Attachments A and B 2023-24 Trial Budget Supplementals.pdf
Extracted text (via pymupdf)
28843 characters
Department/Program 2023-24 Total Labor 1. Current employee contracts expire at the end of the current fiscal year. Management has been negotiating with each bargaining unit and has proposed allocating approximately 85 percent of the available surplus for employee compensation. Exact details of the compensation packages will be determined in the negotiations process. Included in this amount is $20 million to be set-aside for future employee compensation increases. $113,641,000 Total Employee Compensation $113,641,000 City Manager's Office 1. Administration of Policies and Objectives Set by Mayor and Council; Oversight of Departments $0 Convert a Special Projects Administrator and a Management Assistant II position from temporary to ongoing status. These positions oversee the citywide American Rescue Plan Act (ARPA) grant funding program; prepare reports, presentations and briefings for the City Council and its subcommittees; provide management support, conduct research and assist the City Manager in implementing citywide processes and policies. 2.0 2. Office of Heat Response and Mitigation $0 Convert a Project Manager and two Project Management Assistant positions in the Office of Heat Response and Mitigation from temporary to ongoing status. These positions help the City Manager complete annual evaluations of the City’s heat response programs and services, analyze public health records and other data sources to measure community impacts of heat, manage the City’s Shade Structure Project and Residential Tree Equity Project in collaboration with other City departments and external partners, collaborate with internal and external partners to pursue outside funding opportunities, participate in regional planning efforts and work groups, manage outreach programs, as well as develop and conduct training programs. 3.0 EMPLOYEE COMPENSATION SUPPLEMENTALS BY DEPARTMENT ATTACHMENT A 2023-24 PROPOSED SUPPLEMENTALS GENERAL FUND View the Inventory of Programs published online for program details. Department/Program 2023-24 Total 3. Administration of Policies and Objectives Set by Mayor and Council; Oversight of Departments $0 Convert an Assistant to the City Manager and a Management Assistant II position from temporary to ongoing status. The Assistant to the City Manager serves as the City’s Chief Innovation Officer, managing large-scale innovation projects that help fulfill the City’s priorities and goals. The Management Assistant II position helps with program implementation, leads prototyping and testing processes, develops metrics and collects data to measure the impact of innovation, and updates the City Manager’s Performance Dashboard. 2.0 Total City Manager's Office $0 7.0 Communications Office 1. Media Relations and Strategic Communications $0 Convert a temporary Senior Public Information Officer position to ongoing status. This position will continue to serve as media liaison for the Office of Homeless Solutions and respond to media and resident inquiries on other important citywide issues. 1.0 Total Communications Office $0 1.0 Community and Economic Development 1. Business Retention and Expansion $0 Convert a Special Projects Administrator position from temporary to ongoing status. This position was established to help coordinate and direct the department's ARPA funded programs and has evolved to oversee all the department's various grant programs. The position identifies, evaluates and reports on grant opportunities that help the City fulfill its goals, submits grant applications for City Council approved initiatives, manages contracts with grant- related service providers, collects fiscal and performance data and produces reports for the grantor, City Manager, City Council and other stakeholders. 1.0 Total Community and Economic Development $0 1.0 Department/Program 2023-24 Total Environmental Programs 1. Food Systems $0 Convert a temporary Project Manager position to ongoing status. This position will continue to support the implementation of Phoenix Food Systems programs as part of the Council-approved Phoenix Food Action Plan. 1.0 Total Environmental Programs $0 1.0 Equal Opportunity 1. Equal Employment Opportunity and Americans with Disabilities Act (ADA) Compliance Programs $0 Convert a temporary Equal Opportunity Programs Assistant position and two temporary Equal Opportunity Specialist positions to ongoing status. These positions help ensure timely and complete responses to both internal and external employment discrimination cases, which have increased in number and complexity in recent years. 3.0 Total Equal Opportunity $0 3.0 Finance 1. Financial Accounting and Reporting $0 Convert a temporary Special Projects Administrator in the Finance Administration division to ongoing status. The position will manage complex administrative and accounting responsibilities for Community Facilities Districts (CFD) and Development Agreements. Changes in Legislation now require the City to review, analyze and provide feedback for any proposed CFDs. 1.0 2. Goods & General Services Procurement and Contract Management $0 Convert a temporary Supplies Clerk III*U7 and Deputy Finance Director in the Procurement Division to ongoing status. The Supplies Clerk III*U7 position supports the personal protective equipment (PPE) warehouse. The Deputy Finance Director position is responsible for citywide procurement including oversite of all procurement solicitations and evaluations; compliance enforcement of procurement Administrative Regulation, City code and standard operating procedures; development and monitoring of citywide contracts including City Council authorizations and amendments; and staff liaison for the Procurement Governance team. 2.0 Department/Program 2023-24 Total 3. Acquisition, Relocation and Title $0 Convert a temporary Assistant Real Estate Administrator in the Real Estate division to ongoing status. The position supports an increased workload related to title services, management of title consultants, review and quality control of title reports, in-depth title research, and oversight of staff preparing conveyance instruments and legal descriptions. 1.0 Total Finance $0 4.0 Fire 1. Homeland Security $0 Convert a temporary Fire Battalion Chief*Deputy position to ongoing status. This position supports the Water Services Department (WSD) with water security needs and will continue to be paid for by WSD. 1.0 2. Administration $0 Convert four temporary positions to ongoing status including a Fire Battalion Chief*Division, Fire Captain*40hr, Fire Engineer*40hr, and Safety Analyst II. These positions were created for a temporary Safety Unit program in January 2021 that has been successful in addressing prevention strategies and safety issues to minimize workplace injuries thus reducing industrial claims. 4.0 3. Fire Emergency Medical Services and Hazardous Incident Response $2,021,000 Add funding for twenty-four sworn positions (four Fire Captains, four Fire Engineers, and sixteen Firefighters) to provide dedicated staffing for the new Fire Station 74, located at 19th Avenue and Chandler Boulevard. The Fire Department intends to hire personnel to staff this fire station beginning January 2024. The full- year ongoing cost will be $3,796,000. 24.0 4. Fire Emergency Medical Services and Hazardous Incident Response $1,355,000 Add funding for seven new sworn positions (Firefighters) and one new vehicle (ambulance) to provide dedicated staffing and apparatus for one new Rescue unit. These positions and equipment will significantly improve service delivery citywide. The full-year ongoing cost, excluding initial vehicle purchases, will be $1,049,000. 7.0 Department/Program 2023-24 Total 5. Administration $71,000 Add funding for a new Human Resources Aide position to support the processing of payroll and leave transactions for the Fire Department. This addition will reduce the number of transactions per employee to reduce human errors in the payroll process and ensure that employees are paid correctly. The full year ongoing cost, excluding initial equipment purchases, will be $69,000. 1.0 Total Fire $3,447,000 37.0 Human Resources 1. Various $0 Convert 15 temporary positions to ongoing status including one Administrative Assistant II, one Deputy Human Resources Director, four Human Resources Aides, one Human Resources Analyst, five Human Resources Officers, one Human Resources Supervisor, and two Senior Human Resources Analysts. These positions oversee and/or support day-to-day business operations and provide employee customer service in the Benefits, Employee Relations, Talent Acquisition, Class and Compensation, and Organizational Support and Leave Programs divisions. 15.0 Total Human Resources $0 15.0 Human Services 1. Client Services $500,000 Add funding to compensate for the loss of Low Income Home Energy Assistance Program (LIHEAP) funding from the Arizona Department of Economic Security (DES). Administrative changes in the DES funding process have resulted in a loss of revenue to the City's program. The anticipated reduction will negatively impact the City's ability to adequately staff the LIHEAP program, resulting in reduced levels of service to residents qualifying for home energy assistance. This addition helps ensure continued service. 0.0 2. Victim Advocacy Services $450,000 Add funding to offset expiring Victims of Crime Act (VOCA) grant funding. These funds will enhance the department's ability to provide domestic violence and sexual assault referrals, reducing caseloads, preventing case backlogs, and maintaining adequate response times. 0.0 Department/Program 2023-24 Total 3. Homeless Outreach Services $600,000 Add funding to expand the department's Behavioral Health Engagement Teams (BET) contract. BET teams provide outreach to specific and targeted areas of the city that are experiencing high instances of substance abuse and behavioral health issues, which may contribute to people experiencing homelessness. 0.0 4. Homeless Community Engagement $600,000 Add funding to expand the department's PHX CARES Outreach Teams contract. The expansion will dedicate teams to hot spots throughout the city where there are high concentrations of encampments. The teams will provide outreach from 5 a.m. to 11 p.m., seven days per week, with the goal of reducing people experiencing homelessness. 0.0 5. Homeless Emergency Services $5,200,000 Add funding needed to continue emergency services for shelter operations throughout the city serving individuals experiencing unsheltered homelessness. The City is developing a new shelter that will house up to 280 individuals per night at 3000 S. 22nd Ave, which will be operated by a nonprofit shelter and wrap around service provider. Additionally, the City and Maricopa County are co- funding Community Bridges Inc.’s (CBI) acquisition of a hotel to be converted into an emergency shelter called Rio Fresco Healing Center. Although the acquisition is not finalized, the rooms at the hotel are currently being rented by CBI, serving 140 individuals per night at that location. Together the two shelters supported with this funding will serve up to 420 individuals per night and approximately 1,260 individuals per year. While operational funding for both locations is being sought through additional federal, state, county, and private sources, this funding will facilitate operations through June 2024. 0.0 Total Human Services $7,350,000 0.0 Information Technology Services 1. Administration $0 Convert a Senior Human Resources Analyst and Admin Assistant I from temporary to ongoing status. These positions are responsible for recruiting efforts to address the large number of Information Technology vacancies due to the extremely competitive job market. 2.0 Total Information Technology Services $0 2.0 Department/Program 2023-24 Total Law 1. Criminal Division - Victim Services Unit $344,000 Fund five Federal Victim of Crime Act Assistance (VOCA) Fund grant positions with General Funds. Grantees were informed funding will be reduced by 50-60% beginning fiscal year 2023-24. These positions provide services to victims and assistance to comply with mandated victims' rights. The full-year ongoing cost will be $447,000. 5.0 2. Civil Division $0 Add four Management Assistant II and two Assistant City Attorney IV positions. Convert from temporary to ongoing status a Chief Assistant City Attorney, an Assistant Chief Counsel, a Management Assistant II, and a Special Projects Administrator. These positions are needed to facilitate and coordinate immediate and ongoing needs related to the Department of Justice investigation of the Phoenix Police Department. The cost of these positions will be offset with salary savings within the Police Department budget. 10.0 3. Civil Division $0 Convert a temporary Assistant Chief Counsel position to ongoing status. This position provides critical support to various departments and is responsible for rendering oral and written legal opinions. 1.0 4. Civil Division $0 Convert temporary Chief Counsel position to ongoing status. This position will draft revisions of the City Charter, assist with the Council agenda process, and provide assistance to City management in the development of policies and procedures. 1.0 5. Civil Division $0 Convert temporary Assistant City Attorney IV position to ongoing status. This position provides legal services to City Council and management, specifically for the Aviation Department and Sky Harbor International Airport. This position is funded by the Aviation Department. 1.0 Total Law $344,000 18.0 Library 1. Security $131,000 Convert two temporary Municipal Security Guard positions to ongoing status. These positions will provide ongoing security support to library patrons and ensure continuity of security coverage during all operating hours. 2.0 Department/Program 2023-24 Total 2. Administration $0 Convert a temporary Senior Human Resources Analyst position to ongoing status. The Library Department has over 450 staff members across 17 library branches. This position will support Library hiring, onboarding, and training of employees and facilitate effective employee relations. 1.0 Total Library $131,000 3.0 Neighborhood Services 1. Targeted Neighborhood Revitalization Programs $352,000 Increase funding for the Gated Alley Program. In 2022-23, 45 gated alley segments are scheduled to be initiated, which will expend all current program funding. By increasing program funding, an additional 32 gated alley segments already approved will be able to be initiated. The ongoing funding will provide for approximately 77 gated alley segments per fiscal year. 0.0 2. Code Compliance Program $219,000 Convert two grant-funded Neighborhood Inspector I positions to the General Fund. In 2009, ten positions were moved to Community Development Block Grant funding. Eight of these positions have already been restored to the General Fund. This transition will allow more grant-funded opportunities to low and moderate- income residents. 2.0 3. Code Compliance Program $0 Convert a temporary Neighborhood Preservation Inspector II position to ongoing status. This position supports and facilitates the efforts of the 27th Avenue Corridor and Community Safety and Crime Prevention Plan, the Hatcher Road Community Safety Plan, the Public Safety Partnership, and the 19th Avenue Community Safety Plan. 1.0 4. Blight Reduction Program $0 Convert a temporary Trades Helper*U2 position to ongoing status. This position supports the Graffiti Buster program, focusing on graffiti adjacent to the original light rail route, and is partially funded by the Public Transit Department. 1.0 Total Neighborhood Services $571,000 4.0 Department/Program 2023-24 Total Office of Arts and Culture 1. Public Art Program $0 Add a Project Manager position to help manage and coordinate the City’s nationally-recognized public art program. This position will coordinate the implementation and completion of Capital Improvement Program (CIP) percent- for-art public art projects, as well as providing technical and program support for other public art projects. The cost of this position will be offset by charging Capital Improvement Projects. 1.0 2. Community Investment and Engagement Program $125,000 Increase funding for the Community Arts Grants Program to enhance efforts towards greater equity of funds to arts organizations, including providing support to renters at City cultural venues to help offset performance and production costs. 0.0 Total Office of Arts and Culture $125,000 1.0 Parks and Recreation 1. Park Rangers-Community and Neighborhood Parks $1,537,000 Add funding for one Park Manager, two Park Ranger III, and 12 Park Ranger II positions to create an overnight shift of two Urban Park Ranger Teams. By creating these two teams, Park Ranger coverage will be available 24 hours per day, seven days per week throughout the 186 parks within the City's 500 plus square miles. The full-year ongoing cost, excluding initial vehicle purchase costs, will be $1,344,000. 15.0 2. Specialized Maintenance-Skilled Trades $394,000 Add funding for an additional Forestry crew consisting of one Parks Foreman, two Urban Forestry Technician, and two Equipment Operator II positions. The Forestry section provides citywide tree planting, tree maintenance activity, technical support, and 24/7 emergency response. Additional staff are needed for irrigation system installation, maintenance and operation of controllers, tree planting, staking, and pruning. These activities will support the Tree and Shade Master Plan, an important component of the City's Climate Action Plan. The full- year ongoing cost, excluding initial vehicle purchases, will be $353,999. 5.0 3. General Recreation $101,000 Add funding for a Volunteer Coordinator position. This position would serve as a single point of contact to brand and promote a Parks volunteer program supporting urban flatland parks citywide. The department receives a large number of volunteer requests from the public. This position would receive those requests, plan, develop, and implement volunteers, and conduct fundraising and/or community service programs. 1.0 Department/Program 2023-24 Total 4. Administration $0 Convert a temporary Senior Human Resources Analyst position to ongoing status. The Parks Department has over 1,000 authorized full-time and part-time positions, supported by nine Human Resources staff. This position will help to support vital HR processes including leave slips, hiring, promotions, salary increases, reallocations, investigations, and recruitment. 1.0 Total Parks and Recreation $2,032,000 22.0 Police 1. Various $0 Add funding for 20 Civilian Investigator positions and related equipment to support the department's ongoing civilianization efforts. These positions perform select investigative functions and enhance investigative capacity, provide staffing flexibility, and allow the department to use sworn staff where they are most needed. The full-year ongoing cost will be $1,917,000; however, the cost for 2023- 24 will be absorbed utilizing savings from vacant sworn positions. 20.0 2. Various $0 Add funding for three Police Research Analyst positions and three Criminal Intelligence Analyst positions and related equipment to the Investigations and Patrol Divisions and the Compliance and Oversight Bureau as part of the department's ongoing civilianization efforts. These positions will provide key analytics and research work to support a variety of department efforts, including work with the Office of Accountability and Transparency and the Professional Standards Bureau addressing community concerns. The full-year ongoing cost will be $575,000; however, the cost for 2023-24 will be absorbed utilizing savings from vacant sworn positions. 6.0 3. Training Bureau - Training, ALEA & AZPOST $0 Add funding for four Civilian Curriculum and Training Coordinator positions working as Law Enforcement Training Specialists in the Training Bureau. These positions are needed to enhance training capacity, benefitting both new recruits and existing sworn staff. The full-year ongoing cost will be $384,000; however, the cost for 2023-24 will be absorbed utilizing savings from vacant sworn positions. 4.0 Department/Program 2023-24 Total 4. Laboratory Bureau - Crime Scene Response/Crime Suppression $0 Add funding for five Crime Scene Specialist II positions, vehicles, and related equipment in the Laboratory Services Bureau. These positions play a pivotal role in the investigative process and processing of crime scenes. Due to increased work volume, additional positions are needed to keep pace with national standards and best practices. The full-year ongoing cost will be $381,000; however, the cost for 2023-24 will be absorbed utilizing savings from vacant sworn positions. 5.0 5. Various $0 Add funding for 10 Police Assistant positions, vehicles, and related equipment to the Patrol Division and Logistical Resources Bureau. The Police Department recently partnered with Arizona State University in a collaborative assessment of calls for service, resulting in the identification of four call types that could best be performed by Police Assistants. Among other tasks, these positions will ensure the integrity of chain of custody and preservation of property. The full-year ongoing cost will be $680,000; however, the cost for 2023-24 will be absorbed utilizing savings from vacant sworn positions. 10.0 6. Laboratory Bureau - Lab Services $0 Convert two temporary grant-funded Forensic Scientist II and two temporary grant- funded Forensic Scientist III positions to ongoing status in the General Fund. Two of these positions are assigned to the Evidence Screening Section that are responsible for the development and preservation of friction ridge detail and biological materials from crime scene items. The other two positions are assigned to the DNA Section and are responsible for DNA analysis of crime scene samples. 4.0 7. Employment Services Bureau - Hire/Recruitment/Off-Duty Work Program/Controlled Substance $0 Convert a temporary Senior Public Information Officer (SPIO) and a Public Information Officer (PIO) working as Marketing Recruitment Specialists to ongoing status. The SPIO will manage vendor contacts that outline digital and traditional media services, including purchasing advertising space as TV/streaming commercials, billboards, internet banner ads, and other forms of media. The PIO will report to the SPIO to assist with the marketing campaign for Police recruitment, with both positions working with Police Academy staff, the Public Affairs Bureau, the Communications Office, and Human Resources to develop advertising campaign recommendations. 2.0 Total Police $0 51.0 Department/Program 2023-24 Total Public Works 1. Administration $0 Convert one Information Technology Project Manager position from temporary to ongoing status to continue implementing and overseeing the citywide Security Access Control system. 1.0 Total Public Works $0 1.0 TOTAL PROPOSED DEPARTMENT SUPPLEMENTALS $14,000,000 171.0 Community Input 1. Set-aside for possible changes or additions to the proposed budget recommended by the community. $1,000,000 Total Community Input $1,000,000 Contingency Fund 1. Increase the contingency, or "Rainy Day" fund to account for ongoing new spending initiatives proposed in the 2023-24 budget. $4,889,000 Total Contingency Fund $4,889,000 TOTAL PROPOSED GENERAL FUND ADDITIONS $133,530,000 171.0 Department/Program 2023-24 Total Aviation 1. Terminal Safety, Security & Communication Center $167,000 Add two Airport Access Agent positions to provide security badging services to an active badge population of 19,000. These additional positions will reduce wait times and increase the number of available appointments. They will also assist in meeting regulatory requirements of security functions such as background checks, security training, and badging services. The full-year ongoing cost, excluding one-time equipment purchases, will be $122,000. 2.0 2. Terminal Safety, Security & Communication Center $750,000 Increase the Airport Police Bureau fleet by adding 10 new vehicles. Due to the growth in passenger traffic, geographic footprint and the Sky Train expansion, the Police Bureau is gaining 12 additional officer positions. This increase to the fleet will help support daily operations. 0.0 Total Aviation $917,000 2.0 Housing 1. Community Partnerships $0 Convert a temporary Project Manager position to ongoing status. This position coordinates compliance and monitoring activities for Affordable Housing Development Projects and the U.S. Department of Housing and Urban Development's HOME Investment Partnership Program. 1.0 Total Housing $0 1.0 ATTACHMENT B 2023-24 PROPOSED SUPPLEMENTALS NON-GENERAL FUND View the Inventory of Programs published online for program details. Department/Program 2023-24 Total Library 1. Children and Teen Services $0 Convert 1.8 full-time equivalent temporary part-time Library Assistant positions to ongoing status. These positions are funded by Arizona State Library grants and provide literacy outreach to schools and community centers, distribute books to children in need, build Library partnerships at community events, and provide workforce training for job seekers. 1.8 Total Library $0 1.8 Planning and Development 1. Administration $335,000 Add funding for a Planning and Development Team Leader position, Plan Review Coordinator position, and a Senior Business Systems Analyst position to support the SHAPE PHX technology replacement project and ensure continuity of IT support services. The project will replace numerous highly-customized legacy systems with a new application that supports planning, zoning, historic preservation, and plan review and permitting. The Team Leader position will supervise Business Leads, oversee involvement of subject matter experts, and ensure turnaround times and customer service levels are maintained. The Plan Review Coordinator position will support the largest project release which includes civil and commercial plan review and permitting and serve as the liaison between the team and the vendor. The Senior Business Systems Analyst position will respond to customer requests from residents, the development community, and staff. The full-year ongoing cost, excluding initial computer and office supply purchases, will be $324,000. 3.0 2. Administration $83,000 Add funding for a Chief Engineering Technician position for the Electronic Plan Review administrative team. This position will facilitate plan review submittals and processing. This will allow staff to manage turnaround times and support the demand of high-profile projects without adversely impacting other teams. The full- year ongoing cost, excluding initial computer and office supply purchases, will be $79,000. 1.0 3. Administration $71,000 Add funding for a Human Resources Aide position to reduce turnaround times for HR transactions and processing. The full-year ongoing cost, excluding initial computer and office supply purchases, will be $67,000. 1.0 Total Planning and Development $489,000 5.0 Department/Program 2023-24 Total Public Transit 1. Federal Grants Administration & Oversight (Designated Recipient Role) $0 Convert one temporary Management Assistant I position to ongoing status. This position works with Federal Transit Administration (FTA) grant programs by supporting the needs of nonprofit subrecipients, coordinating new vehicle procurements and orders, tracking subrecipient reporting, reviewing grant applications, and ensuring program compliance. This position also coordinates Federal grant pass-through agreements for the department and assists with overseeing revenue contracts and a fare media program. 1.0 Total Public Transit $0 1.0 Regional Wireless Cooperative 1. Regional Wireless Cooperative $51,000 Add a part-time Accountant I position to support the administrative and accounting responsibility of the VHF (Conventional) Radio Network. This position will assist in the following areas: accounts receivable, accounts payable, audit, budgeting, projections, member inquiries, research, and special projects specifically related to the VHF system. This position was approved by the RWC Board of Directors on December 1, 2022. 1.0 Total Regional Wireless Cooperative $51,000 1.0 TOTAL PROPOSED NON-GENERAL FUND ADDITIONS $1,457,000 11.8