planning Subcommittee 
Meeting 
Councilwoman Guardado made a motion to approve the minutes of April 20, 2022, 
Transportation, Infrastructure, and Planning Subcommittee meeting. 
Councilwoman O’Brien seconded the motion which passed unanimously, 3-0. 
CONSENT ACTION (ITEMS 2)  
2. Lake Pleasant Water Treatment Plant Operations 
Councilwoman Guardado made a motion to approve Consent Action Item 2. 
Councilwoman O’Brien seconded the motion, which passed unanimously 3-0.  
INFORMATION ONLY (ITEMS 3-5)  
3. Metro, Regional Public Transportation Authority and Maricopa Association of 
Governments Meetings  
Information only. No Councilmember requested additional information.

4. Citizens Transportation Commission Meetings 
Information only. No Councilmember requested additional information. 
5. Freeway Program Update  
Information only. No Councilmember requested additional information. 
DISCUSSION AND POSSIBLE ACTION (ITEM 6-9)  
6. Air National Guard Lease  
Aviation Director Chad Makovsky introduced Colonel Jessica Hastings and highlighted 
her numerous achievements in the Air National Guard. Mr. Makovsky provided a 
background of the Arizona Air National Guard (ANG) base, and its need for expansion 
at Phoenix Sky Harbor International Airport (Sky Harbor). He explained that the future 
refueling tanker aircraft, KC-46 Pegasus, would be taller wider, and longer than its 
predecessor the KC-135 Stratotanker. In addition, Mr. Makovsky discussed the ANG’s 
two requests of the City which consisted of a ten-year lease extension and signing a 
letter of intent. Mr. Makovsky stated the City entered into an exchange agreement with 
the ANG in 1997 which allowed the ANG base to expand to its current 60-acre footprint. 
He also noted the lease terminates on June 30, 2048 and has a stipulation clause 
should the base no longer be utilized for aeronautical missions the ANG will terminate 
its lease. Mr. Makovsky discussed the various components necessary for the ANG base 
expansion. Mr. Makovsky requested the Subcommittee recommend City Council 
approval to amend Ground Lease 1899 with the Arizona ANG.  
Vice Mayor Pastor joined during the staff presentation at 10:14 a.m.  
Colonel Hastings thanked the Subcommittee for their time and was open to answering 
any questions they may have.  
Councilwoman O’Brien asked how future development around the Sky Harbor could 
impact this mission and increase usage of the airport.  
Colonel Hastings stated by having the new KC-46 Pegasus will solidify their mission 
and national security for gas in the Southwest region for stateside and global missions. 
Colonel Hastings mentioned that the ANG currently employs around 900 people, and 
they expect that number to grow significantly with the expansion.  
Chairwoman Stark thanked Colonel Hastings for their time and patience.  
Councilwoman O’Brien motioned to approve the staff recommendation for Item 6. 
Councilwoman Guardado seconded the motion, which passed unanimously 4-0.

7. Air Service Consulting Contract Award 
Aviation Director Chad Makovsky, Assistant Aviation Director Sarah Demory, and 
Deputy Aviation Director Michael Hughes presented on Item 7.  
Ms. Demory stated having strong air service provides the community an economic 
benefit along with, bringing visitors, businesses, and investments into the City. 
Ms. Demory noted that Sky Harbor’s current service has a daily average of 512 
departures to 134 nonstop destinations and she announced a nonstop international 
service to Frankfurt. In addition, Ms. Demory explained the services that air service 
consultants provide and how integral they are to operations. She discussed recent 
program successes which included Phoenix leading the way in domestic passenger 
recovery during the pandemic and increased service to Hawaii and Mexico.  
Mr. Hughes stated the air service consulting solicitation was issued on Dec. 13, 2021, 
and proposals were received on Jan. 25, 2022. He discussed the solicitation objectives 
that were provided to the firms and the evaluation criteria used during the selection 
process of an air service consultant. In addition, he stated the panel recommendation 
awardee was Arthur D. Little, LLC and the contract terms would be for five years and 
not exceed $1.875 million. Mr. Hughes requested the Subcommittee recommend to 
City Council approval of authorization to enter into a contract with Arthur D. Little, LLC 
for Air Service Consulting.  
Councilwoman O’Brien motioned to approve staff recommendations for Item 7. 
Councilwoman Guardado seconded the motion, which passed unanimously 4-0.  
8. Consideration of Citizen Petition Related to Production of Documents  
Communications Director Dan Wilson gave a staff presentation in response to citizen 
petitions submitted by Benjamin Lewis and Karen Olson. Mr. Wilson discussed the 
petitions which asked the City to produce documents relating to the Police Department’s 
response to the 2020 protest. He stated the content of the petition submitted was 
determined to be a request for public records and currently the Communications Office 
is in contact with multiple departments to fulfill the request. In addition, Mr. Wilson 
stated staff will contact the requestor once the records are ready in accordance with 
Arizona Public Records Law.  
Chairwoman Stark opened the floor to public comment.  
Benjamin Lewis discussed his petition and highlighted a portion of it that asked for a 
comprehensive report on the spending of Police resources for the 2020 protest. 
Mr. Lewis provided his opinion on what he believes the duties of elected officials are.  
Karen Olson thanked Mr. Lewis for his comments and implored the subcommittee to 
move this item to the full council to ensure the City produces a report on the cost of the

2020 protest to the Police Department. In addition, Ms. Olson shared her opinions on 
the actions of the Police Department during the 2020 protest.  
Anesia Groves discussed the need for transparency and accountability and asked the 
Subcommittee to move this item to the formal agenda for the full Council to discuss.  
Patricia Pagliuca asked the Subcommittee to move these items to the Formal agenda 
for the full Council to discuss. 
Vice Mayor Pastor asked what the next steps would be if a vote were to take place.  
Mr. Wilson stated that no matter the decision was taken by the Subcommittee his office 
will produce these records and these documents will be provided as public records 
requests.  
Assistant City Attorney David Benton stated if the Subcommittee were to vote on the 
item it would refer it to staff and staff is already handling the petition as a public records 
request.  
Deputy City Manager Mario Paniagua added that no action is necessary by the 
subcommittee as the public records request is moving forward.  
Councilwoman O’Brien asked if the Subcommittee were to take action would this move 
to the City Council agenda.  
Mr. Paniagua stated the subcommittee could vote to refer this item to the City Council 
for further discussion. He reiterated that no action is necessary for the request to be 
responded to as a public records request.  
Councilwoman O’Brien asked approximately how long our public records request take 
to process and how they are released. 
Mr. Wilson stated that depends on the complexity of the request, the number of 
elements, and the custodian of record and their processes. In addition, he mentioned 
staff releases components of record requests as they are ready, so requestors do not 
have to wait for the full request to be fulfilled to get the records that are available.  
Vice Mayor Pastor asked how quickly the requested documents can get to the citizens.   
Mr. Wilson introduced Jessica Rothschild who oversees Police public records and 
Public Records Coordinator Kristen Merser.  
Ms. Rothschild stated she could not give a definite answer as to when these records 
would be available due to the high volume of requests currently.  
Vice Mayor Pastor asked if Subcommittee were to vote on it and put a timeline on it 
would it be processed faster.

Ms. Rothschild stated it all depends on the custodians of records and the complexity of 
the request. In addition, she noted that there are various custodians connected to these 
petitions.  
Vice Mayor Pastor asked what a standard turnaround time for a requestor is. In 
addition, she mentioned that the subcommittee should look at the City Ordinance and 
define our public records requests and how quickly they need to be turned around. 
Vice Mayor Pastor also noted her concerns about the turnaround times for these 
records requests. 
Mr. Wilson stated 85 percent of public records requests are fulfilled within five days and 
noted that most of those are planning readily available records. In addition,   
Councilwoman O’Brien stated she would like for the Subcommittee to look at the City 
Ordinances to clarify her concerns about setting a precedent that allows citizen petitions 
to put a public records request at the front of the line over others. 
Chairwoman Stark echoed the comments of Councilwoman O’Brien.  
9. Consideration of Citizen Petition Related to Production of Documents 
Items 8 and 9 were heard together.  
 
CALL TO THE PUBLIC  
No members of the public requested to speak for this item. 
 
FUTURE AGENDA ITEMS 
Vice Mayor Pastor would like to discuss citizen petitions and the process that 
accompanies it.  
 
ADJOURNMENT 
Chairwoman Stark adjourned the meeting at 10:50 a.m. 
 
Respectfully submitted, 
 
Grant Harrison  
Management Intern