26-0128 - PMO City Council Workshop.pdf

Program Management Office
Capital Improvement Program
February 17th, 2026
City Council Workshop
1

AGENDA
• Timeline
• History of the PMO – Who We Are
• CIP Evaluation
• Recap of Process Change
• Continuous Improvement
o Financial Performance
o Cost Recovery
o Sensei IQ
• Project Highlights
• Recent Completed Projects
• Warranty Phase
• GO Bond Report
• Council District Report
2

Timeline
3

Who We Are
• The PMO is home to these four vital programs:
• Transportation
• Real Estate
• Administrative
• Capital Improvement Program (CIP)
Together, these programs form the foundation of our city’s development 
efforts—ensuring that our roads are safe and efficient, our infrastructure is 
responsive to community needs, and our land assets are 
strategically managed to support smart growth.
4

Who We Are
• Vision: Deliver safe, efficient, and 
sustainable infrastructure that enhances 
quality of life for current and future 
generations.
• Mission: Drive collaboration and innovation 
to plan and deliver safe, efficient, and 
sustainable infrastructure responsive to a 
growing community.
At The Heart of 
Everything We Do
5

CIP Evaluation
• Process
• Need for clearer definitions and process ownership.
• Strong interest in standardizing forms and workflows.
• Identify CIP resources to support GO Bond projects.
• Planning and Closeout
• Project execution.
• Emphasis on lifecycle integration, not just isolated 
project phases.
• Communication
• Treat project owners as “clients”.
• Transparency in schedule and budget.
• Reporting
• Internal and external transparency on project status 
and performance.
6

Recap of Process Change
1. 
Department 
Submits 
Project to 
DCM
2. DCM 
Filters 
Project
3. Program-
Level 
Scope, 
Schedule, & 
Budget
4. CIP 
Committee 
Approval 
and 
Ranking
5. Detailed 
Scope, 
Schedule, & 
Budget
6. Final CIP 
Executive 
Committee 
Ranking
7. Financing 
Strategies
8. Council 
Approval
Submitting 
Department
Deputy City 
Manager
PMO 
Director
Lead: 
Committee 
Chair: DCM, 
Contributor: 
PMO 
Director
Lead: PMO 
Director 
Contributor: 
Assigned PM
Executive 
Committee 
Chair: City 
Manager
Lead: Chief 
Financial 
Officer 
Contributors: 
PMO 
Director, 
Grants
Lead: Chief 
Financial 
Officer 
Contributor: 
PMO 
Director
Monthly CIP Committee Cycle
Annual CIP Executive Committee
Responsible Party
Refresh existing 
projects’ S/S/B
7

Financial Performance
• Actual and Encumbrances 
Performance
• FY24: 26%
• FY25: (Goal: 40%) (Actual 70%)
• FY26 (Goal: 60%)
• FY27+ (Goal: 80%+)
• CIP Actual expenditure 
performance: 4x prior fiscal year.
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
FY24
FY25
Financial Performance
Actual
Budget
8

Cost Recovery Ordinance
Purpose & Policy Rationale 
(Why This Ordinance Exists)
• Core policy objective:
• This ordinance establishes a clear, 
defensible cost-recovery framework 
when the City advances street 
improvements ahead of adjacent 
development.
• Ensures the City can strategically deliver 
infrastructure when needed for public 
safety, mobility, and welfare.
9

Sensei IQ
• Real-time visibility into program 
performance and KPI's.
• Interactive drill-downs by department, 
project, or geography.
• Automated reporting to reduce manual 
effort and improve accuracy.
• Scalable platform ready for future 
integrations and analytics.
10

Project Highlights
• Westpark Fire Station #706
• Scope: One-story station west of Miller on the 
south side of Broadway.
• Budget: $18.2M total
• Victory Fire Station #709
• Scope: Two-story station North of Indian 
School Road roughly in alignment with Acacia 
Way.
• Budget: $16.4M total
• Public Safety Headquarters and Training Facility
• Scope: Study, Design, and Construct 
Headquarters and associated Training 
Facilities.
• Budget: $127M total
11

Project Highlights
• Jackrabbit, McDowell to Thomas 
• Scope: Ultimate roadway and intersections 
from McDowell through Thomas.
• Budget: $25M
• Indian School, Jackrabbit to Perryville
• Scope: Ultimate improvements between 
existing intersections.
• Budget: $26M
• Communication Towers: Tartesso and Festival 
• Scope: Two public safety communication 
towers replacing three tower concept.
• Budget: $7.1M
12

Project Highlights
• Verrado Way, Yuma Road to Van Buren Street
• Scope: Ultimate intersection at Verrado Way 
and Yuma and two additional lanes between 
Yuma and Van Buren.
• Budget: $16M
• Rooks Road Bridge at BWCDD
• Scope: Bridge and half-street improvements.
• Budget: $12M
• Downtown HAWK Signals, 9th/Monroe and 
Apache/Youngker HS
• Two HAWK signals in Downtown and 
Youngker HS.
• Budget: $670K
13

Project Highlights
• Verrado, Miller, and Watson Gateway (Landscape) 
projects
• Scope: Landscape in existing median to Arterial 
Gateway Guide standards.
• Budget: $4.1M
• Sun Valley Parkway Lighting (Tartesso)
• Scope: Median lighting from I-10 through Tartesso.
• Budget: $5M
• Miller Road Widening, Broadway to Lower Buckeye 
• Scope: Ultimate roadway, canal crossing, Warner 
St. signal, between existing Broadway and Lower 
Buckeye intersections.
• Budget: $25M
14

Recent Completed Projects
• McDowell, Jackrabbit Trail to Tuthill Wash - $10M
• Miller Road, Durango to Lower Buckeye Road - $14M
• Miller Road, Lower Buckeye Road to Southern - $2M
• Airport Taxiway & Southern Apron Reconstruction 
Phase II - $3.1M
• Southern and Apache Intersection - $2M
15

Warranty Phase
• Police 911 Communication Center - $16M
• Blue Horizons Fire Station #707 - $14M
• City Prosecutor’s Office - $1M
• CSD Tenant Improvements at Sundance 
Crossing - $250K
• Veteran’s Memorial at Sundance Park - $1.1M
• Dr. Saide Recreation Center - $620K
• Communication Tower – Jackrabbit - $4.6M
• City Hall ATL Tenant Improvement - $4.75M
• Downtown Fiber Infrastructure - $800K
• Equipment Storage Steel Structure - $250K
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Bond Projects
Transportation and Public Safety
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Project
Raise #1
1
Watson: Durango to Lower Buckeye 
(Const.)
$5,750,000 
2
Apache: Watkins Road to Yuma 
(Const.)
$2,500,000 
3
Intersection Improvements: Verrado 
and Yuma (Design and Construction)
$4,300,000 
4
Miller – Broadway to Lower Buckeye 
(Design)
$2,000,000 
5
Watson – Elwood through Bentridge 
(Design and ROW)
$2,000,000 
6
Jackrabbit – Thomas to Indian School 
(Design)
$2,160,000
7
Indian School – Jackrabbit to 
Perryville (Design and partial ROW)
$2,890,000 
8
Sun Valley Parkway Lighting (Design 
and Construction)
$5,000,000 
Project
Raise #1
9
Victory Fire Station 709 (Design and 
Construction)
$16,400,000 
10
Westpark Fire Station 706 (Design 
and Construction)
$18,200,000 
11
Public Safety Headquarters 
(Planning, Design, and Land)
$3,000,000 
12
Public Safety Training Facilities 
(Planning, Design, and Land)
$3,000,000 
Transportation
Public Safety

Bond Projects
Public Works and Summary
18
Project
Raise  #1
13
Canyon Springs Pavers
$889,000 
14
Southern Avenue
$1,148,000
15
Shepards Trail
$403,000
16
218th Drive
$369,000
17
Edison/Eason/Roosevelt Streets 
(Miller Road to 4th Street)
$1,369,000
18
Lower Buckeye Road
$3,656,000
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
1
3
5
7
9
11
13
15
17
19
21
23
25
27
29
31
33
35
Timeline (Months)
Bond Cash Flow
Public Works
Summary

Council District Report
• Summarize CIP progress and Impact
• Highlight Active Projects Citywide
• Communicate Priorities and Momentum
• Inform Leadership and Residents
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QUESTIONS?
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