Council to take action to preauthorize the City Manager to approve construction actions, contracts and contract amendments for Capital Improvement Program (CIP) Project No. 109050 - Jackrabbit Trail r

4.G
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 02/03/26
AGENDA ITEM: 4.G. PMO - CIP No.
109050 - Roadway Improvements -
Jackrabbit Trail from McDowell Rd. to
Thomas Rd.
DATE PREPARED: 02/03/26
DISTRICT NO.: 6
STAFF LIAISON: Allyson Camillucci, Contract Project Manager,
acamillucci@buckeyeaz.gov, (623) 633-4149
DEPARTMENT: Program Management
Office
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action to preauthorize the City Manager to approve construction actions, contracts and
contract amendments for Capital Improvement Program (CIP) Project No. 109050 - Jackrabbit Trail
roadway improvements from McDowell Road to Thomas Road, in an amount not to exceed the
remaining approved construction budget of $19,846,000, to allow phased implementation of the Project;
approve the First Amendment to the Construction Manager at Risk Agreement (Contract No. 2023150B)
between the City of Buckeye, an Arizona municipal corporation, Haydon Companies, LLC, an Arizona
limited liability corporation, related to Construction Manager at Risk (CMAR) services for Capital
Improvement Program (CIP) Project No. 109050, Jackrabbit Trail roadway improvements from McDowell
Road to Thomas Road, in the amount of $18,144,957.70, which represents the first phase of
construction; and authorize the City Manager to execute and deliver said Agreements and to take all
actions necessary to carry out the purpose and intent of this authorization on behalf of the City of
Buckeye.
SUMMARY
PROJECT DESCRIPTION:
Staff is requesting City Council approval to preauthorize the City Manager to administer construction
activities for CIP Project No. 109050 – Jackrabbit Trail from McDowell Road to Thomas Road and to
approve contracts and potential contract amendments up to the remaining total approved construction
budget of $19,846,000.00, allowing the project to be delivered in logical phases without unnecessary
delay. This authorization is subject to completion of final right-of-way acquisition and dry utility
relocations, both of which are currently in their final stages, and will allow for early and long-lead item
procurement to maintain the overall project schedule.
As part of this request, staff is also requesting approval of the First Amendment to the Construction
Manager at Risk Agreement (Contract No. 2023150B), in the amount of $18,144,957.70, which is
necessary to begin construction of the improvements to Jackrabbit Trail between McDowell Road and
Thomas Road and expand the corridor to its ultimate arterial cross-section. The project improvements
include roadway widening, installation of two traffic signals, and drainage improvements.
The proposed construction scope will consist of improvements to Jackrabbit Trail between McDowell
Road and Thomas Road. These improvements will include the installation of the traffic signals at both
the Thomas Road and McDowell Road intersections, roadway expansion, and addressing drainage
concerns.
Through this Council Action, staff is requesting procurement and construction authority for the full project
budget, allowing work to proceed in phases as dependencies are resolved. The initial construction phase
includes drainage improvements, roadway grading and expansion, intersection improvements, Intelligent

Transportation Systems and installation. Subsequent phases will include landscaping improvements and
coordination items related to adjacent future development. 
The First Amendment to the Construction Manager at Risk Agreement (Contract No. 2023150B) will
allow Haydon Companies, LLC to provide the associated services upon the issuance of a Notice to
Proceed and complete the services and deliverables on or before fifty-two (52) weeks from the effective
date of the Notice to Proceed, unless said Task Order is earlier terminated pursuant to the terms and
conditions of said Contract. 
BENEFITS:
Approval of this request would provide the City with the flexibility to efficiently manage and deliver the
improvements to Jackrabbit Trail between McDowell Road and Thomas Road within the remaining
approved $19,846,000.00 construction budget. 
Approval of the proposed the First Amendment to the Construction Manager at Risk Agreement
(Contract No. 2023150B) in the amount of $18,114,957.70 would allow the City to immediately initiate
roadway expansion improvements, which represents the first construction phase of the project and is
critical to maintain traffic flows through Jackrabbit Trail during the final dry utility relocations. Establishing
construction preauthorization reduces schedule risk, minimizes delays between phases, and supports
timely delivery of safety and operational improvements.
FUTURE ACTION:
Request Council authorization for the City Manager to execute the construction phase and related
construction contracts, including but not limited to a future GMP's with landscape, up to the NTE not-to-
exceed amount.
FINANCIAL IMPACT STATEMENT:
The CIP Project is programmed under account 50213170-543222 in FY 26 with a total remaining
approved construction budget of $19,846,000.00. Staff is requesting City Council to preauthorize the City
Manager to approve construction actions, contracts and contract amendments for the project up to this
amount.
The proposed First Amendment to the Construction Manager at Risk Agreement (Contract No.
2023150B) with Haydon Companies, LLC is in a total not-to-exceed amount of $18,144,957.70 and
represents the first construction phase. Sufficient funds are available within the approved CIP budget,
and no additional appropriation is anticipated.
CURRENT FISCAL YEAR TOTAL COST:
The CIP Project is programmed under account 50213170-543222 in FY 26 with a total remaining
approved construction budget of $19,846,000.00. Staff is requesting City Council to preauthorize the City
Manager to approve construction actions, contracts and contract amendments for the project up to this
amount.
The proposed First Amendment to the Construction Manager at Risk Agreement (Contract No.
2023150B) with Haydon Companies, LLC is in a total not-to-exceed amount of $18,144,957.70 and
represents the first construction phase. Sufficient funds are available within the approved CIP budget,
and no additional appropriation is anticipated.
BUDGETED:
Yes
FISCAL YEAR:
FY 26

FUND/DEPARTMENT:
50213170-543222
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
Contract No. 2023150b- Haydon Companies, LLC.pdf
CIP109050_Vicinity Map 3457.pdf