AGREEMENT - MCSO SWORN ACADEMY FOR ASU 2026 REV 1 ASU SIGNED.PDF
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- 1 - MCSO Sworn Basic Training Academy AGREEMENT BETWEEN MARICOPA COUNTY AND ARIZONA STATE UNIVERSITY REGARDING MARICOPA COUNTY SHERIFF’S OFFICE SWORN BASIC TRAINING ACADEMY C-50-27-___-X-00 This Service Agreement (“Agreement”) is made effective as of date of the last signature on this document, (the “Effective Date”), by and between the Arizona Board of Regents, a body corporate, for and on behalf of Arizona State University (“ASU”) and its Arizona State University Police Department, located at 325 E. Apache Blvd., Tempe, AZ 85287 (“ASU PD”), and Maricopa County, a political subdivision of the State of Arizona, with its administrative offices at 301 W. Jefferson, Phoenix AZ 85003 (“County”) on behalf of the Maricopa County Sheriff’s Office (“MCSO”), with headquarters at 550 W. Jackson Street, Phoenix AZ 85003, “Parties.” RECITALS MCSO offers Sworn Officer Basic Training Academy on an as-needed basis and generally has space for additional non-MCSO participants. Whereas ASU PD has sworn employee recruits that are required to be trained according to the State of Arizona Peace Officer Standard Training (“AZPOST”). Agreement This Agreement is effective July 1, 2026, through June 30, 2028, the initial term, upon Maricopa County Board of Supervisor approval. MCSO will: 1. Provide training space as available for ASU PD recruit officers to attend scheduled Sworn Basic Training Academy. 2. Reserve the right in its sole discretion to decide whether the ASU PD recruits maintain the academic standings necessary to continue in the academy class. 3. Retain the right, in its sole discretion, to dismiss any recruit for training, academic, ethical or disciplinary standards applicable to all sworn officer training academy participants. 4. Provide ASU PD original individual training records for each ASU PD recruit upon completion of the MCSO Academy or termination of the recruit’s attendance at the MCSO Academy. MCSO will maintain records of lesson plans, class rosters, and other documentation common to the class as a whole consistent with the requirements of state law. 5. Treat ASU PD recruits in the same manner as MCSO recruits for purposes of training, academics, ethics and discipline. - 2 - MCSO Sworn Basic Training Academy 6. Require ASU PD to investigate ASU PD recruits should a situation arise for an internal affairs investigation concerning the actions of an ASU PD recruit. 7. Bill ASU PD a non-refundable registration in the amount of $1,500, payable to Maricopa County, per ASU PD recruit. 8. Review its costs intermittently and, if necessary, process written amendments to this Agreement for future increases, not later than April of each fiscal year, to be effective with the new fiscal year. ASU will: 1. Understand and agree that the curriculum will consist of the standard MCSO training program for MCSO, including MCSO’s policies and procedures. 2. Provide worker’s compensation insurance, automobile liability insurance, salary, benefits, weapons, ammunition and uniforms for ASU PD recruits and employees. 3. Ensure its employee participants have received infectious disease testing and required immunizations and have undergone health related pre-requisites applicable to MCSO academy attendees prior to the first day of training. Proof of the preceding requirements will be necessary for the participant’s records prior to the academy start. CDC and Maricopa County guidelines will be followed concerning COVID-19. 4. Pay MCSO within 30 days of receipt of invoice. 5. Accept that there is no guarantee that any minimum number of candidates from the ASU PD will be accepted to attend the academy, because enrollment is based on MCSO’s determination of appropriate space/resource availability and because MCSO candidates have enrollment priority. 6. Adhere to insurance requirements outlined in section C items 15 and 16 of this Agreement. The Parties agree: 1. Each Party (as “indemnitor”) agrees to indemnify, defend, and hold harmless the other Party (as “indemnitee”) from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney’s fees) (hereinafter collectively referred to as “claims”) arising out of the negligent performance of this Agreement, but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the indemnitor, its officers, officials, agents, employees, or authorized volunteers. - 3 - MCSO Sworn Basic Training Academy 2. This Agreement is not intended to constitute, create, give rise to, or otherwise recognize a joint venture agreement, partnership or other formal business association or organization of any kind, and the right and obligations of the Parties shall be only those expressly set forth in this Agreement. 3. Parties acknowledge that under this Agreement no employee or participant of the ASU PD is to be considered a County employee, and that no rights of County merit, County retirement, or County personnel rules shall accrue to such individual. ASU PD shall have total responsibility for all salaries, wages, bonuses, retirement, withholdings, workman’s compensation, occupational disease compensation, unemployment compensation, other employee benefits, and all taxes and premiums appurtenant thereto concerning such individuals and shall save and hold MCSO harmless with respect thereto. 4. Each Party to this Agreement warrants compliance with the Immigration and Nationality Act (INA using E-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. § 23- 214(A). Each Party shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the other Party upon request. These warranties shall remain in effect through the term of this Agreement. Each Party and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under this Agreement and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at USCIS.GOV. Each Party retains the legal right to inspect contractor and subcontractor employee documents performing work under this Agreement to verify compliance with this Agreement. Each Party and its subcontractors shall be given reasonable notice of the other Party’s intent to inspect and shall make the documents available at the time and date specified. Should either Party find that the other Party or any of its subcontractors are not in compliance; such non- compliance may be considered a material breach of this Agreement and may pursue any and all remedies allowed by law. Nothing set out herein shall make any subcontractor an agent or employee of either Party. 5. Each party shall comply with all applicable laws, ordinances, executive orders, rules, regulations, standards, and codes of the federal, state, and local government whether or not specifically referenced herein. The Parties agree that there will be no discrimination as to race, sex, religion, color, age, creed, or national origin in regard to obligations, work, and services performed under the terms of any contract ensuing from this engagement. The Parties will comply with the Executive Order No. 11246, entitled “Equal Employment Opportunity” and as amended by Executive Order No. 11375, as supplemented by the Department of Labor Regulations (41 CFR, Part 60). 6. In accordance with A.R.S. § 35-214, all books, accounts, reports, files, electronic data, and other records relating to this Agreement shall be retained and subject at all reasonable times to inspection and audit by the Auditor General of the State of Arizona, ASU, MCSO, or their agents for five (5) years after completion of this - 4 - MCSO Sworn Basic Training Academy Agreement. Upon request, the audited Party shall produce originals of any and all such records. 7. Any litigation arising from the Agreement or the performance thereof will be decided in the federal or state courts of Maricopa County unless otherwise agreed to between the Parties. The laws of the State of Arizona shall govern the construction and interpretation of this Agreement. This Agreement is subject to the provisions of A.R.S. § 12-1518 relating to the use of arbitration. 8. This Agreement may be amended only by the mutual written consent of authorized representatives for all Parties and requires Maricopa County Board of Supervisors approval. 9. This Agreement may be terminated at any time by either Party by mailing the other Party written notice of termination by certified mail two (2) months in advance of the requested date of termination. In the event that a Party decides to terminate this Agreement, the Parties shall consult prior to the date of termination to ensure termination on the most economical and equitable terms. The Parties agree that any such termination shall not become effective with respect to the current recruits then enrolled in a training rotation until the recruits’ training is completed, provided that MCSO continues to have sufficient staffing and other resources to continue the training until that date. 10. Notice is given that pursuant to A.R.S. § 38-511, the Parties may cancel any contract without penalty or further obligation within three years after execution of the contract if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the Parties is at any time while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or consultant to any other Party of the contract with respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511 the Parties may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the Parties from either Party to the contract arising as the result of the Agreement. 11. If either Party’s performance under this Agreement depends upon the appropriation or appointment of funds, and funds are not appropriated or appointed necessary for performance of the Agreement, then either Party may provide written notice of this to the other Party and cancel this Agreement without further obligation of either Party. 12. If any term, covenant, condition or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated. 13. Waiver of any breach of any term, conditions or covenant herein contained shall not be deemed to be a waiver of any subsequent breach of any term, covenant or condition herein. - 5 - MCSO Sworn Basic Training Academy 14. Nothing in this Agreement shall be construed as consent to any suit or waiver of any defense in a suit brought in any state or federal court against the County or ASU. Both parties are self-insured and shall, upon request, provide a letter of self- insurance. 15. This Agreement and the rights and obligations of the Parties hereunder shall be governed by and construed under the laws of the State of Arizona. 16. Neither ASU nor County shall mention or otherwise use the name of the other Party or its affiliates (or any abbreviation or adaptation thereof) in any publication, press release, promotional materials, or other form of publicity regarding this Agreement without the prior written approval of the other Party in each instance. 17. This document is the complete and exclusive statement of understanding between the Parties, and it supersedes all proposals, oral or written, and other documents or communications between the Parties relative to the subject matter herein covered, unless such documents or communications are specifically included by reference. 18. This Agreement is effective when signed by the Parties. 19. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute the same instrument. Faxed, copied, electronic and scanned signatures are acceptable as original signatures. 20. Any notice that is required hereunder shall be sent to the following: If to ASU: If to MCSO: Attn: Chief of Police Arizona State University 325 E. Apache Blvd. Tempe, AZ 85287 Executive Chief of Administration Maricopa County Sheriff’s Office 550 W Jackson, 5th Floor Phoenix, AZ 85003 This space is intentionally left blank