MCSO 911-FY27 FUNDING AGREEMENT FOR BOS.PDF

ARIZONA DEPARTMENT OF ADMINISTRATION 
ARIZONA 9-1-1 PROGRAM 
FUNDING ASSISTANCE AGREEMENT 
Agreement Identification: ADOA-AZ911-27-24 
Funding Type: State 9-1-1 Program Funding Assistance Agreement 
Effective Date: 7/1/2026 
Expiration Date: 6/30/2027 
This Funding Assistance Agreement ("Agreement") is entered into by and between the State of 
Arizona, acting through the Arizona Department of Administration (ADOA), Arizona 9-1-1 Program 
("ADOA" or "State"), and the Maricopa County Sheriff’s Office ("Recipient"). 
AUTHORIZATION 
1.
A.R.S § 41-704 authorizes the Arizona Department of Administration to administer the
emergency telecommunication services revolving fund in accordance with A.R.S. 11-951; 11-952
and 41-101.01.
BACKGROUND 
2.
The Arizona 9-1-1 Funding Assistance Program is designed to assist Public Safety Answering
Points (PSAPs), in collaboration with regional and local jurisdictions, to perform activities related
to the implementation and operation of their respective 911 emergency telecommunication
system.
PURPOSE OF THE AGREEMENT 
3.
Distribution of funding per A.R.S § 41-704, which establishes the administration of the emergency
telecommunication services revolving fund.
TERM OF AGREEMENT 
4.
Limited to one (1) State fiscal year beginning July 1, 2026, and ending on June 30, 2027. A new
agreement must be executed each fiscal year. Funding is subject to legislative appropriation and
availability.
SCOPE OF SERVICES / ELIGIBLE USES OF FUNDS 
5.
Eligible funding assistance reimbursement costs must be specific to the state NG911 system call
handling service. No additional cost reimbursement requests are eligible and will not be
considered.

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OBLIGATIONS OF THE PARTIES 
6. 
Responsibilities of the Recipient: 
6.1. 
The funding assistance Recipient agrees that the state-provided funds will be 
used in accordance with the approved application, applicable statutes, program 
rules, guidelines, and special conditions.   
6.2. 
ADOA supports the use of these funds in accordance with ARS § 41-704 for 
NG911 call-handling equipment services, only for operations and maintenance.  
6.3. 
If uncertain about eligibility, the Recipient must contact the State 9‑1‑1 Office in 
advance. Email approval constitutes written authorization.   
6.4. 
All goods and services must be received or have reasonable expectations 
thereof and placed in service by the expiration date of this award. 
6.5. 
Recipient agrees to submit financial reports to ADOA in a format provided by 
ADOA, documenting the activities supported by the provided funds. 
 
6.6. 
Recipient understands that financial reports are required to account for 
expenditures for reimbursement or ADOA-approved payments. Reports are due 
pursuant to the schedule listed in this agreement. 
 
6.7. 
Recipient agrees to pay service providers in a timely manner. Late fees on invoices 
will not be reimbursed by ADOA. 
 
6.8. 
The final request for reimbursement of provided funds must be received by ADOA 
no later than forty-five (45) days after the last day of the award period. 
 
6.9. 
All goods and services must be received or have reasonable expectations thereof 
and placed in service by the Recipient by the expiration of this award. 
 
6.10. 
Recipient agrees that all encumbered funds must be expended and that goods 
and services must be paid within forty-five (45) days of expiration of this award.  
 
6.11. 
Recipient agrees to cooperate and participate with any and all assessments, 
evaluation efforts or information and data collection requests.   
 
6.12.Recipient understands that state-provided funds may not be released until 
Recipient is compliant with all requirements of the funding assistance 
agreement.

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6.13.Recipient shall submit required GIS and financial reports according to the following 
schedule(s):   
  
ACTIVITY REPORTS 
 
Report Due: 
Due Date: 
GIS Data Submissions 
Quarter 1 
September 30, 2026 
 
Quarter  2  
December 31, 2026 
 
Quarter 3 
March 31st, 2027 
 
Quarter 4 
June 30th, 2027 
FINANCIAL REPORTS 
  
  
  
Report Period: 
Due Date: 
Report Period: 
Due Date: 
July 1 – July 31 
September 4 
January 1 – January 31 
March 5 
August 1 – August 31 
October 5 
February 1 – February 29 
April 5 
September 1 – September 30 
November 5 
March 1 – March 31 
May 5 
October 1 – October 31 
December 4 
April 1 – April 30 
June 4 
November 1 – November 30 
January 5 
May 1 – May 31 
July 5 
December 1 – December 31 
February 5 
June 1 – June 30 
Aug 5 
 
 
7. 
Responsibilities of the State: 
7.1. 
It is agreed and understood that ADOA's total payment under this Agreement 
shall not exceed $333,000.00 in state funds. 
7.2. 
Once ADOA approves the financial reimbursement request, payment to the 
Grantee will be completed within 10 business days. 
7.3. 
State-approved funding assistance line items:  
APPROVED LINE ITEM PROGRAM BUDGET 
NG911 Call Handling Services 
$333,000.00 
Other Costs 
$0.00 
Total 
$333,000.00

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UNIFORM TERMS AND CONDITIONS 
 
8. 
Funding Assistance Administration and Operation  
8.1. 
Records. Under A.R.S. § 35-214 and § 35-215, the Recipient shall retain any and 
all Data and other “records” relating to the agreement's acquisition and 
performance for five (5) years after the completion of the award.  All records 
shall be inspected and audited by the State at reasonable times. Upon request, 
the Recipient shall produce a legible copy of any or all such records. 
8.2. 
Non-Discrimination. The Recipient shall comply with State Executive Orders Nos. 
2023-01 and 2009-09 and any and all other applicable Federal and State laws, 
rules, and regulations, including the Americans with Disabilities Act. 
8.3. 
Audit. Pursuant to A.R.S. § 35-214, at any time during the term of this 
agreement and five  (5) years thereafter, the Recipient’s books and records shall 
be subject to audit by the State and, where applicable, the Federal Government, 
to the extent that the books and records relate to the performance of the 
agreement. 
8.4. 
Advertising, Publishing, and Promotion of Funding Agreement. The Recipient 
shall not use, advertise, or promote information for commercial benefit 
concerning this funding agreement award without the prior written approval of 
ADOA. 
9. 
Federal Immigration and Nationality Act. The Recipient shall comply with all federal, state, and 
local immigration laws and regulations relating to the immigration status of their employees 
during the term.  The State shall retain the right to conduct random audits of recipients' records 
or to inspect the papers of any employee to ensure compliance. Should the State determine that 
the Recipient be found noncompliant, the State may pursue all remedies allowed by law, 
including, but not limited to: suspension of work, termination of the funding assistance for 
default, and suspension. 
10. 
 E-Verify Requirements. In accordance with A.R.S. § 41-4401, Recipient warrants compliance with 
all Federal immigration laws and regulations relating to employees and warrants its compliance 
with Section A.R.S. § 23- 214, Subsection A. 
11. 
Availability of Funds for the Current State Fiscal Year. Should the State Legislature enter back into 
session and reduce the appropriations, or for any reason, and these Materials or Services are not 
funded, the State may take any of the following actions: 
11.1.1. 
 Accept a decrease in the funding assistance offered to the Recipient; 
11.1.2. 
Cancel the funding assistance, or 
11.1.3. 
Cancel the funding assistance and resolicit the requirements. 
12. 
Personnel. Recipient warrants that its personnel will perform their duties under the agreement 
professionally, applying the requisite skills and knowledge, consistent with industry standards, 
and in accordance with the funding assistance requirements. Recipient further warrants that its 
key personnel will maintain all certifications relevant to their work, and Recipient shall provide 
individual evidence of certification to the State’s authorized representatives upon request.

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13. 
 False Statements. Recipient represents and warrants that all statements and information 
Recipient prepared and submitted in response to the Solicitation or as part of the Recipient 
documents are current, complete, true, and accurate. If ADOA determines that the Recipient 
submitted an application with a false statement or made material misrepresentations during the 
performance of the funding assistance, ADOA may determine that the Recipient has materially 
breached the agreement and may void the submitted application and any resulting agreement. 
Agreement Claims.  All agreement claims or controversies under this agreement shall be resolved 
according to A.R.S. Title 41, Chapter 23, Article 9, and rules adopted thereunder. 
14. 
Arbitration.  The parties to this agreement agree to resolve all disputes arising out of or relating 
to this agreement through arbitration, after exhausting applicable administrative review, to the 
extent required by A.R.S. § 12-1518, except as may be required by other applicable statutes 
(A.R.S. Title 41). 
15. 
This Agreement does not imply authority to perform any tasks or accept any responsibility not 
expressly stated in this Agreement. 
16. 
This Agreement does not create a duty or responsibility unless the intention to do so is clearly and 
unambiguously stated in this Agreement. This Agreement shall not relieve the Parties of any 
obligation or responsibility imposed on it by law. 
17. 
This Agreement contains the entire agreement of the Parties with respect to its subject matter. It 
supersedes all prior and contemporaneous agreements, understandings, and inducements, 
whether express or implied, oral or written. 
18. 
Any change, modification, or extension of this Agreement must be submitted and approved by 
ADOA. 
19. 
This Agreement has been arrived at by negotiation and shall not be construed for or against any 
Party. 
20. 
The failure of either Party to insist in any one or more instances upon the full and complete 
performance of any of the terms and provisions of this Agreement to be performed by the other 
Party or to take any action permitted by this Agreement shall not be construed as a waiver or 
relinquishment of the right to insist upon full and complete performance of the same or any other 
covenant or condition either in the past or in the future. The acceptance by either Party of sums 
less than may be due and owing at any time shall not be construed as an accord and satisfaction. 
21. 
The substantive laws of Arizona (without reference to any choice of law principles) shall govern the 
interpretation, validity, performance, and enforcement of this Agreement. The Parties further 
agree to cooperate in all reasonable and necessary ways to comply with applicable statutes, 
including, as needed, amending this Agreement and making any refunds or payments required to 
bring the Parties into full compliance with applicable law. 
22. 
Nothing in this Agreement is intended to create any third-party beneficiary rights; and the State 
and the Recipient expressly state that this Agreement does not create any third-party rights of 
enforcement.

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23. 
This Agreement may be executed in any number of counterparts, all such counterparts shall be 
deemed to constitute one and the same instrument, and each of said counterparts shall be deemed 
an original hereof. 
24. 
If the last day of any time stated herein shall fall on a Saturday, Sunday, or legal holiday in the State 
of Arizona, then the duration of such time shall be extended so that it shall end on the next 
succeeding day which is not a Saturday, Sunday, or legal holiday. 
25. 
Except as expressly provided herein, no Party may delegate or assign its rights or responsibilities 
under this Agreement without prior written approval of the other Party, and any purported 
assignment or delegation in violation of this provision shall be void. 
26. 
The Parties to this Agreement agree to resolve all disputes arising out of or relating to this 
Agreement through arbitration, after exhausting applicable administrative review, to the extent 
required by A.RS. § 12-1518, except as may be required by other applicable statutes. 
27. 
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be 
affected thereby and all other parts of this Agreement shall be in full force and effect. 
 
28. 
Any deviation or failure to comply with the purpose and/or conditions of this Agreement without 
prior approval may constitute sufficient reason for ADOA to terminate this Agreement, revoke 
the funding agreement, require the return of all unspent funds, perform an audit of expended 
funds, and require the return of any previously spent funds which are deemed to have been 
spent in violation of the purpose or conditions of this funding agreement..   
 
29. 
The Recipient must notify ADOA, State 911 Program, within 10 business days if it is unable to 
perform the function of System Administrator on behalf of PSAPs in their jurisdiction. 
Administrative funds may be reduced to the System Administrator if ADOA, State 911 Program 
assumes responsibility for the duties under this agreement. 
 
30. 
Recipient must enroll in automatic clearinghouse payments through an ADOA, State 911 Program-
designated online process. 
 
31. 
Recipient agrees to allow ADOA, State 911 Program to deploy a data analytics tool for use by PSAPs 
and the State 911 Program. 
 
32. 
All notices required or permitted under this Agreement shall be given in writing and addressed as 
follows: 
 
A. If to the Arizona 9-1-1 Program: 
Arizona Department of Administration  
Arizona 9-1-1 Program 
100 North 15th Avenue, Suite 302 
Phoenix, AZ 85007 
Attention: Arizona 9-1-1 Program

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B. If to the RECIPIENT:
MCSO 
550 W Jackson St 
Phoenix, AZ 85003 
Attention:  Jim Stilwell 
SIGNATURES 
IN WITNESS WHEREOF, the parties have made and executed the Funding Assistance Agreement. 
RECIPIENT: ______________________________  
Title:__Sheriff_______________________     
Date: ____________ 
ADOA, STATE 911 PROGRAM: __________________________________ 
Title:_____________________________     
Date: __________

Arizona Department of Administration 
Arizona 9-1-1 Program
Grant Agreement 
Maricopa County 
_____________________________________________ 
Kate Brophy McGee  
 
 
 
Date 
Chair of the Board of Supervisors 
 
ATTEST: 
_____________________________________________ 
 Juanita Garza                                   
 
Date 
 Clerk of the Board of Supervisors 
APPROVED AS TO FORM 
This ____ day of ____________________, 20__ 
By: ___________________________________ 
  Deputy Maricopa County Attorney