Council to take action to ratify and approve the submission of a Grant Application in the amount of $491,003, with a City of Buckeye match in the amount of $27,683, for the Federal Fiscal Year Closeou

4.C
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 12/02/25
AGENDA ITEM: 4.C. FIN - Maricopa
Association of Governments - Federal
fiscal Year 2026 Closeout Funding Grant
Application
DATE PREPARED: 12/01/25
DISTRICT NO.: All
STAFF LIAISON: Rob Roach, Grant Program and Procurement Manager,
rroach@buckeyeaz.gov, (623) 349-6165
DEPARTMENT: Financial Services
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action to ratify and approve the submission of a Grant Application in the amount of
$491,003, with a City of Buckeye match in the amount of $27,683, for the Federal Fiscal Year 2026
Closeout Funding Grant opportunity through the Maricopa Association of Governments to support the
Miller Road-Monroe Avenue Intelligent Transportation System Capital Improvement Program: Project
Number 101760; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry
out the purpose and intent of said Grant Application.
SUMMARY
PROJECT DESCRIPTION:
The City of Buckeye seeks to improve roadway safety within Buckeye through a grant application, which
requests funding to support the installation of a conduit duct bank on the west side of Miller Road
between Monroe Avenue and Lower Buckeye Road, where conduit does not currently exist (Capital
Improvement Program: Project Number 101760). The project also supports the installation of splice
vaults every half mile with a single-mode fiber optic cable running to the traffic signal controller. The
project has an updated construction cost, which is approximately $519,000.00 over the original Capital
Improvement Program-funded estimate. If awarded, this grant will relieve the City of Buckeye from the
need to identify additional funding to cover increased construction costs. 
BENEFITS:
The Capital Improvement Program: Project Number 101760 supports the Miller Road-Monroe Avenue
Intelligent Transportation System, which includes the installation of conduits, splice vaults, and fiber optic
cables. The installation of these elements will improve transportation mobility, safety, and efficiency
along Miller Road, positioning the corridor for future development. If awarded, the grant will fund
$491,003 towards this project and relieve the City of Buckeye from the need to identify additional funding
sources to cover increased construction costs.
FUTURE ACTION:
If awarded, the award agreement will be presented to Council for approval. After the grant funding has
been exhausted, any other costs associated with this project will need to be funded by the City of
Buckeye, unless other potential grant funding opportunities arise. Additionally, any required future
maintenance will be funded by the City of Buckeye.
FINANCIAL IMPACT STATEMENT:
The Grant request amount is $491,003.00 with a City of Buckeye matching requirement of $27,683. The
total project cost is $518,686.
CURRENT FISCAL YEAR TOTAL COST:

If awarded, the current fiscal year cost is $518,686, of which $491,003 will be reimbursed by MAG Grant
funds.
BUDGETED:
Yes
FISCAL YEAR:
2026 (possibly 2027 depending on when the grant is awarded)
FUND/DEPARTMENT:
35421104
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
CAR Recap Summary MAG FFY 26 Closeout Funding Application.docx
TIP-Project-Changes-Submission-Report-RRv1206_2023-09-27 (4).xlsx
Buckeye-2.pdf
CIP 101760 cutsheet.pdf
Email 10.22.2025 Bruce- Miller ITS Project.pdf
E-T-FMS-T0630-95%R1.pdf
Buckeye-4.pdf