02.17.2026 Regular Council Meeting Minutes.pdf
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February 17, 2026 Regular Council Meeting Minutes CITY OF BUCKEYE REGULAR COUNCIL MEETING FEBRUARY 17, 2026 MINUTES City Council Chambers 530 East Monroe Avenue Buckeye, AZ 85326 6:00 p.m. Pursuant to A.R.S. § 38-431.03(A)(3) the Council may, by majority vote, recess or adjourn to executive session at one or more times during the meeting, as needed to confer with the City Attorney for legal advice regarding any item listed on this agenda. 1. Call to Order/Invocation/Pledge of Allegiance/Roll Call Mayor Orsborn called the meeting to order at 6:00 p.m.; Pastor Rick Wiles of First Southern Buckeye led the invocation; Councilmember Heustis led the Pledge of Allegiance. Members Present: Councilmember Youngker (arrived at 6:03 p.m. via Microsoft Teams), Councilmember Berry, Councilmember HagEstad, Councilmember Beard, Councilmember Heustis, Vice Mayor Goodman, and Mayor Orsborn. Members Absent: None. Departments Present: City Manager Doug Sandstrom, Deputy City Manager Javier Setovich, Deputy City Manager Jared Askelson, City Attorney Tosca Henry, Deputy City Clerk Summer Stewart, Police Chief Robert Sanders, Fire Chief Jake Rhoades, Water Resources Director Terry Lowe, Program Management Office Director James Shano, Community Services Director Miranda Gomez, Information Technology Director Greg Platacz, Interim Chief Financial Officer Rick Langley, Interim Communications Director John O’Halloran, Public Works Director Amy Murray, and Development Services Director Brian Craig. 2. Comments from the Public – None. 3. Awards/Presentations/Proclamations – None. 4. CONSENT AGENDA ITEMS / NEW BUSINESS Approval of items on the Consent Agenda - All items with an (*) are considered to be routine matters and will be enacted by one motion and vote of the City Council. A motion was made by Councilmember Heustis and seconded by Vice Mayor Goodman to approve Items *4.A, *4.B, *4.C, *4.D, *4.E, *4.F, *4.G, *4.H, *4.I, and *4.J. Motion passed unanimously. *4.A Council to take action on Resolution No. 22-26 accepting a Petition for Formation of a Street Lighting Improvement District (SLID); declaring its intention to form a Street Lighting Improvement District; designating such District as the "City of Buckeye Street Lighting Improvement District No. SLID-2025-011"; providing for the annual levy of taxes or assessments equally apportioned upon all of the non-public property owners in the District to purchase energy for the lighting of public streets and parks within and adjacent to the District; and ordering the recording and filing of this Resolution. February 17, 2026 Regular Council Meeting Minutes Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 22-26 accepting a Petition for Formation of a Street Lighting Improvement District (SLID); declaring its intention to form a Street Lighting Improvement District; designating such District as the "City of Buckeye Street Lighting Improvement District No. SLID-2025- 011"; providing for the annual levy of taxes or assessments equally apportioned upon all of the non- public property owners in the District to purchase energy for the lighting of public streets and parks within and adjacent to the District; and ordering the recording and filing of this Resolution. *4.B Council to take action on Resolution No. 23-26 ordering the work as described in Resolution No. 22-26 and forming City of Buckeye Street Lighting Improvement District No. SLID-2025-011; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 23-26 ordering the work as described in Resolution No. 22-26 and forming City of Buckeye Street Lighting Improvement District No. SLID-2025-011; and ordering the recording and filing of this Resolution. *4.C Council to take action on the In-kind Conduit Agreement between the City of Buckeye, an Arizona municipal corporation, Accipiter Communications, Inc. dba Zona Wyyerd, a Nevada corporation and Wyyerd Connect, LLC d/b/a Wyyerd Fiber, a Delaware limited liability company. Staff Liaison: Greg Platacz, Information Technology Director Council approved the In-kind Conduit Agreement between the City of Buckeye, an Arizona municipal corporation, Accipiter Communications, Inc. dba Zona Wyyerd, a Nevada corporation and Wyyerd Connect, LLC d/b/a Wyyerd Fiber, a Delaware limited liability company. *4.D Council to take action on Change Order No. 2 to the Cooperative Contract Purchase Addendum (CCPA Contract No. 2025075) between the City of Buckeye, an Arizona municipal corporation, and Logicalis, Inc., a New York corporation; and authorize the City Manager to execute said Change Order on behalf of the City of Buckeye. Staff Liaison: Greg Platacz, Information Technology Director Council approved Change Order No. 2 to the Cooperative Contract Purchase Addendum (CCPA Contract No. 2025075) between the City of Buckeye, an Arizona municipal corporation, and Logicalis, Inc., a New York corporation; and authorize the City Manager to execute said Change Order on behalf of the City of Buckeye. *4.E Council to take action to approve refining the project scope for Capital Improvement Program (CIP) Project No. 109560 to clarify its focus on first-floor public-facing service areas and security improvements within City Hall, with no change to the previously approved construction budget; preauthorize the City Manager to approve construction actions and contract amendments for CIP Project No. 109560 - City Hall Conference Room Improvements, in an amount not to exceed the remaining approved construction budget of $727,000, to allow phased implementation of the project; approve the Cooperative Contract Purchase Addendum (CCPA Contract No. 32600175) between the City of Buckeye, an Arizona municipal corporation, and Concord General Contracting, Inc., an Arizona corporation, in the amount of $612,965, representing the first phase of construction; and authorize the City Manager to execute and deliver said Agreements and to take all actions necessary to carry out the purpose and intent of this authorization on behalf of the City of Buckeye. Staff Liaison: James Braveboy Jr., Project Manager February 17, 2026 Regular Council Meeting Minutes Council approved refining the project scope for Capital Improvement Program (CIP) Project No. 109560 to clarify its focus on first-floor public-facing service areas and security improvements within City Hall, with no change to the previously approved construction budget; preauthorize the City Manager to approve construction actions and contract amendments for CIP Project No. 109560 - City Hall Conference Room Improvements, in an amount not to exceed the remaining approved construction budget of $727,000, to allow phased implementation of the project; approve the Cooperative Contract Purchase Addendum (CCPA Contract No. 32600175) between the City of Buckeye, an Arizona municipal corporation, and Concord General Contracting, Inc., an Arizona corporation, in the amount of $612,965, representing the first phase of construction; and authorize the City Manager to execute and deliver said Agreements and to take all actions necessary to carry out the purpose and intent of this authorization on behalf of the City of Buckeye. *4.F Council to take action on Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA Contract No. 2024013.01) between the City of Buckeye, an Arizona municipal corporation, and Hasa, Inc., a California corporation; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. Staff Liaison: Terry Lowe, Water Resources Director Council approved Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA Contract No. 2024013.01) between the City of Buckeye, an Arizona municipal corporation, and Hasa, Inc., a California corporation; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. *4.G Council to take action on Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA Contract No. 2025382) between the City of Buckeye, an Arizona municipal corporation, and Southwest Waterworks Contractors PM LLC DBA Pumpman Waterworks, a Delaware limited liability company, subject to approval of the final form of CCPA by the City Attorney for the correction of the name in the “Change Order #1” section; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. Staff Liaison: Terry Lowe, Water Resources Director Council approved Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA Contract No. 2025382) between the City of Buckeye, an Arizona municipal corporation, and Southwest Waterworks Contractors PM LLC DBA Pumpman Waterworks, a Delaware limited liability company, subject to approval of the final form of CCPA by the City Attorney for the correction of the name in the “Change Order #1” section; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. *4.H Council to take action on Resolution No. 01-26 ordering and calling a Primary Election to be held on Tuesday, July 21, 2026, and, if necessary, a General Election to be held on Tuesday, November 3, 2026, to nominate candidates for Council Member seats for Districts 4, 5, and 6 in the City of Buckeye; designating or providing for the manner in which the City Clerk shall conduct the election; Spanish translation of election materials; and the deadline for voter registration and mailing of ballots. Staff Liaison: Lucinda Aja, City Clerk Council adopted Resolution No. 01-26 ordering and calling a Primary Election to be held on Tuesday, July 21, 2026, and, if necessary, a General Election to be held on Tuesday, November 3, 2026, to nominate candidates for Council Member seats for Districts 4, 5, and 6 in the City of Buckeye; designating or providing for the manner in which the City Clerk shall conduct the election; Spanish translation of election materials; and the deadline for voter registration and mailing of ballots. February 17, 2026 Regular Council Meeting Minutes *4.I Council to take action on the cancellation of the Regular City Council Meeting scheduled for March 17, 2026. Staff Liaison: Lucinda Aja, City Clerk Council approved the cancellation of the Regular City Council Meeting scheduled for March 17, 2026. *4.J Council to take action on the January 20, 2026 Council Workshop Minutes and January 20, 2026 Regular Council Meeting Minutes. Staff Liaison: Summer Stewart, Deputy City Clerk Council approved the January 20, 2026 Council Workshop Minutes and January 20, 2026 Regular Council Meeting Minutes. 5. Public Hearings / Non-Consent - New Business 5.A Council to hold a public hearing only regarding a blank annexation petition requesting to annex one parcel of land, totaling approximately 0.89 acres, located at 26602 W MC 85 at the northeast corner of MC 85 and SR 85. Staff Liaison: Mandy Woods, Principal Planner Ms. Woods presented information regarding the annexation request for a parcel of approximately 89 acres located at 26602 W MC 85, at the northeast corner of MC85 and SR-85; vicinity maps were displayed. The parcel is currently developed with a convenience store and gas sales, and the surrounding area includes future industrial parcels to the north, transportation and logistics uses to the south, a future convenience store with gas sales to the east, and the APS Hubwest facility to the west. The general plan land use for the property and surrounding area is designated as employment, and the current zoning in Maricopa County is general commercial (C3). Upon annexation, the proposed zoning would be regional commercial, consistent with the existing zoning. There are no current development plans for the parcel, but the intention is to connect to City water. The request meets state statute eligibility requirements, with the blank petition recorded on January 20th, 2026, and all required notices completed. No public comments have been received. The recommendation is to conduct a public hearing and take no action, with consideration of an ordinance approving the annexation at a future Council meeting. Mayor Orsborn opened a public hearing at 6:05 p.m. to hear citizen input regarding the proposed annexation. There being no public comment, Mayor Orsborn closed the public hearing at 6:06 p.m. 5.B Council to take action on Ordinance No. 24-26 authorizing and directing the City Manager, City Attorney and City Clerk to take any and all action necessary to acquire fee title, or a lesser interest in, including but not limited to easements for public utilities, drainage, and/or construction, as needed, to certain real property including any associated personal property, as a matter of public necessity by (1) dedication, (2) donation, (3) purchase, (4) exchange, or (5) exercise of the power of eminent domain; and to sign any documents and enter into any contracts necessary to effect the purposes of this Ordinance; and to take any and all other action as is legally necessary to acquire fee title or an easement interest in, to and for all necessary rights of way or roadway generally located at the northeast corner and the southeast corner of Watson Road and Broadway Road, within Sections 22 and 27, Township 1 North, Range 3 West, Gila and Salt River Base and Meridian, Maricopa County, Arizona. Staff Liaison: Rodrigo Nemi, Project Manager Contract Deputy Director of Capital Improvement Program Riley Quinlan presented information regarding Ordinance No. 24-26, which involves authorizing the City to take necessary actions to February 17, 2026 Regular Council Meeting Minutes acquire property interests, including easements for public utilities, drainage, and construction, as part of the Watson and Broadway project; vicinity maps were displayed. This project aims to address traffic and safety concerns in the corridor by implementing improvements such as traffic signals, turn lanes, and through lanes at the intersection, with the alignment shifted west to avoid residential areas and Roosevelt Irrigation District (RID) structures. The request to the Council is to approve the ordinance, allowing for continued good faith negotiations with property owners and, if necessary, the exercise of eminent domain. The project is an interim fix, not the ultimate build-out, and has been in development for two to three years, with efforts made to ensure safety and address concerns of landowners. Based on questions from Councilmember Youngker, Mr. Quinlan confirmed that it was indeed an interim project, stating that the ultimate build-out would necessitate additional right-of-way components and improvements; confirmed adopted of Ordinance No. 24-26 would grant staff the authority to acquire property up to and including the exercise of eminent domain, and emphasized that good faith negotiations would continue. Mr. Quinlan confirmed due diligence efforts had been taken to address landowner concerns. A motion was made by Councilmember Heustis and seconded by Vice Mayor Goodman to adopt Ordinance No. 24-26 authorizing and directing the City Manager, City Attorney and City Clerk to take any and all action necessary to acquire fee title, or a lesser interest in, including but not limited to easements for public utilities, drainage, and/or construction, as needed, to certain real property including any associated personal property, as a matter of public necessity by (1) dedication, (2) donation, (3) purchase, (4) exchange, or (5) exercise of the power of eminent domain; and to sign any documents and enter into any contracts necessary to effect the purposes of this Ordinance; and to take any and all other action as is legally necessary to acquire fee title or an easement interest in, to and for all necessary rights of way or roadway generally located at the northeast corner and the southeast corner of Watson Road and Broadway Road, within Sections 22 and 27, Township 1 North, Range 3 West, Gila and Salt River Base and Meridian, Maricopa County, Arizona. Councilmember Berry, Councilmember HagEstad, Councilmember Beard, Councilmember Heustis, Vice Mayor Goodman, and Mayor Orsborn voted aye; Councilmember Youngker voted nay. Motion carried. 6. Comments from the Mayor and Council Councilmember Heustis: complimented staff on the recent successful Air Fair; provided comments regarding the upcoming Veterans Lift Up event. Mayor Orsborn: provided statements regarding the recent successful Air Fair event and thanked staff and AOPA for such an amazing event. 7. City Manager's Report and Summary of Current Events Mr. Sandstrom provided a summary of current events. 8. Proposals for Future Agenda Items – None. 9. Adjournment There being no further business to discuss, Mayor Orsborn adjourned the meeting at 6:22 p.m. _________________________________ Eric W. Orsborn, Mayor ATTEST: _____________________________________ Lucinda J. Aja, City Clerk February 17, 2026 Regular Council Meeting Minutes I hereby certify that the foregoing minutes are a true and correct copy of the Regular Council Meeting held on February 17, 2026. I further certify that a quorum was present. _____________________________________ Lucinda J. Aja, City Clerk