06.03.2025 Regular and Special Council Meeting Minutes.pdf
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June 3, 2025 Special Council Meeting and Regular Council Meeting Minutes CITY OF BUCKEYE REGULAR AND SPECIAL COUNCIL MEETING JUNE 3, 2025 MINUTES City Council Chambers 530 East Monroe Avenue Buckeye, AZ 85326 6:00 p.m. Pursuant to A.R.S. § 38-431.03(A)(3) the Council may, by majority vote, recess or adjourn to executive session at one or more times during the meeting, as needed to confer with the City Attorney for legal advice regarding any item listed on this agenda. 1. Call to Order/Invocation/Pledge of Allegiance/Roll Call Mayor Orsborn called the meeting to order at 6:00 p.m.; Sophia Martinez of Screws and Sparkles led the invocation; Councilmember Beard led the Pledge of Allegiance. Members Present: Councilmember Berry, Councilmember Goodman, Councilmember HagEstad (via Microsoft Teams), Councilmember Beard, Vice Mayor Heustis, and Mayor Orsborn. Members Absent: Councilmember Youngker. Departments Present: Interim City Manager Dave Roderique, Deputy City Manager Javier Setovich, Deputy City Manager Doug Sandstrom, City Attorney Scott McCoy, Deputy City Clerk Summer Stewart, Chief Financial Officer William Kauppi, Water Resources Director Terry Lowe, Chief Human Resources Officer Cindy Camarata, Deputy Director Community Services Robert Wisener, Police Chief Robert Sanders, Director of Communications and Intergovernmental Affairs Annie DeChance, Information Technology Director Greg Platacz, Deputy Director of Planning Adam Copeland, Economic Development Director Suzie Boyles, Project Management Office Director James Shano, Fire Chief Jake Rhoades, Aviation Director Scott Gray, and Public Works Director Amy Murray 2. Comments from the Public Amber Gjefle presented statements regarding pride month and requested that the City fly the pride flag. 3. Awards/Presentations/Proclamations – None. 4. CONSENT AGENDA ITEMS / NEW BUSINESS Approval of items on the Consent Agenda - All items with an (*) are considered to be routine matters and will be enacted by one motion and vote of the City Council. Staff has requested Consent Agenda Item 4A to be removed from the Consent Agenda as there are issues with the proposed agreement that need to be worked out with the buyer. Consent Agenda Item 4A June 3, 2025 Special Council Meeting and Regular Council Meeting Minutes is removed from the Consent Agenda and will not be acted on tonight. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to approve Items *4.B and *4.C. Motion passed unanimously. *4.A Council to take action on the Second Amendment to Bid Submission and Real Property Purchase Agreement between the City of Buckeye, an Arizona municipal corporation, and Mattamy Arizona LLC, a Delaware limited liability company, and authorize the City Manager to execute said Agreement on behalf of the City of Buckeye. Staff Liaison: Terry Lowe, Water Resources Director Staff has requested Consent Agenda Item 4A to be removed from the Consent Agenda as there are issues with the proposed agreement that need to be worked out with the buyer. Consent Agenda Item 4A is removed from the Consent Agenda and was not acted on. *4.B Council to take action on the Cooperative Contract Purchase Addendum (CCPA Contract No. 325000011) between the City of Buckeye, an Arizona municipal corporation, and Ferguson Enterprises, LLC, a Virginia limited liability company; and authorize the City Manager to execute said CCPA on behalf of the City of Buckeye. Staff Liaison: Terry Lowe, Water Resources Director Council approved the Cooperative Contract Purchase Addendum (CCPA Contract No. 325000011) between the City of Buckeye, an Arizona municipal corporation, and Ferguson Enterprises, LLC, a Virginia limited liability company; and authorize the City Manager to execute said CCPA on behalf of the City of Buckeye. *4.C Council to take action to authorize the City Manager or their designee to execute and deliver contract changes to the contracts identified in the attached list as may be required for anticipated expenditures under those agreements. Staff Liaison: William Kauppi, Chief Financial Officer Council authorized the City Manager or their designee to execute and deliver contract changes to the contracts identified in the attached list as may be required for anticipated expenditures under those agreements. 5. Special Council Meeting 5.A Council to convene into a Special Council Meeting (as required by A.R.S. Title 42, Sections 17101 through 17108). At 6:07 p.m. a motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to convene into a Special Council Meeting (as required by A.R.S. Title 42, Sections 17101 through 17108). 5.B Council to hold a public hearing and take action (roll call vote) on the Truth-in- Taxation (TNT) Primary Property Tax Levy for Fiscal Year 2025-2026 equal to $16,678,998. Staff Liaison: William Kauppi, Chief Financial Officer Mr. Kauppi presented information regarding the Fiscal Year 2025-2026 Primary Property Tax Levy of $16,678,998. The primary property tax levy is not restricted and may be used for any/all services to the Community. It is the City's intention that the City's primary property taxes for a $100,000 valued home not exceed $180. The Fiscal Year 2025-2026 estimate is $160 per year. At 6:13 p.m. June 3, 2025 Special Council Meeting and Regular Council Meeting Minutes Mayor Orsborn opened a public hearing to hear citizen input regarding the Truth-in-Taxation Primary Property Tax Levy. There being no public comment, Mayor Orsborn closed the public hearing at 6:13 p.m. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to approve the Truth-in-Taxation (TNT) Primary Property Tax Levy for Fiscal Year 2025- 2026 equal to $16,678,998. A roll call vote reflected Councilmember Berry, Councilmember Goodman, Councilmember HagEstad, Councilmember Beard, Vice Mayor Heustis, and Mayor Orsborn voted aye; Councilmember Youngker was absent. Motion carried. 5.C Council to hold a public hearing and take action on Resolution No. 11-25 adopting a budget; setting forth the receipts and expenditures and the amounts proposed to be raised by direct property taxation for the various purposes for the Fiscal Year 2025- 2026. Staff Liaison: Greg Luethje, Budget Manager Mr. Luethje presented information regarding Resolution No. 11-25 adopting a budget. On May 20, 2025, Council approved Resolution No. 10-25 adopting the tentative budget in the amount of $819,669,500. Notice was published as required by law. Arizona Revised Statutes provide that the total amounts proposed to be spent in the final budget shall not exceed the total amounts that were proposed for expenditure in the adopted, published tentative estimates. Revenues and expenditures for all funds were summarized. Mayor Orsborn opened a public hearing at 6:20 p.m. to hear citizen input regarding Resolution No. 11-25. There being no public comment, Mayor Orsborn closed the public hearing at 6:20 p.m. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to adopt Resolution No. 11-25 adopting a budget; setting forth the receipts and expenditures and the amounts proposed to be raised by direct property taxation for the various purposes for the Fiscal Year 2025-2026. Motion passed unanimously. 5.D Council to hold a public hearing and take action on Resolution No. 17-25 adopting the Final Budget for the attached Street Lighting Improvement Districts (SLIDs) for Fiscal Year 2025-2026 beginning July 1, 2025 and ending June 30, 2026, by the Governing Body of the SLIDs. Staff Liaison: Larry Price, Special Districts Manager Mr. Price presented information regarding Resolution No. 17-25 adopting a final budget for the City’s Street Lighting Improvement Districts (SLIDs). SLIDs are established with the approval of the City Council. The Council serves as the Governing Board of the SLID and the City administers the operations of the SLID which are for the purpose of operating and maintaining street lighting located with the SLID. By Arizona law, SLIDs cannot incur debt. The SLID assessment is made upon each property within the District and is collected through the Maricopa County property tax system. The projected amount for revenues and expenditures, for all SLIDs, is $565,700 for Fiscal Year 2025- 2026. Mayor Orsborn opened a public hearing at 6:23 p.m. to hear citizen input regarding Resolution No. 17-25. There being no public comment, Mayor Orsborn closed the public hearing at 6:24 p.m. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to adopt Resolution No. 17-25 adopting the Final Budget for the attached Street Lighting Improvement Districts (SLIDs) for Fiscal Year 2025-2026 beginning July 1, 2025 and ending June 30, 2026, by the Governing Body of the SLIDs. Motion passed unanimously. 5.E Council to reconvene into the Regular Council Meeting. At 6:24 p.m. a motion was made by Councilmember Goodman and seconded by Vice Mayor Heustis to reconvene into the Regular Council Meeting. Motion passed unanimously. 6. Public Hearings / Non-Consent - New Business June 3, 2025 Special Council Meeting and Regular Council Meeting Minutes 6.A Council to take action on Resolution No. 28-25 establishing the 2025 Citizen Water and Wastewater Rate Committee to advise and make recommendations to the City Council regarding the implementation and adoption of water and wastewater rates; adopting By-Laws for the Committee; temporarily suspending the provisions of Article 2-4-7 of the City Code; and providing for the automatic termination of said Committee. Staff Liaison: Terry Lowe, Water Resources Director Mr. Lowe presented information regarding Resolution No. 28-25 establishing the 2025 Citizen Water and Wastewater Rate Committee. To consider the potential authorization of water and wastewater rate increases, Buckeye is establishing a 2025 Water/Wastewater Rate Committee. The committee will consist of a group of volunteer stakeholders, residents and business leaders operating under the authority of the proposed by-laws and will facilitate the development of recommendations on potential increases to water and wastewater system operations and their impact. Councilmember Goodman requested clarification regarding the termination of the Committee. Mr. Lowe confirmed the Committee will automatically terminate. Based on questions from Vice Mayor Heustis, Mr. Lowe stated the application will be made available to the public and only applications received by qualified citizens will be considered. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to adopt Resolution No. 28-25 establishing the 2025 Citizen Water and Wastewater Rate Committee to advise and make recommendations to the City Council regarding the implementation and adoption of water and wastewater rates; adopting By-Laws for the Committee; temporarily suspending the provisions of Article 2-4-7 of the City Code; and providing for the automatic termination of said Committee. Motion passed unanimously. 7. City Manager's Report and Summary of Current Events Mr. Roderique presented a summary of current events. 8. Comments from the Mayor and Council Councilmember Goodman: thanked the public speaker for her comments; requested guidance from staff related to recognizing events in the City. 9. Proposals for Future Agenda Items – None. 10. Adjournment There being no further business to discuss, Mayor Orsborn adjourned the meeting at 6:38 p.m. _________________________________ Eric W. Orsborn, Mayor ATTEST: _____________________________________ Lucinda J. Aja, City Clerk I hereby certify that the foregoing minutes are a true and correct copy of the Regular Council Meeting held on June 3, 2025. I further certify that a quorum was present. _____________________________________ Lucinda J. Aja, City Clerk