Buckeye FY2027 GPEC Agreement with Exhibits.pdf

City of Buckeye — Regular Council Meeting (2026-06-16)

Extracted text (via ocr_local) 35361 characters

AGREEMENT BETWEEN
THE GREATER PHOENIX ECONOMIC COUNCIL
AND THE CITY OF BUCKEYE
Fiscal Year 2026-2027

The City Council of the CITY OF BUCKEYE, a municipal corporation (the “City”), has approved
participation in and support of the regional economic development program of the GREATER PHOENIX
ECONOMIC COUNCIL (“GPEC”), an Arizona nonprofit corporation. The purpose of this agreement
(“Agreement”) is to set forth the regional economic development program that GPEC agrees to undertake,
the support that the City agrees to provide, the respective roles of GPEC and the City and the payments of
the City to GPEC for the fiscal year July 1, 2026 - June 30, 2027 (“FY2027”). This Agreement is dated
and effective as of July 1, 2026, and terminates on June 30, 2027.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the CITY and
GPEC agree as follows:

I. RESPONSIBILITIES OF GPEC
A. MISSION: Attract and grow quality businesses and advocate for Greater Phoenix’s
competitiveness.
B. GOALS: GPEC is guided by and strategically focused on two specific long-range goals:
1. Marketing the region to generate qualified business/industry prospects in targeted

economic clusters.

2. Leveraging public and private allies and resources to locate qualified prospects,
improve overall competitiveness, and sustain organizational vitality.

Cc. RETENTION AND EXPANSION POLICY:

1. GPEC’s primary role is developing the Greater Phoenix region’s market
intelligence strategy for high wage, base industry clusters in coordination with
representatives of GPEC member communities.

2. Retention and expansion of existing businesses within GPEC member
communities is primarily a local issue.

3. GPEC will support its member communities’ efforts to retain and expand
existing businesses through coordinating regional support and providing research
on key retention and expansion projects.

4. GPEC will advise its member communities when an existing company contacts
GPEC regarding a retention or expansion issue, subject to any legal or
contractual non-disclosure obligations.

D. ACTION PLAN AND BUDGET: In accordance with the Mission, Goals and Retention and
Expansion Policy set forth above and subject to the availability of adequate funding, GPEC
shall implement the Action Plan and Budget adopted by GPEC’s Board of Directors, a
copy of which has been delivered to the City, receipt of which is hereby acknowledged. A
summary of the Action Plan is attached hereto as Exhibit A (“GPEC Action Plan”). The

City shall be informed of any changes in the adopted GPEC Action Plan which will
materially affect or alter the priorities established therein. Such notification will be in
writing and will be made prior to implementation of such changes. Notwithstanding the
foregoing, the City acknowledges and agrees that GPEC may, in its reasonable judgment
in accordance with its own practices and procedures, substitute, change, reschedule, cancel
or defer certain events or activities described in the GPEC Action Plan as required by a
result of changing market conditions, funding availability, unforeseen expenses or other
circumstances beyond GPEC’s reasonable control. GPEC shall solicit the input of the City
on the formulation of future marketing strategies and advertisements. The GPEC Action
Plan will be revised to reflect any agreed-upon changes to the GPEC Action Plan.

E. PERFORMANCE TARGETS: Specific performance targets, established by GPEC’s
Executive Committee and Board of Directors, are attached hereto as Exhibit B (“GPEC
Performance Measures”) and shall be used to evaluate and report progress on GPEC’s
implementation of the GPEC Action Plan. In the event of changing market conditions,
funding availability, unforeseen expenses or other circumstances beyond GPEC’s
reasonable control, these performance targets may be revised with the City’s prior written
approval, or with the prior written approval of a majority of the designated members of
GPEC’s Economic Development Directors Team (“EDDT”). GPEC will provide monthly
reports to the City discussing in detail its progress in implementing the GPEC Action Plan
as well as reporting the numerical results for each performance measurement set forth in
Exhibit B. GPEC shall provide a copy of its annual external audit for the preceding fiscal
year to the City no later than December 31, 2026.

In the case of any benchmark which is not met, GPEC will meet with the EDDT to provide
an explanation of the relevant factors and circumstances and discuss the approach to be
taken in order to achieve the target(s). Failure to meet a performance target will not, by
itself, constitute an event of default hereunder unless GPEC (i) fails to inform the City of
such event or (ii) fails to meet with EDDT to present a plan for improving its performance
during the balance of the term of the Agreement, which, if GPEC fails to comply with
either step, will constitute an event of default for which the City may terminate this
Agreement pursuant to paragraph IV.J. below.

I. RESPONSIBILITIES OF THE CITY

A. STAFF SUPPORT OF GPEC EFFORTS: The City shall provide staff support to GPEC’s
economic development efforts as follows:

1. The City shall respond to leads or prospects referred by GPEC in a professional
manner within the time frame specified by the lead or prospect if the City desires
to compete and if the lead is appropriate for the City. When available, the City
agrees to provide its response in the format developed jointly by the EDDT and
GPEC;

2. The City shall provide appropriate local hospitality, tours and briefings for
prospects visiting sites in the City;

3. The City shall provide an official economic development representative to
represent the City on the EDDT, which advises GPEC’s President and CEO;

4. The City shall cooperate in the implementation of GPEC/EDDT process

improvement recommendations including the use of common presentation
formats, exchange of information on prospects with GPEC’s staff, the use of

shared data systems, land and building databases and private sector real estate
industry interfaces;

5. The City shall use its best efforts to respond to special requests by GPEC for
particularized information about the City within three business days after the
receipt of such request;

6. In order to enable GPEC to be more sensitive to the City’s requirements, the City
may, at its sole option, deliver to GPEC copies of any City approved economic
development strategies, work plan, programs and evaluation criteria. GPEC shall
not disclose the same to the other participants in GPEC or their representatives;

7. The City shall utilize its best good faith efforts to cause an economic development
professional representing the City to attend all marketing events and other
functions to which the City has committed itself; and

8. The City agrees to work with GPEC to improve the City’s Competitiveness and
market readiness to support the growth and expansion of the targeted industries as
identified for the City in Exhibit C (‘Targeted Industries”).

Recognition of GPEC: The City agrees to recognize GPEC as the City’s officially
designated regional economic development organization for marketing the Greater
Phoenix region.

Il. ADDITIONAL AGREEMENTS OF THE PARTIES:

PARTICIPATION IN MARKETING EVENTS AND PROVISION OF TECHNICAL
ASSISTANCE: Representative(s) of the City shall be entitled to participate in GPEC’s
marketing events provided that such participation shall not be at GPEC’s expense. When
requested and appropriate, GPEC will use its best efforts to provide technical assistance
and support to City economic development staff for business location prospects identified
and qualified by the City and assist the City with presentations to the prospect in the City
or the prospect’s corporate location.

COMPENSATION:

1. The City agrees to pay $58,430 for services to be provided by GPEC pursuant to
the Agreement during the fiscal year ending on June 30, 2027, as set forth in this
Agreement. This amount is based on $.4897 per capita, based upon the 2025
Office of Economic Opportunity population estimate, which listed the City as
having a population of 119,317. The payment by the City may, upon the mutual
and discretionary approval of the board of directors of GPEC and the City Council,
be increased or decreased from time to time during the term hereof in accordance
with the increases or decreases of general application in the per capita payments to
GPEC by other municipalities which support GPEC.

2. Funding for GPEC services under this Agreement shall be subject to the annual
appropriation of funds by the City Council pursuant to the required budget process
of the City;

3. Nothing herein shall preclude the City from contracting separately with GPEC for

services to be provided in addition to those to be provided hereunder, upon terms
and conditions to be negotiated by the City and GPEC; and

Iv.

Cc.

4. GPEC shall submit invoices for payment on a quarterly basis. The foregoing
notwithstanding, if GPEC has not provided the City with the audit required
pursuant to paragraph I.E. above no later than December 31, 2026, no payments
shall be made hereunder until the City receives the audit report. Invoices and
monthly activity reports, substantially in the form of Exhibit D (‘Reporting
Mechanism for Contract Fulfillment’) attached hereto, are to be submitted to the
address listed under paragraph IV.P.

COOPERATION:

1. The parties acknowledge that GPEC is a cooperative organization effort among
GPEC and its member communities. Accordingly, the City and GPEC covenant
and agree to work together in a productive and harmonious manner to cooperate in
furthering GPEC’s goals for FY2027. The City and GPEC further covenant and
agree to comply with the Regional Cooperation Protocol, attached hereto as
Exhibit F, in all material respects.

2. The City agrees to work with GPEC, as necessary or appropriate, to revise the
performance measures, and/or benchmarks, and/or goals for the FY2028 contract.

3. The City agrees to work with GPEC during FY2027 to develop a revised public
sector funding plan, including a regional allocation formula for FY2028, if
determined to be necessary or appropriate.

GENERAL PROVISIONS:

COVENANT AGAINST CONTINGENT FEES: GPEC warrants that no person or selling agent
has been employed or retained to solicit or secure this contract upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee. For a breach or
violation of this warranty, the City shall have the right to terminate this Agreement without
liability or, in its discretion, to deduct the commission, brokerage or contingent fee from
its payment to GPEC.

PAYMENT DEDUCTION OFFSET PROVISION: GPEC recognizes the provisions of the City
Code of the City of Buckeye, which require and demand that no payment be made to any
contractor as long as there is any outstanding obligation due to the City, and directs that
any such obligation be offset against payment due to GPEC.

ASSIGNMENT PROHIBITED: No party to this agreement may assign any right or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or
obligation pursuant to this Agreement shall be void and no effect.

INDEPENDENT CONTRACTOR; NO AGENCY: Nothing contained in this Agreement creates
any partnership, joint venture or agency relationship between the City and GPEC. At all
times during the term of this Agreement, GPEC shall be an independent contractor and
shall not be an employee of City. City shall have the right to control GPEC only insofar
as to the results of GPEC’s services rendered pursuant to this Agreement. GPEC shall have
no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. GPEC shall have no authority, express or implied, pursuant to this Agreement to
bind City to any obligation whatsoever.

INDEMNIFICATION AND HOLD HARMLESS: To the fullest extent permitted by law, during
the term of this Contract, GPEC shall indemnify, defend, hold, protect and save harmless
the City, its Mayor and any and all of its Council members, officers and employees for,
from and against any and all actions, suits, proceedings, claims and demands, loss, liens,
costs, expense and liability of any kind and nature whatsoever, for injury to or death of
persons, or damage to property, including property owned by City, brought, made, filed
against, imposed upon or sustained by the City, its officers, or employees in and arising
from or attributable to or caused directly or indirectly by the negligence, wrongful acts,
omissions or from operations conducted by GPEC, its directors, officers, agents or
employees acting on behalf of GPEC and with GPEC’s knowledge and consent.

Any party entitled to indemnity shall notify GPEC in writing of the existence of any claim,
demand or other matter to which GPEC’s indemnification obligations would apply, and
shall give to GPEC a reasonable opportunity to defend the same at its own expense and
with counsel reasonably satisfactory to the indemnified party.

Nothing in this Subsection E shall be deemed to provide indemnification to any
indemnified party with respect to any liabilities arising from the fraud, negligence,
omissions or willful misconduct of such indemnified party.

INSURANCE: GPEC shall procure and maintain for the duration of this Agreement, at
GPEC’s own cost and expense, insurance against claims for injuries to persons or damages
to property which may arise from or in connection with this Agreement by GPEC, its
agents, representatives, employees or contractors, in accordance with the Insurance
Requirements set forth in Exhibit E (“Insurance Requirements”), attached hereto. The
City acknowledges that it has received and reviewed evidence of GPEC’s insurance
coverage in effect as of the execution of this Agreement.

GRATUITIES: The City may, by written notice to GPEC, terminate the right of GPEC to
proceed under this Agreement upon one (1) calendar day notice, if it is found that gratuities
in the form of entertainment, gifts, or otherwise were offered or given by GPEC, or any
agent or representative of GPEC, to any officer or employee of the City with a view toward
securing a contract or securing favorable treatment with respect to the awarding or
amending, or the making of any determinations with respect to the performance of such
contract; provided that the existence of the facts upon which the City makes such findings
shall be an issue and may be reviewed in any competent court. In the event of such
termination, the City shall be entitled to pursue all legal and equitable remedies against
GPEC available to the City, including payment of the City’s expenses and attorneys’ fees
in connection with terminating this Agreement pursuant to this paragraph.

EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this Agreement,
GPEC agrees as follows:

1. GPEC will not discriminate against any employee or applicant for employment
because of race, color, religion, gender, sexual orientation, national origin, age or
disability. GPEC shall take affirmative action to ensure that applicants are
employed, and that employees are treated during employment without regard to
their race, color, religion, gender, sexual orientation, national origin, age or
disability. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, and

selection for training, including apprenticeship. GPEC agrees to post in
conspicuous places, available to employees and applicants for employment,
notices setting forth the provisions of this nondiscrimination clause.

GPEC will, in all solicitations or advertisements for employees place by or on
behalf of GPEC, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, gender, sexual orientation,
national origin, age or disability.

GPEC will cause the foregoing provisions to be inserted in all subcontracts for any
work covered by this Agreement, provided that the foregoing provisions shall not
apply to Agreements or subcontracts for standard commercial supplies or new
materials.

Upon request by the City, GPEC shall provide City with information and data
concerning action taken and results obtained in regard to GPEC’s Equal
Employment Opportunity efforts performed during the term of this Agreement.
Such reports shall be accomplished upon forms furnished by the City or in such
other format as the City shall prescribe.

COMPLIANCE WITH APPLICABLE FEDERAL AND STATE LAWS REQUIRED. GPEC
understands and acknowledges the applicability of the Immigration Reform and Control
Act of 1986, the Drug-Free Workplace Act of 1989 and the Americans with Disabilities
Act, and agrees to comply therewith in performing under any resultant agreement and to
permit City inspection of its records to verify such compliance.

GPEC warrants to the City that, to the extent applicable under A.R.S. § 41-4401,
GPEC is in compliance with all Federal Immigration laws and regulations that
relate to its employees and with the E-Verify Program under A.R.S. § 23-214(A).
GPEC acknowledges that a breach of this warranty by GPEC or any subcontractors
providing services under this Agreement is a material breach of this Agreement
subject to penalties up to and including termination of this Agreement or any
applicable subcontract. The City retains the legal right to inspect the papers of any
employee of GPEC or any subcontractor who works on this Agreement to ensure
compliance with this warranty.

The City may conduct random verification of the employment records of GPEC
and any of its subcontractors who work on this Agreement to ensure compliance
with this warranty.

The City will not consider GPEC or any of its subcontractors who work on this
Agreement in material breach of the foregoing warranty if GPEC and such
subcontractors establish that they have complied with the employment verification
provisions prescribed by 8 USCA § 1324(a) and (b) of the Federal Immigration
and Nationality Act and the E-Verify requirements prescribed by A.R.S. § 23-
214(A).

The provisions of this Section I must be included in any contract GPEC enters into
with any and all of its subcontractors who provide services under this Agreement
or any subcontract to provide services under this Agreement. As used in this
Section I “services” are defined as furnishing labor, time or effort in the State of

Arizona by a contractor or subcontractor. Services include construction or
maintenance of any structure, building or transportation facility or improvement to

real property.

5. GPEC certifies that it is not currently engaged in, and agrees for the duration of
the Agreement to not engage in, a boycott of Israel as defined in A.R.S. § 35-393.

6. In accordance with Arizona Revised Statutes § 35-394, GPEC hereby certifies
and agrees that GPEC does not currently and shall not for the duration of this
Agreement use 1) the forced labor of ethnic Uyghurs in the People’s Republic of
China, 2) any services or goods produced by the forced labor of ethnic Uyghurs
in the People’s Republic of China, and/or 3) any suppliers, contractors or
subcontractors that use the forced labor or any services or goods produced by the
forced labor of ethnic Uyghurs in the People’s Republic of China. If GPEC
becomes aware during the term of this Agreement that GPEC is not in
compliance with this Section, then GPEC shall notify the City within five (5)
business days after becoming aware of such noncompliance. If GPEC does not
provide the City with written certification that GPEC has remedied such
noncompliance within one hundred eighty (180) days after notifying the City of
such noncompliance, this Agreement shall terminate, except that if the
Agreement termination date occurs before the end of such one hundred eighty
(180) day remedy period, this Agreement shall terminate on such contract
termination date.

TERMINATION. City shall have the right to terminate this Agreement if GPEC shall fail
to duly perform, observe or comply with any covenant, condition or agreement on its part
under this Agreement and such failure continues for a period of 30 days (or such shorter
period as may be expressly provided herein) after the date on which written notice requiring
the failure to be remedied shall have been given to GPEC by the City; provided, however,
that if such performance, observation or compliance requires work to be done, action to be
taken or conditions to be remedied which, by their nature, cannot reasonably be
accomplished within 30 days, no event of default shall be deemed to have occurred or to
exist if, and so long as, GPEC shall commence such action within that period and diligently
and continuously prosecute the same to completion within 90 days or such longer period
as the City may approve in writing. The foregoing notwithstanding, in the event of
circumstances which render GPEC incapable of providing the services required to be
performed hereunder, including, but not limited to, insolvency or an award of monetary
damages against GPEC in excess of its available insurance coverage and assets, the City
may immediately and without further notice terminate this Agreement.

RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS. GPEC’s
performance hereunder shall be in material compliance with all applicable federal, state
and local health, environmental, and safety laws, regulations, standards, and ordinances in
effect during the performance of this Agreement.

INSTITUTION OF LEGAL ACTIONS. Any legal actions instituted pursuant to this
Agreement must be filed in the county of Maricopa, State of Arizona, or in the Federal
District Court in the District of Arizona. In any legal action, the prevailing party in such
action will be entitled to reimbursement by the other party for all costs and expenses of
such action, including reasonable attorneys’ fees as may be fixed by the Court.

APPLICABLE LAW. Any and all disputes arising under any Agreement to be awarded
hereunder or out of the proposals herein called for, which cannot be administratively

resolved, shall be tried according to the laws of the State of Arizona, and GPEC shall agree
that the venue for any such action shall be in the State of Arizona.

CONTINUATION DURING DISPUTES. GPEC agrees that, notwithstanding the existence of
any dispute between the parties, each party shall continue to perform the obligations
required of it during the continuation of any such dispute, unless enjoined or prohibited by
an Arizona court of competent jurisdiction.

CITY REVIEW OF GPEC RECORDS. GPEC shall keep all Agreement records separate and
make them available for audit by City personnel upon request.

NOTICES. Any notice, consent or other communication required or permitted under this
Agreement shall be in writing and shall be deemed received at the time it is personally
delivered, on the second day after its deposit with any commercial air courier or express
service or, if mailed, three (3) days after the notice is deposited in the United States mail
addressed as follows:

Tf to City: Doug Sandstrom, City Manager
City of Buckeye
530 E. Monroe Avenue
Buckeye, Arizona 85326
Phone: (623) 341-2596

If to GPEC: Christine Mackay
President and Chief Executive Officer
Greater Phoenix Economic Council
Two North Central Avenue, Suite 2500
Phoenix, Arizona 85004-4469
Phone: (602) 256-7700
Fax: (602) 256-7744

Any time period stated in such a notice shall be computed from the time the notice is
deemed received. Either party may change its mailing address or the person to receive
notice by notifying the other party as provided in this paragraph.

TRANSACTIONAL CONFLICT OF INTEREST. All parties hereto acknowledge that this
Agreement is subject to cancellation by the City pursuant to the provisions of A.R.S. § 38-
S511.

NONLIABILITY OF OFFICIALS AND EMPLOYEES. No member, official or employee of the
City will be personally liable to GPEC, or any successor in interest, in the event of any
default or breach by the City or for any amount which may become due to GPEC or
successor, or on any obligation under the terms of this Agreement. No member, official or
employee of GPEC will be personally liable to the City, or any successor in interest, in the
event of any default or breach by the GPEC or for any amount which may become due to
the City or successor, or on any obligation under the terms of this Agreement.

NO WAIVER. Except as otherwise expressly provided in this Agreement, any failure or
delay by any party in asserting any of its rights or remedies as to any default, will not
operate as a waiver of any default, or of any such rights or remedies, or deprive any such
party of its right to institute and maintain any actions or proceedings which it may deem
necessary to protect, assert or enforce any such rights or remedies.

SEVERABILITY. If any provision of this Agreement shall be found invalid or
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement will not be affected thereby and shall be valid and enforceable to the fullest
extent permitted by law, provided that the fundamental purposes of this Agreement are not
defeated by such severability.

CAPTIONS. The captions contained in this Agreement are merely a reference and are not
to be used to construe or limit the text.

NO THIRD-PARTY BENEFICIARIES. No creditor of either party or other individual or
entity shall have any rights, whether as a third-party beneficiary or otherwise, by reason of
any provision of this Agreement.

ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS. This Agreement may be executed
in counterparts, each of which is deemed to be an original. This Agreement, including ten
(10) pages of text and the below-listed exhibits which are incorporated herein by this
reference, constitutes the entire understanding and agreement of the parties.

Exhibit A - GPEC Action Plan

Exhibit B - GPEC Performance Measures

Exhibit C - Targeted Industries

Exhibit D - Reporting Mechanism for Contract Fulfillment
Exhibit E - Insurance Requirements

Exhibit F — Regional Cooperation Protocol

This Agreement integrates all of the terms and conditions mentioned herein or incidental
hereto, and supersedes all negotiations or previous agreements between the parties with
respect to all or any part of the subject matter hereof.

All waivers of the provisions of this Agreement must be in writing and signed by the

appropriate authorities of the City or GPEC, and all amendments hereto must be in writing
and signed by the appropriate authorities of the parties hereto.

[SIGNATURES APPEAR ON FOLLOWING PAGE]

IN WITNESS WHEREOF, the parties hereto have executed the Agreement this 16th day of

June, 2026.

ATTEST:

By:

CITY OF BUCKEYE, an Arizona municipal corporation

By:

Honorable Eric W. Orsborn, Mayor

Its: Lucinda J. Aja, City Clerk

APPROVED AS TO FORM:

By:

Its: Tosca Henry, City Attorney

GREATER PHOENIX ECONOMIC COUNCIL,
an Arizona nonprofit corporation

By:

Christine Mackay
President & Chief Executive Officer

Adobe Acrobat Sign Transaction Number: CBJCHBCAABAAV60n16_1f00-26-sS3llbqjxvo66quU3

Exhibit A

GPEC Action Plan

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UOISIA 8CAA-9CASA

ACTION PLAN FY27

FY26-28 Strategic Plan Goals

Goal 1 Goal 2

Build an internationally Advance the region through
recognizable regional brand as a future-focused investments and
market uniquely positioned for infrastructure, robust support for
high-impact industries and the startup ecosystem, and best-
growth driven by innovation. in-class support for expanding

and relocating firms.

FY26-28
Strategic
Plan Goals

L FY27 Action
Plan Strategies
& Tactics

Goal 3

Ensure GPEC is nimble in
executing its mission as
markets, technologies and the
region continue to evolve.

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