Council to take action on Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA No. 32600066) between the City of Buckeye, an Arizona municipal corporation, and CCS Facilities Service

4.H
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 01/20/26
AGENDA ITEM: 4.H. PW - Custodial
Services Contract, Change Order #1
DATE PREPARED: 01/20/26
DISTRICT NO.:
STAFF LIAISON: Amy Murray, Public Works Director, amurray@buckeyeaz.gov,
(623) 349-6835
DEPARTMENT: Public Works
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action on Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA
No. 32600066) between the City of Buckeye, an Arizona municipal corporation, and CCS Facilities
Services – Arizona, Inc., a Delaware corporation, for Citywide Custodial Services; and authorize the City
Manager to execute and deliver said Change Order on behalf of the City of Buckeye.
SUMMARY
PROJECT DESCRIPTION:
On June 1, 2025, the City entered Contract No. 32600066 with CCS Facility Services – Arizona Inc. to
provide custodial services at buildings Citywide, including parks restroom buildings, offices and public
facilities. The services provided also include quarterly carpet and window cleaning. The frequency of
custodial service is based on the needs of each facility and ranges from daily to once-a-week service.
This contract was issued for a short period of time to align with the underlying cooperative agreement
which was being renegotiated and extended. 
Change Order #1 proposes extending the contract term through June 1, 2030, and increases the
contract not-to-exceed amount by $3,737,980.36, for a total not-to-exceed amount of $3,962,980.36 for
the duration of the contract term. The revised contract term will align our contract term and expenditures
with the term of the CCPA.
BENEFITS:
Approval of the change order will allow for the continuation the existing service that are already in place
Citywide. 
FUTURE ACTION:
For the duration of the contract term the City will continue to issue Purchase Orders against this contract.
Before the contract expires the City could establish a new contract or hire the staff necessary to perform
this service in house. 
FINANCIAL IMPACT STATEMENT:
Funds to continue the contract are available budgeted in the current fiscal year.
Initial Contract Amount: $225,000
Amount of this Change Order: $3,737,980.36
Total Contract Amount: $3,962,980.36
The table below, is a 5-year estimated cost for custodial services, including an annual 7% escalation.
Custodial Services:
FY 2026 $650,000.00 (currently budgeted)

FY 2027 $695,500.00 (estimated)
FY 2028 $744,185.00 (estimated)
FY 2029 $796,277.95 (estimated)
FY 2030 $852,017.41 (estimated)
Total estimated 5 year $3,737,980.36 (estimated)
General Ledger Numbers:
10003170-520019, 40013220-520019, 10003176-520019, 10003177-520019, 10003174-520019,
40003210-520019 and 10003179-520019
CURRENT FISCAL YEAR TOTAL COST:
FY 2026 $650,000
BUDGETED:
Yes
FISCAL YEAR:
2026
FUND/DEPARTMENT:
General Ledger Numbers: 10003170-520019, 40013220-520019, 10003176-520019, 10003177-520019,
10003174-520019, 40003210-520019 and 10003179-520019
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
Contract no. 32600066- CCS Facility Services.pdf