Council to take action to ratify and approve the submission of a $86,558.40 grant application under the 2026 Arizona Library Services and Technology Act Grant to the Arizona State Library, Archives, a

4.M
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 05/05/26
AGENDA ITEM: 4.M. FIN - 2026 Arizona
Library Services and Technology Act
Grant Application through the Arizona
State Library, Archives, and Public
Records, a Division of the Office of the
Arizona Secretary of State
DATE PREPARED: 05/04/26
DISTRICT NO.: All
STAFF LIAISON: Rob Roach, Grant Program and Procurement Manager,
rroach@buckeyeaz.gov, (623) 349-6165
DEPARTMENT: Financial Services
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action to ratify and approve the submission of a $86,558.40 grant application under the
2026 Arizona Library Services and Technology Act Grant to the Arizona State Library, Archives, and
Public Records, a division of the Office of the Arizona Secretary of State, with a grant request in the sum
of $38,240, and an in-kind match from the City of Buckeye of $48,318.40; and authorize and direct the
Mayor, City Manager, City Attorney, and City Clerk to take all steps necessary to cause the execution
and delivery, and carry out the purpose and intent of said application.
GOALS AND OBJECTIVES FOR THE STRATEGIC PLAN FOCUS AREAS: 
Innovative and High Performing Organizations
SUMMARY
PROJECT DESCRIPTION:
The CSD seeks to develop and implement a Makerspace Program for the Library. Makerspaces are
designed as a collaborative workspace for people of all ages to explore, learn, create, and share ideas
by using a variety of resources and tools. If awarded, funds will be used to purchase makerspace
equipment and materials, including a three-dimensional (3D) printer, sewing and embroidery machine,
vinyl printer, and other tools. These tools will support hands-on learning opportunities that introduce
participants to advanced technology, Science, Technology, Engineering, Arts, and Mathematics
(STEAM)-based tools, and creative skill development programs at the Library.  Community members will
benefit from this makerspace because it will support lifelong learning and introduce new and innovative
technology and skill-building opportunities. The Makerspace is part of the Library’s Master Plan. The
grant covers a 12-month period.
BENEFITS:
The objective is to expand and enhance the Library’s program offerings to the public. Community
members will benefit by gaining hands-on access to emerging technology, enhanced digital literacy, and
engagement in unique learning experiences. Makerspace resources and technology may also aid
individuals who face difficulties learning through traditional methods. Makerspaces aid students'
preparation for careers focused on problem-solving, creativity, adaptability, and technological literacy.
These skills are in high demand for Science, Technology, Engineering, Arts, and Mathematics (STEAM)
industries. This project also supports digital equity, workforce readiness, and the Library’s role as a
community hub for learning and innovation.

FUTURE ACTION:
If awarded, the Award Agreement will be presented to Council for budget authority, as well as the
authority to accept and execute the grant award. If awarded and after all grant funding has been
exhausted, any additional Makerspace needs will come from the CSD General Fund account unless
additional grant funding opportunities become available, in which case the Grants team will pursue.
FINANCIAL IMPACT STATEMENT:
The 2026 Library Services and Technology Act grant portion is $38,240.00. There is a $48,318.40 in-
kind match required for this grant. The in-kind match consists of the time and efforts of three Library staff
members to run the Makerspace program. This in-kind match is included in the CSD General Fund
Budget for Fiscal Year 2027. The total cost is $86,558.40. If awarded, the Award Agreement will be
presented to Council for budget authority, as well as the authority to accept and execute the grant award.
CURRENT FISCAL YEAR TOTAL COST:
The total Fiscal Year 2027 cost is $86,558.40, with a $38,240 reimbursable based on the budget. These
figures have been included in the City's CSD General Fund budget (1004151-510001), and the
Community Services Department Grant budget (35764150-521525).
BUDGETED:
Yes
FISCAL YEAR:
2027
FUND/DEPARTMENT:
Grant: 35764150-521525, In-Kind Match: 10004151-510001
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
CAR Recap Summary - Library Services and Technology Act Grant Application.docx
Application Submitted 4.9.26.pdf
Buckeye_Makerspace_Budget.xlsx