Council to take action to approve refining the project scope for Capital Improvement Program (CIP) Project No. 109560 to clarify its focus on first-floor public-facing service areas and security impro

4.E
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 02/17/26
AGENDA ITEM: 4.E. PMO - CIP No.
109560 - City Hall Conference Room
Improvements - Cooperative Contract
Purchase Addendum (CCPA) - Concord
General Contracting, Inc.
DATE PREPARED: 02/12/26
DISTRICT NO.: 1
STAFF LIAISON: James Braveboy Jr., Project Manager,
jbraveboyjr@buckeyeaz.gov, (480) 489-6293
DEPARTMENT: Program Management
Office
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action to approve refining the project scope for Capital Improvement Program (CIP)
Project No. 109560 to clarify its focus on first-floor public-facing service areas and security improvements
within City Hall, with no change to the previously approved construction budget; preauthorize the City
Manager to approve construction actions and contract amendments for CIP Project No. 109560 - City
Hall Conference Room Improvements, in an amount not to exceed the remaining approved construction
budget of $727,000, to allow phased implementation of the project; approve the Cooperative Contract
Purchase Addendum (CCPA Contract No. 32600175) between the City of Buckeye, an Arizona
municipal corporation, and Concord General Contracting, Inc., an Arizona corporation, in the amount of
$612,965, representing the first phase of construction; and authorize the City Manager to execute and
deliver said Agreements and to take all actions necessary to carry out the purpose and intent of this
authorization on behalf of the City of Buckeye.
SUMMARY
PROJECT DESCRIPTION:
The City Hall Conference Room Improvements Project will renovate approximately 4,924 square feet of
interior space on the first floor of City Hall at 530 E. Monroe Avenue. The project focuses on public-
facing service areas and security enhancements to consolidate public access on the first floor and
restrict access to upper-level administrative areas.
Work includes reconfiguration and modernization of the Finance & Billing and Funeral Services customer
service areas; improvements to public circulation and waiting spaces; installation of enhanced access
control measures; and upgrades to secure areas, including the Safe Room and elevator access control
points. These improvements are intended to enhance public service delivery, improve safety and
security, and ensure compliance with City facility standards, ADA requirements, and applicable life-safety
codes.
The project will be delivered using a design-build approach, with the contractor responsible for design,
permitting, and construction services.
BENEFITS:
Approval of this request would provide the City with the flexibility to efficiently manage and deliver the
improvements to the City of Buckeye City Hall building within the remaining approved $727,000.00
construction budget.
The project will improve customer service and public-facing operations by creating a more functional,
modern workspace. It will enhance employee efficiency, safety, and workflow through improved layout

and circulation. The improvements will strengthen internal building security and controlled access within
City Hall. The project will also ensure continued compliance with City facility standards, ADA
requirements, and applicable life-safety codes. 
FUTURE ACTION:
Upon City Council approval, the City will execute the design-build contract and issue a Notice of Award
to proceed with the project. The contractor will begin the design and permitting phase, including
developing construction documents for City review and approval. Following permit issuance, construction
will be scheduled and coordinated to minimize operational impacts to City Hall staff and the public. City
staff will continue to monitor project progress, budget, and schedule through completion and closeout.
FINANCIAL IMPACT STATEMENT:
The CIP Project is programmed under account 50213170 - 543268 in Fiscal Year (FY) 26 with a total
remaining approved construction budget of $727,000.00. Staff requests that the City Council
preauthorize the City Manager to approve construction actions and contract amendments for the project
up to this amount. 
The proposed Cooperative Contract Purchase Addendum (CCPA) (Contract No. 32600175) with
Concord General Contracting, Inc. is not to exceed $612,965.00 and represents the first construction
phase. Sufficient funds are available within the approved CIP budget. The remaining $114,035.00 in
funding will be used for Furniture, Fixture, Equipment, Information Technology, and contingency costs.
CURRENT FISCAL YEAR TOTAL COST:
The CIP Project is programmed under account 50213170 - 543268 in Fiscal Year (FY) 26 with a total
remaining approved construction budget of $727,000.00. Staff requests that the City Council
preauthorize the City Manager to approve construction actions and contract amendments for the project
up to this amount. 
The proposed Cooperative Contract Purchase Addendum (CCPA) (Contract No. 32600175) with
Concord General Contracting, Inc. is not to exceed $612,965.00 and represents the first construction
phase. Sufficient funds are available within the approved CIP budget. The remaining $114,035.00 in
funding will be used for Furniture, Fixture, Equipment, Information Technology, and contingency costs.
BUDGETED:
Yes
FISCAL YEAR:
FY 26
FUND/DEPARTMENT:
50213170-543268
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
Contract No. 32600175.pdf
CIP109560_CityHall vicinity map.pdf