240189-CURRENT CONTRACT 07-15-26.PDF

SERIAL 240189-CI 
TRAFFIC STOP ANALYSIS 
 
DATE OF LAST REVISION: July 15, 2026 
CONTRACT END DATE: August 31, 2027 
 
 
 
 
 
 
 
 
 
CONTRACT PERIOD THROUGH AUGUST 31, 2025 2026 2027 
 
 
TO: 
 
All Departments 
 
FROM:  
Office of Procurement Services 
 
SUBJECT: 
Contract for TRAFFIC STOP ANALYSIS 
 
 
Attached to this letter is published an effective purchasing contract for products and/or services to be 
supplied to Maricopa County activities as awarded by Maricopa County on August 21, 2024 
(Eff. 09/01/2024). 
 
All purchases of products and/or services listed on the attached pages of this letter are to be obtained 
from the vendor holding the contract.  Individuals are responsible to the vendor for purchases made 
outside of contracts.  The contract period is indicated above. 
 
 
 
 
 
 
MC/mm 
Attach 
 
Copy to: 
Office of Procurement Services 
Amie Bristol. MCSO 
Sammi Birchard, MCSO 
Jocelin Gorman, MCSO 
 
 
(Please remove Serial 180273-RFP from your contract notebooks)

SERIAL 240189-CI 
 
CONTRACT FOR TRAFFIC STOP ANALYSIS  
 
This Contract is entered into this 21st day of August, 2024 by and between Maricopa County (“County”), a 
political subdivision of the State of Arizona, and The CNA Corporation, a Virginia corporation (“Contractor”) 
for the purchase of Traffic Stop Analysis for the Maricopa County Sheriff’s Office (MCSO). 
 
1.0 
CONTRACT TERM 
 
1.1 
This Contract is for a term of one year, beginning on the 1st day of September, 2024 and 
ending the August 31, 2025 2026 2027. 
 
1.2 
The County, in consultation with the Sheriff, may, at its option and with the agreement of 
the Contractor, renew the term of this Contract for additional terms up to a maximum of 
five additional years, (or at the County’s sole discretion, extend the contract on a month-
to-month basis for a maximum of six months after expiration).  The County shall notify the 
Contractor in writing of its intent to extend the Contract term at least 60 calendar days prior 
to the expiration of the original contract term, or any additional term thereafter. Rates for 
the original term and option years are identified in Exhibit A-1. 
 
1.3 
CONTRACT COMPLETION 
 
The Contractor shall make all reasonable efforts for an orderly transition of its duties and 
responsibilities to another provider and/or to the County.  This may include but is not limited 
to the preparation of a transition plan and cooperation with the County or other providers 
in the transition. The transition includes the transfer of all records, and other data in the 
possession, custody or control of Contractor required to be provided to the County either 
by the terms of this agreement or as a matter of law. The provisions of this clause shall 
survive the expiration or termination of this agreement. 
 
2.0 
PRICE ADJUSTMENTS 
 
Any requests for reasonable price adjustments must be submitted sixty (60) calendar days prior to 
the Contract expiration.  Requests for adjustment in cost of labor and/or materials must be 
supported by appropriate documentation.  The reasonableness of the request will be determined 
by comparing the request with the Consumer Price Index or by performing a market survey. If 
County agrees to the adjusted price terms, County shall issue written approval of the change and 
provide an updated version of the Contract. The new change shall not be in effect until the date 
stipulated on the Contract. 
 
3.0 
PAYMENTS 
 
3.1 
As consideration for performance of the duties described herein, County shall pay 
Contractor the sum(s) stated in Exhibit “A.” 
 
3.2 
Payment shall be made upon the County’s receipt of a properly completed invoice.

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3.3 
INVOICES 
 
3.3.1 
The Contractor shall submit one (1) legible copy of their detailed invoice before 
payment(s) will be made. Incomplete invoices will not be processed.  At a 
minimum, the invoice must provide the following information: 
 
• 
Company name, address and contact 
• 
County bill-to name and contact information 
• 
Contract Serial Number 
• 
County Purchase Order number 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Quantity (number of days or weeks) 
• 
Contract Item number(s) 
• 
Description of Purchase (personnel, consulting and/or travel) 
• 
Pricing per unit of purchase 
• 
Extended price 
• 
Total Amount Due 
  
3.3.2 
Problems regarding billing or invoicing shall be directed to the Department as listed 
on the Purchase Order. 
  
3.3.3 
Payment shall only be made to the Contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program.  This is an Electronic Funds 
Transfer (EFT) process.  After Contract Award the Contractor shall complete the 
Vendor Registration Form located on the County Department of Finance Vendor 
Registration Web Site (https://www.maricopa.gov/5169/Vendor-Information). 
  
3.3.4 
Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County.  
  
3.3.5 
EFT payments to the routing and account numbers designated by the Contractor 
will include the details on the specific invoices that the payment covers.  The 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
 
3.4 
APPLICABLE TAXES 
 
3.4.1 
It is the responsibility of the contractor to determine any and all applicable taxes 
and include those taxes in their pricing. The legal liability to remit the tax is on the 
entity conducting business in Arizona.  
 
3.4.2 
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide contractor any advice or guidance regarding taxes. You may also find 
information at https://www.azdor.gov/Business.aspx.  
 
3.4.3 
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Contractor shall, and require all subcontractors to, hold Maricopa 
County harmless from any responsibility for taxes, damages, and interest, if 
applicable, contributions required under Federal and/or state and local laws and 
regulations, and any other costs including: transaction privilege taxes, 
unemployment compensation insurance, Social Security, and Workers’ 
Compensation. Contractor may be required to establish, to the satisfaction of 
County, that any and all fees and taxes due to a municipality or the State of Arizona 
for any license or transaction privilege taxes, use taxes, or similar excise taxes are 
currently paid (except for matters under legal protest).

SERIAL 240189-CI 
 
 
 
3.5 
STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE) 
 
The County is a member of the $AVE cooperative purchasing group.  $AVE includes the 
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified 
school districts.  Under the $AVE Cooperative Purchasing Agreement, and with the 
concurrence of the successful Respondent under this solicitation, a member of $AVE may 
access a contract resulting from a solicitation issued by the County. 
 
3.6 
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s) 
 
County currently holds ICPA’s with numerous governmental entities.  These agreements 
allow those entities, with the approval of the Contractor, to purchase their requirements 
under the terms and conditions of the County Contract.  It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the 
Contract under its procurement rules, processes and procedures. 
 
4.0 
AVAILABILITY OF FUNDS 
 
4.1 
The provisions of this Contract relating to payment for services shall become effective 
when funds assigned for the purpose of compensating the Contractor as herein provided 
are actually available to County for disbursement.  The County shall be the sole judge and 
authority in determining the availability of funds under this Contract.  County shall keep the 
Contractor fully informed as to the availability of funds. 
 
4.2 
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this Contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this Contract.  In the event of termination, County 
shall be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this Contract.  County shall give written notice of the effective date of any suspension, 
amendment, or termination under this Section, at least ten (10) business days in advance. 
 
5.0 
DUTIES 
 
5.1 
The Contractor shall perform all duties stated in Exhibit “B”, or as otherwise directed in 
writing by the Procurement Officer, in consultation with MCSO. 
 
5.2 
During the Contract term, County may provide Contractor’s personnel with adequate 
workspace for consultants and such other related facilities as may be required by 
Contractor to carry out its contractual obligations. 
 
5.3 
Press Releases and Public Announcements:  The Contractor shall not issue any press 
releases or make any public announcements related to the subject matter of this contract, 
or any transactions contemplated by this contract, without the prior written approval of the 
County, in consultation with MCSO.  The Contractor’s Project Director and lead analyst 
shall ensure that all Contractor staff and subcontractors are notified of this provision.  If the 
Contractor has a good faith belief that disclosure is required by law, the Contractor will use 
its best efforts to advise the County prior to making the disclosure.

SERIAL 240189-CI 
 
6.0 
TERMS AND CONDITIONS 
 
6.1 
INDEMNIFICATION 
 
6.1.1 
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses or expenses are not covered and paid by insurance purchased by the 
Contractor, the Contractor shall defend indemnify and hold harmless the County 
(as Owner), its agents, representatives, agents, officers, directors, officials, and 
employees from and against all claims, damages, losses, and expenses (including, 
but not limited to attorneys' fees, court costs, expert witness fees, and the costs 
and attorneys' fees for appellate proceedings) arising out of, or alleged to have 
resulted from the negligent acts, errors, omissions, or mistakes of the contractor, 
a subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable relating to the performance of this Contract. 
 
6.1.2 
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting there from, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this Contract, but only 
to the extent caused by the negligent acts or omissions of the Contractor, a 
subcontractor, any one directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
 
6.1.3 
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this paragraph. 
 
6.1.4 
The scope of this indemnification does not extend to the sole negligence of County. 
 
6.2 
INSURANCE 
 
6.2.1 
Contractor, at Contractor’s own expense, shall purchase and maintain the herein 
stipulated minimum insurance from a company or companies duly licensed by the 
State of Arizona and possessing a current A.M. Best, Inc. rating of B++.  In lieu of 
State of Arizona licensing, the stipulated insurance may be purchased from a 
company or companies, which are authorized to do business in the State of 
Arizona, provided that said insurance companies meet the approval of County. The 
form of any insurance policies and forms must be acceptable to County. 
 
6.2.2 
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the Contract is 
satisfactorily completed and formally accepted.  Failure to do so may, at the sole 
discretion of County, constitute a material breach of this Contract. 
 
6.2.3 
In the event that the insurance required is written on a claims-made basis, 
contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed. 
 
6.2.4 
Contractor’s insurance shall be primary insurance as respects County, and any 
insurance or self-insurance maintained by County shall not contribute to it. 
 
6.2.5 
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies.

SERIAL 240189-CI 
 
6.2.6 
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such 
policies.  Contractor shall be solely responsible for the deductible and/or self-
insured retention and County, at its option, may require Contractor to secure 
payment of such deductibles or self-insured retentions by a surety bond or an 
irrevocable and unconditional letter of credit. 
 
6.2.7 
The insurance policies required by this Contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials and employees as Additional Insureds. 
 
6.2.8 
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials and 
employees for any claims arising out of Contractor’s work or service. 
 
6.2.9 
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers.  
 
6.2.10 Commercial General Liability 
 
Commercial General Liability insurance and, if necessary, Commercial Umbrella 
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate 
Limit.  The policy shall include coverage for premises liability, bodily injury, broad 
form property damage, personal injury, products and completed operations and 
blanket contractual coverage, and shall not contain any provisions which would 
serve to limit third party action over claims.  There shall be no endorsement or 
modifications of the CGL limiting the scope of coverage for liability arising from 
explosion, collapse, or underground property damage. 
 
6.2.11 Automobile Liability 
 
Commercial/Business Automobile Liability insurance and, if necessary, 
Commercial Umbrella insurance with a combined single limit for bodily injury and 
property damage of not less than $2,000,000 each occurrence with respect to any 
of the Contractor’s owned, hired, and non-owned vehicles assigned to or used in 
performance of the Contractor’s work or services or use or maintenance of the 
premises under this Contract.  
 
6.2.12 Workers’ Compensation 
 
6.2.12.1 Workers’ Compensation insurance to cover obligations imposed by 
Federal and State statutes having jurisdiction of Contractor’s employees 
engaged in the performance of the work or services under this Contract; 
and Employer’s Liability insurance of not less than $1,000,000 for each 
accident, $1,000,000 disease for each employee, and $1,000,000 
disease policy limit.  
 
6.2.12.2 Contractor, its contractors and its subcontractors waive all rights against 
Contract and its agents, officers, directors and employees for recovery 
of damages to the extent these damages are covered by the Workers’ 
Compensation and Employer’s Liability or commercial umbrella liability 
insurance obtained by Contractor, its contractors and its subcontractors 
pursuant to this Contract.

SERIAL 240189-CI 
 
 
6.2.13 Certificates of Insurance 
 
6.2.13.1 
Prior to Contract award, Contractor shall furnish the County with valid 
and complete certificates of insurance, or formal endorsements as 
required by the Contract in the form provided by the County, issued by 
Contractor’s insurer(s), as evidence that policies providing the required 
coverage, conditions and limits required by this Contract are in full force 
and effect.  Such certificates shall identify this contract number and title. 
 
6.2.13.2 
In the event any insurance policy(ies) required by this Contract is(are) 
written on a claims made basis, coverage shall extend for two years 
past completion and acceptance of Contractor’s work or services and 
as evidenced by annual Certificates of Insurance. 
 
6.2.13.3 
If a policy does expire during the life of the Contract, a renewal 
certificate must be sent to County fifteen (15) calendar days prior to the 
contract expiration date. 
 
6.2.13.4 
Certificates of Insurance shall identify Maricopa County as the 
certificate holder as follows 
 
Maricopa County 
c/o Risk Management 
301 W Jefferson St, Suite 910 
Phoenix, AZ 85003 
 
6.2.14 Cancellation and Expiration Notice 
 
Applicable to all insurance policies required within the Insurance Requirements of 
this Contract, Contractor’s insurance shall not be permitted to expire, be 
suspended, be canceled, or be materially changed for any reason without thirty 
(30) days prior written notice to Maricopa County. Contractor must provide to 
Maricopa County, within two (2) business days of receipt, if they receive notice of 
a policy that has been or will be suspended, canceled, materially changed for any 
reason, has expired, or will be expiring.  Such notice shall be sent directly to 
Maricopa County Office of Procurement Services and shall be mailed or hand 
delivered to 301 W Jefferson St. Suite 700, Phoenix, AZ 85003, or emailed to the 
Procurement Officer noted in the solicitation. 
 
6.3 
FORCE MAJEURE 
 
6.3.1 
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this Contract if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties.  Such events, occurrences, or causes will include Acts of God/Nature 
(including fire, flood, earthquake, storm, hurricane or other natural disaster), war, 
invasion, act of foreign enemies, hostilities (whether war is declared or not), civil 
war, riots, rebellion, revolution, insurrection, military or usurped power or 
confiscation, terrorist activities, nationalization, government sanction, lockout, 
blockage, embargo, labor dispute, strike, interruption or failure of electricity or 
telecommunication service. 
 
6.3.2 
Each party, as applicable, shall give the other party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability.  Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply.

SERIAL 240189-CI 
 
6.3.3 
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
 
 
6.4 
ORDERING AUTHORITY 
 
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA).  
 
6.5 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
 
6.5.1 
This Contract does not guarantee any minimum or maximum purchases will be 
made. Orders will only be placed under this Contract when the County identifies a 
need and proper authorization and documentation have been approved. 
 
6.5.2 
Contractors agree to accept verbal notification of cancellation of Purchase Orders 
from the County Procurement Officer with written notification to follow. Contractor 
specifically acknowledges to be bound by this cancellation policy. 
 
6.6 
PURCHASE ORDERS 
 
6.6.1 
County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the contractor for actual and documentable costs incurred by the 
contractor in response to the purchase order. The County will not reimburse the 
contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order. 
 
6.6.2 
Contractors agree to accept verbal notification of cancellation of purchase orders 
from the County with written notification to follow. Contractor specifically 
acknowledges to be bound by this cancellation policy. 
 
6.7 
BACKGROUND CHECK 
 
Contractors need to be aware that there may be multiple background checks (MCSO, 
County Attorney's Office, Courts as well as Maricopa County general government) to 
determine if the respondent is acceptable to do business with the County. This applies to 
(but is not limited to) the Contractor, subcontractors and employees. 
 
6.8 
SUSPENSION OF WORK 
 
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or 
interrupt all or any part of the work of this contract for the period of time that the 
Procurement Officer determines appropriate for the convenience of the County.  No 
adjustment shall be made under this clause for any suspension, delay, or interruption to 
the extent that performance would have been so suspended, delayed, or interrupted by 
any other cause, including the fault or negligence of the Contractor.  No request for 
adjustment under this clause shall be granted unless the claim, in an amount stated, is 
asserted in writing as soon as practicable after the termination of the suspension, delay, or 
interruption, but not later than the date of final payment under the Contract.

SERIAL 240189-CI 
 
6.9 
STOP WORK ORDER 
 
6.9.1 
The Procurement Officer may, at any time, by written order to the Contractor, 
require the Contractor to stop all, or any part, of the work called for by this contract 
for a period of ninety (90) calendar days after the order is delivered to the 
Contractor, and for any further period to which the parties may agree. The order 
shall be specifically identified as a stop work order issued under this clause. Upon 
receipt of the order, the Contractor shall immediately comply with its terms and 
take all reasonable steps to minimize the incurrence of costs allocable to the work 
covered by the order during the period of work stoppage. Within a period of 90 
calendar days after a stop-work is delivered to the Contractor, or within any 
extension of that period to which the parties shall have agreed, the Procurement 
Officer shall either:  
 
6.9.2 
Cancel the stop work order; or  
 
6.9.3 
Terminate the work covered by the order as provided in the Default, or the 
Termination for Convenience clause of this Contract. 
 
6.9.4 
The Procurement Officer may make an equitable adjustment in the delivery 
schedule and/or Contract price, or otherwise, and the Contract shall be modified, 
in writing, accordingly, if the Contractor demonstrates that the stop work order 
resulted in an increase in costs to the Contractor. 
 
6.10 
TERMINATION FOR CONVENIENCE 
 
Maricopa County may terminate the Contract for convenience by providing sixty (60) 
calendar days advance notice to the Contractor. 
 
6.11 
TERMINATION FOR DEFAULT 
 
6.11.1 The County may, by written notice of default to the Contractor, terminate this 
Contract in whole or in part if the Contractor fails to: 
 
6.11.1.1 Deliver the supplies or to perform the services within the time specified 
in this Contract or any extension;  
 
6.11.1.2 Make progress, so as to endanger performance of this Contract; or  
 
6.11.1.3 Perform any of the other provisions of this Contract.  
 
6.11.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the Contractor does not cure such failure within ten (10) business days 
(or more if authorized in writing by the County) after receipt of the notice from the 
Procurement Officer specifying the failure. 
 
6.12 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
 
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract 
without penalty or further obligation within three years after execution of the Contract, if 
any person significantly involved in initiating, negotiating, securing, drafting or creating the 
Contract on behalf of the County is at any time while the Contract or any extension of the 
Contract is in effect, an employee or agent of any other party to the Contract in any capacity 
or consultant to any other party of the Contract with respect to the subject matter of the 
Contract.  Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or 
commission paid or due to any person significantly involved in initiating, negotiating, 
securing, drafting or creating the Contract on behalf of the County from any other party to 
the Contract arising as the result of the Contract.

SERIAL 240189-CI 
 
6.13 
CONTRACTOR LICENSE REQUIREMENT 
 
The Contractor shall procure all permits, insurance, licenses and pay the charges and fees 
necessary and incidental to the lawful conduct of his/her business, and as necessary 
complete any required certification requirements, required by any and all governmental or 
non-governmental entities as mandated to maintain compliance with and in good standing 
for all permits and/or licenses.  The Contractor shall keep fully informed of existing and 
future trade or industry requirements, Federal, State and Local laws, ordinances, and 
regulations which in any manner affect the fulfillment of a Contract and shall comply with 
the same. Contractor shall immediately notify both Office of Procurement Services and the 
Department of any and all changes concerning permits, insurance or licenses. 
 
6.14 
SUBCONTRACTING 
 
6.14.1 The Contractor may not assign to another contractor or subcontract to another 
party for performance of the terms and conditions hereof without the written 
consent of the County.  All correspondence authorizing subcontracting must 
reference the Contract Number and identify the job project. 
 
6.14.2 The subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s 
rate, as bid in the pricing section, unless the Prime Contractor is willing to absorb 
any higher rates or the County has approved the increase.  The subcontractor’s 
invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass-
through the costs to the County, without mark-up.  A copy of the subcontractor’s 
invoice must accompany the Prime Contractor’s invoice. 
 
6.15 
AMENDMENTS 
 
All amendments to this Contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
 
6.16 
ADDITIONS/DELETIONS OF REQUIREMENTS 
 
The County reserves the right to add and/or delete materials and services to a Contract.  If 
a service requirement is deleted, payment to the Contractor will be reduced proportionately 
to the amount of service reduced in accordance with the bid price.  If additional materials 
or services are required from a Contract, prices for such additions will be negotiated 
between the Contractor and the County. 
 
6.17 
STRICT COMPLIANCE 
 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the Contract shall not be deemed to be a waiver of strict compliance with respect to all 
other terms of the Contract. 
 
6.18 
VALIDITY 
 
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect 
the validity of any other provision of the Contract. 
 
6.19 
SEVERABILITY 
 
The removal, in whole or in part, of any provision of this Contract shall not void or affect 
the validity of any other provision of this Contract.

SERIAL 240189-CI 
 
6.20 
RIGHTS IN DATA 
 
6.20.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder. 
 
6.20.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
 
6.21 
NON-DISCRIMINATION 
 
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf) 
 
6.22 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
 
6.22.1 The undersigned (authorized official signing on behalf of the contractor) certifies 
to the best of his or her knowledge and belief that the contractor, its current officers, 
and directors: 
 
6.22.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
 
6.22.1.2 have not within a three-year period preceding this contract: 
 
6.22.1.2.1 been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State or 
local) transaction or contract; or 
 
6.22.1.2.2 been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
 
6.22.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State or local) 
transaction or contract; 
 
6.22.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and

SERIAL 240189-CI 
 
6.22.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default. 
 
6.22.2 Any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
 
6.22.3 The contractor shall include, without modification, this clause in all lower tier 
covered transactions (i.e. transactions with subcontractors or sub-subcontractors) 
and in all solicitations for lower tier covered transactions related to this contract. If 
this clause is applicable to a subcontractor or sub-subcontractor, the contractor 
shall include the information required by this clause with their bid. 
 
6.23 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
 
6.23.1 By entering into the Contract, the Contractor warrants compliance with the 
Immigration and Nationality Act (INA using e-verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. §23-214(A).  The Contractor shall obtain statements from its 
subcontractors certifying compliance and shall furnish the statements to the 
Procurement Officer upon request.  These warranties shall remain in effect through 
the term of the Contract.  The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration 
Reform and Control Act of 1986, as amended from time to time, for all employees 
performing work under the Contract and verify employee compliance using the E-
verify system and shall keep a record of the verification for the duration of the 
employee’s employment or at least three (3) years, whichever is longer.  I-9 forms 
are available for download at USCIS.GOV. 
 
6.23.2 The County retains the legal right to inspect Contractor and subcontractor 
employee documents performing work under this Contract to verify compliance 
with paragraph 6.23.1 of this Section.  Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified.  Should the County suspect or find that 
the Contractor or any of its subcontractors are not in compliance, the County will 
consider this a material breach of the Contract and may pursue any and all 
remedies allowed by law, including, but not limited to; suspension of work, 
termination of the Contract for default, and suspension and/or debarment of the 
Contractor. All costs necessary to verify compliance are the responsibility of the 
Contractor. 
 
6.24 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
 
By entering into this Contract the Contractor agrees to comply with all applicable provisions 
of Title 2, Subtitle A, Chapter II,  PART 200—UNIFORM ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
6.25 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
 
6.25.1 In accordance with section MC1-372 of the Maricopa County Procurement Code 
the Contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this Contract for six (6) years after final payment or until after the 
resolution of any audit questions which could be more than six (6) years, whichever 
is latest.  The County, Federal or State auditors and any other persons duly

SERIAL 240189-CI 
 
authorized by the Department shall have full access to, and the right to examine, 
copy and make use of, any and all said materials. 
 
6.25.2 If the Contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this Contract are not sufficient to 
support and document that requested services were provided, the Contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented.  
 
6.26 
AUDIT DISALLOWANCES 
 
If at any time, County determines that a cost for which payment has been made is a 
disallowed cost, such as overpayment, County shall notify the Contractor in writing of the 
disallowance. County shall also state the means of correction, which may be but shall not 
be limited to adjustment of any future claim submitted by the Contractor by the amount of 
the disallowance, or to require repayment of the disallowed amount by the Contractor. 
 
6.27 
OFFSET FOR DAMAGES 
 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the Contractor any amounts Contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the Contract. 
 
6.28 
CONFIDENTIAL INFORMATION 
 
6.28.1 Any information obtained in the course of performing this Contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the Contractor’s obligation regarding such information. 
 
6.28.2 The Contractor shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained 
from the County or from others in carrying out its functions (services) under the 
Contract shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the Contract. The 
Contractor’s procedures and controls at a minimum must be the same procedures 
and controls it uses to protect its own proprietary or confidential information. If, at 
any time during the duration of the Contract, the County determines that the 
procedures and controls in place are not adequate, the Contractor shall institute 
any new and/or additional measures requested by the County within 15 calendar 
days of the written request to do so. 
 
6.28.3 Any requests to the Contractor for County proprietary or confidential information s 
shall be referred to the County for review and approval, prior to any dissemination. 
 
6.29 
PUBLIC RECORDS 
 
Under Arizona law, all contracts are public records and must be retained by the Records 
Manager at the Office of Procurement Services. Contracts shall be open to public 
inspection and copying after Contract award and execution, except for such Contracts or 
sections thereof determined to contain proprietary or confidential information by the Office 
of Procurement Services.  
 
6.30 
PRICES 
 
Contractor warrants that prices extended to County under this Contract are no higher than 
those paid by any other customer for these or similar services.

SERIAL 240189-CI 
 
6.31 
INTEGRATION 
 
This Contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, express or implied. 
 
6.32 
RELATIONSHIPS 
 
6.32.1 In the performance of the services described herein, the Contractor shall act solely 
as an independent contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the Contractor. 
 
6.32.2 The County reserves the right of final approval on proposed staff for all Task 
Orders.  Also, upon request by the County, the Contractor will be required to 
remove any employees working on County projects and substitute personnel 
based on the discretion of the County within Two (2) business days, unless a 
different time period was previously approved by the County. 
 
6.33 
FORCED LABOR 
 
6.33.1 By submitting a bid for this solicitation and/or entering into a contract as a result of 
this solicitation, contractor agrees to comply with all applicable portions of Arizona 
Revised Statutes Section 35-394. Contracting; procurement; prohibition; written 
certification; remedy; termination; exception; definitions. 
 
6.33.2 Contractor certifies that it does not currently, and agrees for the duration of the 
contract, that it will not use:  
 
6.40.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 
 
6.40.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs 
in the People’s Republic of China.  
 
6.40.2.3 Any contractors, subcontractors or suppliers that use the forced labor or 
any good or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China. 
 
6.33.3 If contractor becomes aware during the term of the agreement that contractor is 
not in compliance with this paragraph, the contractor shall notify the County within 
five business days after becoming aware of the noncompliance. If the contractor 
fails to provide a written certification to the County that the contractor has remedied 
the noncompliance within 180 days after notifying the County of its noncompliance, 
then the agreement terminates, except that if the agreement termination date 
occurs before the end the 180 day period, the agreement terminates on the 
agreement termination date. 
 
6.34 
UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT 
REGISTRATION 
 
All 
contractors 
that 
receive 
funding 
must 
have 
a 
UEI 
number 
through 
https://sam.gov/content/entity-registration. Contractor must also remain current with the 
System for Award Management www.sam.gov throughout the term of the contract.

SERIAL 240189-CI 
 
6.35 
GOVERNING LAW 
 
This Contract shall be governed by the laws of the State of Arizona.  Venue for any actions 
or lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, 
Arizona. 
 
6.36 
ORDER OF PRECEDENCE 
 
In the event of a conflict in the provisions of this Contract and Contractor’s license 
agreement, if applicable, the terms of this Contract shall prevail. 
 
6.37 
INFLUENCE 
 
6.37.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for Disbarment or Suspension 
under MC1-902.   
 
6.37.2 An attempt to influence includes, but is not limited to: 
 
6.37.3 A Person offering or providing a gratuity, gift, tip, present, donation, money, 
entertainment or educational passes or tickets, or any type of valuable contribution 
or subsidy, 
 
6.37.4 That is offered or given with the intent to influence a decision, obtain a contract, 
garner favorable treatment, or gain favorable consideration of any kind. 
 
6.37.5 If a Person attempts to influence any employee or agent of Maricopa County, the 
Chief Procurement Officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract.   
 
6.38 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01  
 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
 
6.39 
CONTRACT DISPUTES  
 
All Contract disputes will be handled in accordance with the Maricopa County Procurement 
Code, MCI-906 
 
 
6.40 
INCORPORATION OF DOCUMENTS 
 
6.40.1 The following are to be attached to and made part of this Contract 
 
6.40.1.1 Exhibit A, Contractor Information 
 
6.40.1.2 Exhibit A-1, Budget Detail/Pricing 
 
6.40.1.3 Exhibit B, Scope of Work 
 
6.40.1.4 Exhibit B-1, Contractor Delivery of Services

SERIAL 240189-CI 
 
6.40.1.5 Exhibit C, Office of Procurement Services Contractor Travel and Per 
Diem Policy 
 
NOTICES 
 
All notices given pursuant to the terms of this Contract shall be addressed to: 
 
For County: 
 
Maricopa County 
Office of Procurement Services 
ATTN:  Contract Administration 
310 W Jefferson St. Suite 700 
Phoenix, Arizona 85003-2494 
 
 
For MCSO: 
 
Maricopa County Sheriff Paul Penzone 
550 West Jackson Street 
Phoenix, Arizona 85003 
 
For Contractor: 
 
The CNA Corporation  
3003 Washington Boulevard 
Arlington, Virginia 22201 
 
6.41 
INQUIRIES 
 
6.41.1 Administrative telephone/email inquiries shall be addressed to: 
 
KENDALL SMALL, PROCUREMENT OFFICER 
TELEPHONE: (602) 506-2761  
kendall.small@maricopa.gov 
 
6.41.2 Inquiries may be submitted by telephone but must be followed up in writing. No 
oral communication is binding on Maricopa County. 
 
6.42 
EQUAL EMPLOYMENT OPPORTUNITY  
 
6.42.1 The contractor shall not discriminate against any employee or applicant for 
employment because of race, age, disability, color, religion, sex, or national 
origin. The contractor shall take affirmative action to ensure applicants are 
employed and that employees are treated during employment without regard 
to their race, age, disability, color, religion, sex, or national origin. Such 
action shall include but is not limited to the following: employment, 
upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-
off or termination, rates of pay or other forms of compensation, and selection 
for training, including apprenticeship. 
 
6.42.2 Contractor shall comply with the following provisions: 
 
6.42.2.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 
U.S.C. §§ 2000a, et seq.); 
 
6.42.2.2 The Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et 
seq.);

SERIAL 240189-CI 
 
6.42.2.3 The Age Discrimination in Employment Act of 1967, as amended 
(29 U.S.C. §§ 621, et seq.); 
 
6.42.2.4 The Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et 
seq.); and Arizona Executive Order 2009-09, as amended, et seq. 
which mandates that all persons shall have equal access to 
employment opportunities. 
 
6.42.2.5 Contractor understands that the United States has the right to seek 
judicial enforcement of this assurance. 
6.42.2.6 $10,000.00 and not more than $100,000.00 for each such failure. 
 
6.43 
CLEAN AIR ACT & CLEAN WATER ACT  
 
Contractor must comply with all applicable standards, orders, or requirements 
issued under section 306 of the Clean Air Act (42 U.S.C. 7606), section 508 of the 
Clean Water Act (33 U.S.C. 1368) Executive Order 11738, and Environmental 
Protection Agency regulations. 
 
6.44 
ENERGY POLICY AND CONSERVATION ACT  
 
Contractor must adhere to the standards and policies relating to energy efficiency, 
which are contained in the State energy conservation plan issued in compliance with 
the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871).

SERIAL 240189-CI

SERIAL 240189-CI 
 
EXHIBIT A 
CONTRACTOR INFORMATION 
 
 
SERIAL 240189-CI 
NIGP CODE:   
92022 
RESPONDENT'S NAME: 
The CNA Corporation 
COUNTY VENDOR NUMBER: 
ADDRESS: 
3003 Washington Boulevard, Arlington, Virginia 22201 
P.O. ADDRESS: 
TELEPHONE NUMBER: 
703-824-2000, 2098 
FACSIMILE NUMBER: 
703-824-2903 
WEB SITE: 
www.cna.org 
CONTACT (REPRESENTATIVE): 
(703-824-2082) Edward C. Gibson 
REPRESENTATIVE'S E-MAIL ADDRESS: 
contracts@cna.org; Gibsone@cna.org 
 
YES 
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS 
CONTRACT: 
[X] 
PAYMENT TERMS:   
[X]   NET 30 DAYS

SERIAL 240189-CI 
 
 
EXHIBIT A-1 
 
BUDGET DETAIL/PRICING 
 
Period of Performance: 
CNA has estimated the budget for a one (1) year period of performance.  
CNA Budget Ceiling: $250,000 
BUDGET DESCRIPTION 
 
Zoë Thorkildsen Jennifer Lafferty and Dr. Kenneth Novak will serve as Project Co-Directors. 
They will oversee all aspects of the traffic stop analysis, to include overall project direction, 
oversight, and ultimate responsibility for all project deliverables. They will oversee the work of the 
other statistical analysts, to include assigning tasks and reviewing draft deliverables. They will 
ensure all analysis and deliverables adhere to the highest standards and best practices and are 
created using unbiased and fair-minded methods. They will also provide review of all drafts and 
final versions of project deliverables, and ensure the timely completion of all project tasks. Ms. 
Thorkildsen Lafferty will commit approximately 30% of her time and Dr. Novak will commit 
approximately 15-20% of their his time to this project. 
Dr. Bryce Peterson, Dr. Cait Kanewske, and Jennifer Lafferty Kaitlin DePartee will serve as 
Analysts. Analysts will primarily support data preparation and cleaning activities, as well as 
contributing to reports under the supervision of the Project Co- Directors. They will also support 
the development of automated data cleaning and analysis procedures in statistical packages as 
appropriate for their skillsets. Analysts will dedicate approximately 10-15% of their time to this 
project. 
Rebekah Yang and Dorothy Morgan will serve as Excel programming support, and Isaac Schmidt 
will serve as statistical programming support. They will support the project as needed, up to 200 
hours per year. 
 
Dr. James “Chip” Coldren and Dr. Brittany Cunningham will serve as quality assurance experts. 
They will review all deliverables to review methodology and report development. They will 
dedicate up to 80 hours to this project. 
Sarah Lysaker, Al Stovall, Michelle McSweeney, Laura Woodroofe, and Hannah Bormann will 
serve as Editors. They will copy-edit all deliverables to ensure they are free from errors and use 
clear and understandable language. They will dedicate up to 120 hours to this effort, concentrated 
around report delivery. 
Lola Omotoye will provide financial and project management support. She will ensure that project 
activities are executed within budget and the scope of work. She will dedicate 20 hours to this 
effort, evenly distributed over the period of performance.

SERIAL 240189-CI 
 
Personnel Hourly Costs 
 
CNA is proposing the following rates as they apply to this contract.  
 
 Cost Proposal Dated: 
July 23, 2024 
Period of 
Performance: 
9/1/2024 
8/31/2025 
  
  
  
  
Employee 
CNA Labor 
Cat 
Year 1 
Rate 
Year 2 Rate 
Year 3 Rate 
Year 4 Rate 
Year 5 Rate 
Thorkildsen, 
Zoe K 
TBD 
Director of 
Development 
Initiatives 
 $285.01  
294.09  
 $302.95  
 $311.95  
 $322.71  
Novak, Kenneth 
J PHD 
Assistant 
Director 
 $218.64  
225.67  
 $232.93  
 $240.32  
 $248.68  
Peterson, Bryce 
E  
Senior 
Research 
Scientist 
 $208.44  
215.13  
 $222.05  
 $229.11  
 $237.06  
Kanewske, 
Laura C  
Research 
Scientist 
 $218.06  
224.96  
 $231.77  
 $238.60  
 $246.86  
Lafferty, 
Jennifer M  
Senior 
Research 
Scientist 
 $269.16  
277.71  
 $286.11  
 $294.59  
 $304.78  
DePartee, 
Kaitlin 
Research 
Analyst 
$150.50 
$155.92 
$ 160.89 
$ 165.98 
$ 171.74 
Yang, Rebekah 
Y 
Systems 
Engineer IV 
 $180.77  
186.60  
 $192.59  
 $198.73  
 $205.62  
Morgan, 
Dorothy L 
Research 
Scientist 
 $158.00  
163.03  
 $168.27  
 $173.65  
 $179.68  
Schmidt, Isaac 
A  
Research 
Analyst 
 $179.44  
185.13  
 $190.72  
 $196.40  
 $203.19  
Coldren, James 
R Jr. 
Managing 
Director 
Senior 
Fellow 
 $292.28  
301.68  
 $311.36  
 $321.26  
 $332.46  
Cunningham, 
Brittany C  
Assistant  
Associate 
Director 
 $289.12  
298.33  
 $307.33  
 $316.44  
 $327.40  
Lysaker, Sarah 
Editor 
 $188.34  
194.30  
 $200.20  
 $206.14  
 $213.26  
Stovall, Alfred 
Copy Editor 
 $125.38  
129.39  
 $133.28  
 $137.23  
 $141.98  
McSweeney, 
Michelle 
Research 
Publications 
Director 
 $336.67  
347.37  
 $357.85  
 $368.49  
 $381.19  
Woodroffe, 
Laura 
Editor 
 $133.16  
137.43  
 $141.85  
 $146.37  
 $151.45  
Bormann, 
Hannah 
Publications 
Coordinator 
 $132.47  
136.70  
 $140.80  
 $144.99  
 $150.00  
Omotoye, 
Titilola O  
Project 
Control 
Analyst 
 $191.28  
197.38  
 $203.35  
 $209.39  
 $216.59

SERIAL 240189-CI 
 
 
Travel:  
CNA personnel will travel to MCSO as needed for on-site meetings, data collection efforts, kickoff 
and other project administration meetings, and training and technical assistance delivery. CNA 
personnel will travel upon request and can accommodate up to 4 trips with multiple personnel on-
site within our budget ceiling.  Travel is part of the hourly rate consideration so will be billed as an 
additional cost and General and Administrative (G&A) may be applied.  
Assumed average travel costs to MCSO are as follows (and reflect federal per diem rates for 
MI&E): 
• 
Airfare: $500 per trip, per person 
• 
Lodging: $133 per day, per person 
• 
Meals and Incidentals: $59 per day, per person 
• 
Other miscellaneous expenses: $25 per day, per person 
 
Other Costs: None 
ASSUMPTIONS 
None. 
OTHER ADMINISTRATIVE DATA 
The proposal is valid for 180 days from date of submission. 
AUTHORITY TO CONDUCT NEGOTIATIONS: 
Edward C. Gibson, Director of Contracts & Procurement has the authority to conduct negotiations 
and execute the contract. He can be reached at 703-824-2082 or gibsone@cna.org. 
COMMITMENTS 
CNA does not have any commitments that would interfere with the completion of work and/or 
services contemplated under this proposal.

SERIAL 240189-CI 
 
EXHIBIT B - SCOPE OF WORK 
 
2.0 
SCOPE OF WORK 
 
2.1 
TRAFFIC STOP DATA ANALYSIS 
 
2.1.1 
Conduct simple and complex statistical analyses testing various methods of 
determining whether biased based policing is or is not occurring.  
 
2.1.2 
Assisting with the preparation of data from multiple data sources within Maricopa 
County Sheriff’s Office (MCSO) for use in data traffic stop analyses described in 
this scope of work. 
 
2.1.3 
Support the development and implementation of weekly data traffic stop analysis 
and related reports; to include methodology and analytical strategies upon request. 
 
2.1.4 
Support the development and implementation of monthly data traffic stop analysis 
and related reports; to include methodology and analytical strategies upon request. 
 
2.1.5 
Assist with development and implementation of quarterly data traffic stop analysis 
and related reports; to include methodology and analytical strategies. 
 
2.1.6 
Assist with development and implementation of annual data traffic stop analysis 
and related reports; to include methodology and analytical strategies. 
 
2.1.7 
Use appropriate and mutually agreed upon statistical techniques and produce 
standardized reports and special topic reports as requested by the (MCSO). 
 
2.1.8 
Possess expertise with and utilize one or more major statistical software packages, 
such as SAS, SPSS, GAUSS, R, and STATA.  
 
2.1.9 
Possess expertise with and utilize geographic information software for conducting 
special and geographic analyses for implementation of data traffic stop analyses 
and related reports. 
 
2.2 
INTERNAL BENCHMARKING 
 
2.2.1 
Assist and collaborate with the MCSO to identify, review, or update current 
benchmark methodologies and implementation pertaining to racial and ethnic 
disparities in relation to the traffic stop data. 
 
2.3 
REPORT BUILDING 
 
2.3.1 
Present the information in the traffic stop analysis reports and other special studies 
that may be required in a manner that minimizes the risk of misinterpretation or 
manipulation, and present the traffic stop data in the most accurate and 
professionally responsive manner possible. 
 
2.3.2 
Clearly explain methods and rationality in which the traffic stop analysis is similar 
to or otherwise differs from previous studies and other various project components. 
 
2.3.3 
Provide weekly, monthly, quarterly, and annual analyses methodologies, syntax 
construction, data cleaning and quality assurance measures.  
 
2.3.4 
Provide traffic stop data files used in weekly, weekly, monthly, quarterly, and 
annual analyses methodologies to MCSO. 
 
2.3.5 
Use language that is applicable, unambiguous, and understandable.

SERIAL 240189-CI 
 
2.4 
INFORMATION SHARING AND COMMUNICATION OF CHANGES 
 
2.4.1 
Provide the MCSO with all syntax pertaining to data audits and analysis creation. 
 
2.4.2 
Provide the MCSO with all analyses and data audit methodologies. 
 
2.4.3 
Create and implement a change control process to capture, catalog and 
communicate potential changes related to the data analysis project. 
 
2.4.4 
Create a process to manage, document, and communicate to MCSO the timing of 
changes, help to understand the impact of the change and a post-implementation 
assessment of the change.  
 
2.4.4.1 Identification of change 
 
2.4.4.2 When the change was performed 
 
2.4.4.3 What the change was 
 
2.4.4.4 Impact of the change 
 
2.4.4.5 Proposed strategies to minimize the change impact 
 
2.4.5 
Communicate modifications made to methodologies, data collection and data 
syntaxes prior to execution and reporting. 
 
2.4.6 
If analysis software tools are used, that deviate from agreed upon statistical 
software applications, evaluate and communicate the impacts this may have on 
the analyses, related analysis projects conducted by the MCSO, and the final 
reporting.  
 
2.4.7 
Contractor shall keep MCSO informed about procedure development and project 
progression on a weekly basis.  If MCSO does not require weekly updates then a 
less frequent period of time shall be mutually agreed upon. 
 
2.4.8 
Evaluate and communicate Contractor staffing/resource changes that have 
potential impact on the analysis project within a timely manner. 
 
2.5 
DEVELOPING ANALYTICAL CAPACITY 
 
2.5.1 
MCSO currently utilizes Stata and Microsoft Software products to analyze the 
traffic stop data. 
 
2.5.2 
If Contractor is proposing to supplant or augment analysis of traffic stop data using 
other analytical tools, training modules must be developed by Contractor for MCSO 
staff to ensure they understand how to utilize these additional tools. 
 
2.5.3 
Training modules should include at minimum: basic statistical techniques used in 
the analysis of the data to develop the capacity for MCSO to critically evaluate the 
various reports produced. 
 
2.6 
TECHNICAL ASSISTANCE PROCESS 
 
2.6.1 
Provide training and technical assistance to the MCSO/Early Intervention Unit 
(EIU) staff pertaining to the analyses development, software use, and project 
development to facilitate the MCSO’s efforts to become self-contained and 
independently conduct the traffic stop analyses.

SERIAL 240189-CI 
 
2.6.2 
Provide technical assistance for creating and reviewing the syntax used for routine 
traffic stop data analyses conducted by the MCSO. 
 
2.6.3 
At the request of the MCSO, the Contractor shall make available onsite at MCSO 
Headquarters research/technical assistance team members will be available 
onsite for up to two (2) days each month. 
 
2.6.4 
Research/technical assistance team members will attend meetings either in 
person or telephonically as required by the MCSO.  Frequency of meetings will be 
at least once a quarter but may be scheduled as necessary. 
 
2.6.5 
Respond to the MCSO inquiries regarding technical assistance within 24 hours of 
receiving them during the regular Monday-Friday work week between the hours of 
8:00 a.m. and 5 p.m. Mountain Standard time and within 48 hours for inquires 
received on weekends or holidays. 
 
2.7 
QUALIFICATIONS 
 
2.7.1 
The Contractor shall identify key personnel who will be responsible for the overall 
design and implementation of the traffic stop data analyses specified in the 
statement of work in section 2.0.  Changes to key personnel are subject to the 
approval of MCSO.  Should the Contractor be unable to find an acceptable 
substitute for key personnel, MCSO reserves the right to terminate the contract. 
 
2.7.2 
The Contractor shall provide information on the principal supervisory and 
management staff, including engagement partners, specialists, and other 
professionals, etc. who will be assigned to the engagement (e.g. resumes). The 
Contractor shall provide information on the experience of each person. The 
Contractor shall indicate how the quality of staff over the term of the Agreement 
will be assured. MCSO must approve all proposed Contractor staffing changes. 
 
2.7.3 
The Contractor shall provide an organizational chart showing the staffing and lines 
of authority for the key personnel to be utilized. The relationship of the project 
leader to management and to support personnel should be clearly illustrated. 
 
 
2.7.4 
In acceptance of this engagement, the Contractor is to remain unbiased, fair 
minded, and adhere to the highest industry standards and best practices. 
 
2.8 
TRANSFER OF ACTIVITIES 
 
2.8.1 
The Contractor shall provide, by no later than the eighth month of the final 
performance period, plans for transfer of the project to either MCSO or a new 
Contractor (as applicable). If necessary, the Contractor shall initiate transition 
activities sixty (60) calendar days prior to the expiration of the task order.  These 
activities include: 
 
2.8.1.1 Continued full service to the customers; 
 
2.8.1.2 At the Contracting Officer’s discretion, participating in five (5) or more 
meetings with the new Contractor to effect a smooth transition and to 
receive detailed information on the prior operations. 
2.8.1.3 Providing complete documentation and all hardware, software, materials 
and data produced or acquired with task order funds over to MCSO or the 
new Contractor in good condition; and, during a three (3)-week transition 
period, assure that the Contractor’s senior personnel train the new 
personnel (Contractor or government) in all system operation and 
maintenance functions; and,

SERIAL 240189-CI 
 
2.8.1.4 Performing appropriate close-out of all outstanding technical and related 
work. 
2.8.1.5 The Contractor shall follow the requirements of Contract Closeout and 
schedule a meeting with Maricopa County Sheriff’s Office Procurement 
Contract Office   to discuss the execution of information technology 
transition activities related to data, software, web content, and electronic 
records. Use the Chain of Custody Form when records are transferred 
from Vendor to Custodian of Record at end of contract and for providing 
authorization to destroy any records (requests need to be made from the 
vendor to the Custodian of Record and Custodian of Record provides 
approval). 
2.8.2 
Unless the underlying data used in the selected study analysis are leased or 
proprietary, analytic files (where source files are reduced in volume and tailored to 
specific analyses), or data analytic programs, the results produced under the 
auspices of this project shall be property of Maricopa County.  All information and 
materials, including data, developed under this task order, as negotiated, are the 
property of the government and shall be delivered as part of the turnover at the 
end of the task order.  No information developed under this task order shall be 
used in external analyses or presentations by the Contractor without the written 
permission of Maricopa County. 
 
3.0 
PROCUREMENT REQUIREMENTS 
 
3.1 
DELIVERY 
 
3.1.1 
Delivery of traffic study is desired as soon as possible, and shall be stipulated on 
the Purchase Order.  
 
3.2 
PERFORMANCE 
 
It shall be the Contractor’s responsibility to meet the proposed performance requirements.  
Maricopa County reserves the right to obtain services on the open market in the event the 
Contractor fails to perform and any price differential will be charged against the Contractor. 
 
3.3 
CONTRACTOR EMPLOYEE MANAGEMENT 
 
3.3.1 
Contractor shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this Contract. In the event that Contractor 
personnel’s employment status changes, Contractor shall provide County a list of 
proposed candidates with equivalent experience. Under no circumstances is it 
acceptable for the implementation schedule to be impacted by a personnel change 
on the part of the Contractor. 
 
3.3.2 
Contractor shall not reassign any key personnel without the express consent of the 
County. 
 
3.3.3 
County reserves the right to immediately remove from its premises any Contractor 
personnel it determines is a risk to County operations.   
 
3.3.4 
County reserves the right to request the replacement of Contractor personnel at 
any time, for any reason. Said requested removal shall not be subject to part 2.7.1 
of this section. 
 
3.4 
USAGE STATUS REPORT 
 
The Contractor shall furnish the County a usage report, upon request, delineating the 
acquisition activity governed by the Contract.  The format of the report shall be approved 
by the County and shall disclose the quantity and dollar value of each contract item by 
individual unit.

SERIAL 240189-CI 
 
EXHIBIT B-1 
 
CONTRACTOR DELIVERY OF SERVICES 
 
2.1 Traffic Stop Data Analysis: 
The figure below depicts the data collection, data management and preparation, data analysis, and report 
production processes we envision under this project.  
Data Collection, Data Management and Preparation 
Upon receiving raw data files from MCSO in electronic format, the CNA analysis team shall thoroughly 
review the data files, auditing particular data fields as needed, and shall follow up with MCSO regarding 
any gaps, anomalies, or unusual patterns identified in the data sets. Once the data files are cleaned, the 
analysis team shall code and/or recode data fields to make the data files ready for analysis. Following the 
cleaning and coding procedures, the files shall be merged as needed. CNA shall consult with MCSO during 
this phase to ensure that MCSO agrees on the accuracy of the data file. 
 
Data Analysis 
CNA’s analysis of MCSO traffic stop data will continue our existing support and analysis of MCSO traffic 
stop data. CNA’s analysis of MCSO traffic stop data shall be independent, based on our data preparation 
and analytical approaches, in the context of our past reports and analyses. We will continue to adjust our 
methodology in consultation with MCSO personnel and other stakeholders as appropriate. 
 
Data Analysis—Analytical Techniques 
The CNA analysis team shall analyze the car stop data using techniques established during our previous 
work with MCSO. Simple techniques are descriptive analyses that build a basic descriptive foundation for 
the more complex analyses to follow. They are relatively easy to calculate and present to both professional 
and lay audiences. Complex techniques are multivariate approaches that account for more than a few 
variables in the same statistical model. Although they are more difficult to use and present, these 
approaches are advantageous because they identify the independent effect of one factor of interest while 
holding constant, or taking into consideration, the effect of a range of other factors, including officer, stop, 
and situational variables. Along this spectrum, CNA’s analyses of MCSO traffic stop data shall include the 
following: 
 
• 
Basic descriptive statistics showing the numbers and distributions of stops by characteristics 
such as stop type, driver’s race, officer’s race, time of day, time of year, and stop location. 
• 
Propensity score matching analyses intended to uncover causal relationships through the use 
of post hoc establishment of plausible comparison groups to allow estimates of effects on the 
group of interest. For example, all incidents involving Hispanic community members would be 
matched with the most-similar incident that involved white community members, and the 
differences in traffic stop outcomes would be analyzed. 
• 
 
 
 
Data Analysis—Additional Issues of Interest 
Although this effort focuses on using data to analyze issues of racial profiling and bias, the same data can 
be used to help MCSO analyze operational efficiency and discern which practices are more or less effective 
in achieving operational goals. In trying to understand why outliers exist, a department can learn about 
many aspects of its operations. The following are examples: 
 
• 
Analyzing stops by outcome captures the productivity of each stop in terms of citations issues, 
or searches conducted, or some other desired outcome. 
• 
Analyzing stops and outcomes by location can identify which areas require more or less 
attention. 
• 
Analyzing stops by officer can determine the effects of experience and certain kinds of training 
on officer efficiency. 
Receive raw 
data from 
MCSO
Clean and 
code data 
files
Merge data 
files
MCSO review 
of merged 
files
Analyze data
Prepare 
reports
DOJ & MCSO 
review of 
reports

SERIAL 240189-CI 
 
 
The key to this type of effort is choosing the right outcomes to investigate and avoiding the creation of 
incentives to “work the numbers,” rather than the mission. CNA shall work closely with MCSO and the 
Monitoring Team in determining whether additional factors can be added to the basic and multivariate 
analyses of stop data. 
 
Reporting 
Finally, CNA shall compile the results of the data analysis into draft reports  for internal review and editing. 
Following the internal review, CNA shall provide the draft reports for review by MCSO. After the external 
review and editing of each analysis report, and addressing any edits or corrections requested, CNA shall 
prepare each report in a finalized format for delivery and dissemination. 
 
2.2 Internal Benchmarking: 
The MCSO solicitation requires the contractor to assist and collaborate with MCSO to identify, review, and 
update the internal benchmarking methodologies being used to analyze racial and ethnic differences in 
stop outcomes. The current approach to internal benchmarking compares the racial/ethnic mix of stop 
outcomes for individual deputies with the racial/ethnic mix of stop outcomes for all deputies making stops 
in the same district. CNA proposes to continue using our established internal benchmarking approach using 
propensity score matching. Details are available in the currently approved analytical plan. 
 
 
2.3 Report Building: 
CNA has experience translating research and statistical analyses into usable and actionable information 
for law enforcement agencies, and we understand the risks of misunderstanding, misinterpretation, or 
manipulation of data. Thus, our reports present data accurately and thoroughly, using language that is 
unambiguous and understandable to lay audiences. We shall not only report the results of our analyses but 
also explain our methods and underlying rationales, including highlighting any changes from previous 
studies or changes that occur over the course of our work with MCSO.1  
 
We believe strongly that transparency is crucial to organizational relationships and to law enforcement-
community relations and shall demonstrate transparency by providing reports on methodologies, syntax 
construction, data cleaning, and quality assurance measures. We shall also provide traffic stop data files 
used in all analyses methodologies to MCSO via secure file sharing. 
 
2.4 Information Sharing and Communication of Changes: 
Communication and information sharing are vital to building an effective working relationship between CNA 
and MCSO. CNA shall establish several practices for its work on traffic stop analysis to ensure that MCSO 
and the Monitoring Team have a complete understanding of all processes and activities we undertake, from 
start to finish, once a raw data file(s) is received from MCSO. These practices shall include the following: 
 
• 
Documenting approaches to data management, cleaning, and preparation in the weekly reports 
we provide, including explanations about programming and analysis syntax and analytical 
methods employed. 
• 
Providing periodic (upon request) trainings and briefings for MCSO staff on the lessons learned 
by the analysis team and any changes made to syntax, programming, and other data 
management procedures; this information shall be compiled into quarterly bulletins, 
offeringongoing, thorough documentation of the team’s work. 
• 
Providing periodic (upon request) updates for MCSO and the Monitoring Team regarding 
changes in analytic strategy, statistical software and related programs, and any staffing 
changes affecting the work. 
• 
Delivering, at the conclusion of our work, CNA’s compilation of all the information in the periodic 
 
1 For examples of past CNA work, see:  (1) Rodriguez, Denise, Laura Kunard, Will Johnson, James LaRochelle, 
Zoë Thorkildsen. (2015). Collaborative Reform Initiative: Assessment Report on the Fayetteville Police 
Department. Washington, DC: Office of Community Oriented Policing Services. https://ric-zai-
inc.com/Publications/cops-w0790-pub.pdf). (2) McMahon, Joyce and Amanda Kraus (2005). A Suggested 
Approach to Analyzing Racial Profiling: Sample Templates for Analyzing Car-Stop Data. Washington, DC: 
Office of Community Oriented Policing Services. https://ric-zai-inc.com/searchSimple.php

SERIAL 240189-CI 
 
reports, trainings, and briefings into a comprehensive guide to conducting the traffic stop 
analyses, from the initial delivery of raw data from MCSO to the production of final analysis 
reports. 
 
With these practices and reporting procedures, MCSO will have ongoing, up-to-date information about all 
aspects of this analysis project, leaving little margin for the introduction of new information when the official 
reports are received. Additionally, MCSO staff shall build their knowledge of how the traffic stop analysis is 
conducted, thus increasing their ability to conduct the analyses independently once DOJ involvement ends. 
 
2.5 Developing Analytical Capacity: 
MCSO has increased their analytical capacity through software acquisition and personnel hires during the 
original contract period. CNA will continue to work closely with MCSO to assist with capacity building as 
needed. 
 
2.6 Technical Assistance Process: 
The development and delivery of technical assistance to a police organization like MCSO, especially one 
that is under a federal court order regarding biased traffic stop practices, is a significant and challenging 
undertaking. It requires careful deliberation on identifying technical assistance needs, and how technical 
assistance to MCSO staff shall be developed, delivered, and assessed. Essentially, a collaborative and 
trusting relationship must exist between the technical assistance provider and the recipient agency to 
deliver technical assistance and foster meaningful organizational change. 
 
CNA has been providing technical assistance to more than 300 police agencies for the past 10 years, 
covering a variety of areas, such as officer involved shootings, use of force, community policing, policing 
innovation, police-research partnerships, violence reduction, and body-worn camera implementation. We 
have learned over the past decade of involvement with police agencies of all types and sizes that delivery 
of technical assistance depends on a trusting relationship built through quality interactions and 
communication, and maintained over time. For all its technical assistance initiatives, CNA establishes 
trusting relationships through regular, peer-friendly (e.g., cop-to-cop), strategically focused (e.g., based on 
a technical assistance plan), and non-intrusive, non-directive technical assistance delivery mechanisms. 
These mechanisms have never failed. Even the most sophisticated and well-funded police agencies that 
have research relationships with top-level researchers (e.g., Los Angeles, Chicago, Las Vegas, 
Philadelphia) have communicated technical assistance needs to CNA, and we have consistently delivered 
with high-quality resources and advice. 
 
Although the MCSO solicitation articulates several well-defined technical assistance needs that CNA shall 
address, such as training on analysis, assistance with understanding programming and syntax, and 
attendance (and active participation) at MCSO meetings, it also provides for CNA response to ad hoc 
requests for technical assistance related to this traffic stop analysis initiative. As noted above (under 
“Information Sharing and Communication of Changes”), CNA shall provide regular updates and information 
regarding any changes in or modifications to data preparation, computer programming and syntax, 
software, analytic approaches and methodology, and staffing and project management.  
 
We also understand that in conducting this work and developing a working relationship with MCSO, other 
technical assistance needs shall arise that shall be addressed by CNA’s vast, highly qualified consultant 
pool. We stand ready to respond to ad hoc technical assistance requests within 24 hours, as required by 
the solicitation. Requests may include basic or advanced training in crime analysis for MCSO staff and 
analysts, training in contemporary statistical analysis, assistance with internal and external communications 
planning around dissemination of the analysis results, and assistance with refinements to the MCSO early 
intervention system. CNA shall establish a formal technical assistance request and review procedure with 
MCSO to review each request for relevance, need, feasibility, and affordability. Where technical assistance 
requests are made that cannot be fulfilled through the resources of this project, CNA shall work with MCSO 
to identify and request other technical assistance resources through the Bureau of Justice Assistance, the 
Office of Community Oriented Policing Services, and other DOJ bureaus. 
 
It is through CNA’s focused and high-quality technical assistance, similar to the communications and 
information sharing issues discussed above, that MCSO shall build the skills, capacity, and confidence to 
tackle complicated problems like bias in traffic stops.

SERIAL 240189-CI 
 
2.8 Transfer of Activities: 
CNA understands and shall abide by all requirements outlined in this section. We shall provide, by no later 
than the eighth month of the final performance period, plans for transfer of the project to either MCSO or a 
new contractor (as applicable). If necessary, CNA shall initiate transition activities sixty (60) calendar days 
prior to the expiration of the task order. These activities include: (2.8.1.1) Continued full service to the 
customers; (2.8.1.2) at the Contracting Officer’s discretion, participating in five (5) or more meetings with 
the new Contractor to effect a smooth transition and to receive detailed information on the prior operations; 
(2.8.1.3) providing complete documentation and all hardware, software, materials and data produced or 
acquired with task order funds over to MCSO or the new Contractor in good condition; and, during a three 
(3)-week transition period, assure that the Contractor’s senior personnel train the new personnel 
(Contractor or government) in all system operation and maintenance functions; and, (2.8.1.4) performing 
appropriate close-out of all outstanding technical and related work. 
 
In addition, CNA shall follow the requirements of Contract Closeout and schedule a meeting with MCSO’s 
Procurement Contract Office to discuss the execution of information technology transition activities related 
to data, software, web content, and electronic records. CNA shall use the Chain of Custody Form when 
records are transferred to the Custodian of Record at end of contract and for providing authorization to 
destroy any records (requests need to be made from the vendor to the Custodian of Record and Custodian 
of Record provides approval). 
 
Finally, because CNA shall not use any underlying data for study analysis that are leased or proprietary, 
analytic files (where source files are reduced in volume and tailored to specific analyses), or data analytic 
programs, all results produced for this project shall be the property of Maricopa County. CNA understands 
that all information and materials, including data, developed under this task order, as negotiated, are the 
property of the government and shall be delivered as part of the turnover at the end of the task order. No 
information developed under this task order shall be used in external analyses or presentations by CNA 
without the written permission of Maricopa County.

SERIAL 240189-CI 
 
EXHIBIT C 
 
OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND PER DIEM POLICY 
 
 
1.0 
All contract-related travel plans and arrangements shall be prior-approved by the County Contract 
Administrator.  
 
2.0 
Lodging, per diem and incidental expenses incurred in performance of Maricopa County/Special 
District (County) contracts shall be reimbursed based on current U.S. General Services 
Administration (GSA) domestic per diem rates for Phoenix, Arizona.  Contractors must access the 
following internet site to determine rates (no exceptions): (www.gsa.gov). 
 
2.1 
Additional incidental expenses (i.e., telephone, fax, internet and copying charges) shall not 
be reimbursed. They should be included in the contractor’s e as an overhead charge. 
 
2.2 
The County will not (under no circumstances) reimburse for Contractor guest lodging, per 
diem or incidentals. 
 
3.0 
Commercial air travel shall be reimbursed as follows: 
 
3.1 
Coach airfare will be reimbursed by the County.  Business class airfare may be allowed 
only when preapproved in writing by the County Contract Administrator as a result of the 
business need of the County when there is no lower fare available.  
 
3.2 
The lowest direct flight airfare rate from the Contractors assigned duty post (pre-defined at 
the time of contract signing) will be reimbursed.  Under no circumstances will the County 
reimburse for airfares related to transportation to or from an alternate site.  
 
3.3 
The County will not (under no circumstances) reimburse for Contractor guest commercial 
air travel. 
 
4.0 
Rental vehicles may only be used if such use would result in an overall reduction in the total cost 
of the trip, not for the personal convenience of the traveler.  Multiple vehicles for the same set of 
travelers for the same travel period will not be permitted without prior written approval by the County 
Contract Administrator. 
 
4.1 
Purchase of comprehensive and collision liability insurance shall be at the expense of the 
contractor.  The County will not reimburse contractor if the contractor chooses to purchase 
this coverage. 
 
4.2 
Rental vehicles are restricted to sub-compact, compact or mid-size sedans unless a larger 
vehicle is necessary for cost efficiency due to the number of travelers.  (NOTE:  contractors 
shall obtain pre-approval in writing from the County Contract Administrator prior to rental 
of a larger vehicle.) 
 
4.3 
County will reimburse for parking expenses if free, public parking is not available within a 
reasonable distance of the place of County business.  All opportunities must be exhausted 
prior to securing parking that incurs costs for the County.  Opportunities to be reviewed are 
the DASH; shuttles, etc. that can transport the contractor to and from County buildings with 
minimal costs. 
 
4.4 
County will reimburse for the lowest rate, long-term uncovered (e.g. covered or enclosed 
parking will not be reimbursed) airport parking only if it is less expensive than shuttle 
service to and from the airport. 
 
4.5 
The County will not (under no circumstances) reimburse the Contractor for guest vehicle 
rental(s) or other any transportation costs.

SERIAL 240189-CI 
 
5.0 
Contractor is responsible for all costs not directly related to the travel except those that have been 
pre-approved by the County Contract Administrator.  These costs include (but not limited to) the 
following: in-room movies, valet service, valet parking, laundry service, costs associated with 
storing luggage at a hotel, fuel costs associated with non-County activities, tips that exceed the per 
diem allowance, health club fees, and entertainment costs.  Claims for unauthorized travel 
expenses will not be honored and are not reimbursable.  
 
6.0 
Travel and per diem expenses shall be capped at 15% of project price unless otherwise specified 
in individual contracts. 
 
7.0 
Contractor shall provide, (upon request) with their invoice(s), copies of receipts supporting travel 
and per diem expenses, and if applicable with a copy of the written consent issued by the Contract 
Administrator. No travel and per diem expenses shall be paid by County without copies of the 
written consent as described in this policy and copies of all receipts.

SERIAL 240189-CI 
 
THE CNA CORPORATION DBA: CNA, 3003 WASHINGTON BLVD., ARLINGTON, VA  22201 
 
 
PRICING SHEET: NIGP CODES: 92022 
 
Terms: 
  
 
 
 
NET 30 
 
Vendor Number: 
 
 
 
VS0000002930 
 
Certificates of Insurance 
 
 
Required 
 
Contract Period: 
 
 
 
To cover the period ending August 31, 2025 2026 2027.