Council to take action on Change Order No. 2 to the Cooperative Contract Purchase Addendum (CCPA No. 2025151) between the City of Buckeye, an Arizona municipal corporation, and Saguaro Summit LLC dba

4.D
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 05/05/26
AGENDA ITEM: 4.D. CSD - Change
Order #2 for Cooperative Contract
Purchase Addendum 2025151 with
Saguaro Summit LLC, dba Christmas
Light Decorators for holiday light displays
across City facilities and parks. 
DATE PREPARED: 05/04/26
DISTRICT NO.:
STAFF LIAISON: Kelby Mieras, Deputy Director of Community Services,
kmieras@buckeyeaz.gov, (623) 349-6617
DEPARTMENT: Community Services
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action on Change Order No. 2 to the Cooperative Contract Purchase Addendum (CCPA
No. 2025151) between the City of Buckeye, an Arizona municipal corporation, and Saguaro Summit LLC
dba Christmas Light Decorators, an Arizona limited liability company, related to the lease, installation
and removal of holiday lights and decorations throughout Buckeye; and authorize the City Manager to
execute and deliver said Change Order on behalf of the City of Buckeye.
GOALS AND OBJECTIVES FOR THE STRATEGIC PLAN FOCUS AREAS: 
Economic Growth
SUMMARY
PROJECT DESCRIPTION:
Approval of this change order will allow for holiday light displays throughout the city, including parks and
facilities to create a more cohesive hometown holiday theme.   Displays include building lights, tree
lights, physical props with interactive displays, holiday tree and photo pods. The initial contract with this
vendor only captured FY2026 expenses, so the change order will allow the city to utilize an extension on
a cooperative contract and will cover all expenses for FY2027.  
This contract will be shared between Community Services and Public Works Facilities division.  When
obtaining pricing for our budget requests, it was realized that there was a cost increase to these displays
which required an increase to the contracted amount.
BENEFITS:
This change order will provide holiday decorations throughout areas of Buckeye and create a cohesive
display across our city parks and facilities. These holiday displays have been an attraction for our
Buckeye residents and surrounding communities and promotes a festive atmosphere and family friendly
experience.  
FUTURE ACTION:
CSD plans to work with our Procurement department to conduct a Request for Proposal for these light
displays which will allow the City to negotiate our own pricing structure based on our unique needs and
will lock that pricing in for a duration of time via the contract.  
FINANCIAL IMPACT STATEMENT:

The change order will increase the not to exceed amount to $1,617,000 from $950,000 and will cover all
FY27 expenses.  The total cost of holiday lights and décor comes out of the Marketing and Tourism
budget and is generated by the transient tax. Funds are allocated each year for holiday lights and
displays.
CURRENT FISCAL YEAR TOTAL COST:
The existing contract is for $950,000 and these funds have already been expended.  There will be no
further financial impact to the budget regarding this line item for FY2026, however, the FY2027 budget
includes $670,000 for the holiday lights and banner installations along Monroe Avenue.  
BUDGETED:
Yes
FISCAL YEAR:
2027
FUND/DEPARTMENT:
Communications | Marketing and Tourism | 30751188-520011
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
2025151.pdf