10.21.2025 Regular Council Meeting Minutes.pdf
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October 21, 2025 Regular Council Meeting Minutes CITY OF BUCKEYE REGULAR COUNCIL MEETING OCTOBER 21, 2025 MINUTES City Council Chambers 530 E. Monroe Ave. Buckeye, AZ 85326 6:00 p.m. Pursuant to A.R.S. § 38-431.03(A)(3) the Council may, by majority vote, recess or adjourn to executive session at one or more times during the meeting, as needed to confer with the City Attorney for legal advice regarding any item listed on this agenda. 1. Call to Order/Invocation/Pledge of Allegiance/Roll Call Mayor Orsborn called the meeting to order at 6:00 p.m.; Councilmember Berry led the invocation; Councilmember Goodman led the Pledge of Allegiance. Members Present: Councilmember Berry, Councilmember Goodman, Councilmember HagEstad (via Microsoft Teams), Vice Mayor Heustis, and Mayor Orsborn. Members Absent: Councilmember Youngker and Councilmember Beard. Departments Present: City Manager Doug Sandstrom, Deputy City Manager Dave Roderique, Deputy City Manager Javier Setovich, Interim Deputy City Manager Cindy Camarata, City Attorney Scott McCoy, City Clerk Lucinda Aja, Police Chief Robert Sanders, Fire Chief Jake Rhoades, Water Resources Director Terry Lowe, Community Services Director Miranda Gomez, Deputy Director of Communications John O’Halloran, Information Technology Deputy Director Alan Eubanks, Development Services Director Brian Craig, Program Management Office Director James Shano, Public Works Director Amy Murray, Interim Human Resources Director Kerry Sheward, Economic Development Director Suzanne Boyles, and Interim Chief Financial Officer Rick Langley. 2. Comments from the Public – None. 3. Awards/Presentations/Proclamations – None. 4. CONSENT AGENDA ITEMS / NEW BUSINESS Approval of items on the Consent Agenda - All items with an (*) are considered to be routine matters and will be enacted by one motion and vote of the City Council. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to approve Items *4.A, *4.B, *4.C, *4.D, *4.E, *4.F, *4.G, *4.H, *4.I, *4.J, *4.K, *4.L, *4.M, *4.N, *4.O, *4.P, *4.Q. *4.R, *4.S, and *4.T. Motion passed unanimously. *4.A Council to take action on Resolution No. 84-25 approving the second option to extend the Airport Property Lease Agreement between the City of Buckeye, and Spur-N-Rotor, Inc., a Nevada corporation. Staff Liaison: Scott Gray, Aviation Director October 21, 2025 Regular Council Meeting Minutes Council adopted Resolution No. 84-25 approving the second option to extend the Airport Property Lease Agreement between the City of Buckeye, and Spur-N-Rotor, Inc., a Nevada corporation. *4.B Council to take action on Resolution No. 81-25, approving the First Amendment to Airport Property Lease Agreement between the City of Buckeye, and GH1, LLC (DBA Aerosecure), an Arizona limited liability company; and authorizing the City Manager to execute and deliver said First Amendment Agreement on behalf of the City of Buckeye. Staff Liaison: Scott Gray, Aviation Director Council adopted Resolution No. 81-25, approving the First Amendment to Airport Property Lease Agreement between the City of Buckeye, and GH1, LLC (DBA Aerosecure), an Arizona limited liability company; and authorizing the City Manager to execute and deliver said First Amendment Agreement on behalf of the City of Buckeye. *4.C Council to take action on a final plat titled "Sun City Festival Ranch Planning Area 3 - Parcel 88" generally located south of the Beardsley Parkway and 279th Drive intersection. Staff Liaison: Jennifer Roseman, Planner II Council approved a final plat titled "Sun City Festival Ranch Planning Area 3 - Parcel 88" generally located south of the Beardsley Parkway and 279th Drive intersection. *4.D Council to take action on Resolution No. 79-25 ordering the work as described in Resolution No. 32-25; ordering the formation of City of Buckeye Maintenance Improvement District No. MID-2024-004; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer, Council adopted Resolution No. 79-25 ordering the work as described in Resolution No. 32-25; ordering the formation of City of Buckeye Maintenance Improvement District No. MID-2024-004; and ordering the recording and filing of this Resolution. *4.E Council to take action on Resolution No. 80-25 enlarging the City of Buckeye Street Lighting Improvement District No. SLID-2015-001; and ordering recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 80-25 enlarging the City of Buckeye Street Lighting Improvement District No. SLID-2015-001; and ordering recording and filing of this Resolution. *4.F Council to take action on Resolution No. 78-25 enlarging the City of Buckeye Street Lighting Improvement District No. SLID-2022-003; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 78-25 enlarging the City of Buckeye Street Lighting Improvement District No. SLID-2022-003; and ordering the recording and filing of this Resolution. *4.G Council to take action on Resolution No. 73-25 accepting a Petition for Formation of a Street Lighting Improvement District (SLID); declaring its intention to form a Street Lighting Improvement District; designating such District as the "City of Buckeye Street Lighting Improvement District No. SLID-2025-010"; providing for the annual levy of taxes or assessments equally apportioned upon all of the non-public property owners in the October 21, 2025 Regular Council Meeting Minutes District to purchase energy for the lighting of public streets and parks within and adjacent to the District; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 73-25 accepting a Petition for Formation of a Street Lighting Improvement District (SLID); declaring its intention to form a Street Lighting Improvement District; designating such District as the "City of Buckeye Street Lighting Improvement District No. SLID-2025- 010"; providing for the annual levy of taxes or assessments equally apportioned upon all of the non- public property owners in the District to purchase energy for the lighting of public streets and parks within and adjacent to the District; and ordering the recording and filing of this Resolution. *4.H Council to take action on Resolution No. 74-25 ordering the work as described in Resolution No. 73-25 and forming City of Buckeye Street Lighting Improvement District No. SLID-2025-010; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 74-25 ordering the work as described in Resolution No. 73-25 and forming City of Buckeye Street Lighting Improvement District No. SLID-2025-010; and ordering the recording and filing of this Resolution. *4.I Council to take action on Resolution No. 75-25 accepting a Petition, Waiver, and Consent to Formation of a Maintenance Improvement District (MID) by the City of Buckeye; declaring the intention to form a Maintenance Improvement District; designating such District as "City of Buckeye Maintenance Improvement District No. MID-2025-006"; providing for the annual levy of taxes or an annual assessment against the lots within the District in proportion to the benefits received; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 75-25 accepting a Petition, Waiver, and Consent to Formation of a Maintenance Improvement District (MID) by the City of Buckeye; declaring the intention to form a Maintenance Improvement District; designating such District as "City of Buckeye Maintenance Improvement District No. MID-2025-006"; providing for the annual levy of taxes or an annual assessment against the lots within the District in proportion to the benefits received; and ordering the recording and filing of this Resolution. *4.J Council to take action on Resolution No. 76-25 ordering the work as described in Resolution No. 75-25; ordering the formation of City of Buckeye Maintenance Improvement District No. MID-2025-006; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council to adopted Resolution No. 76-25 ordering the work as described in Resolution No. 75-25; ordering the formation of City of Buckeye Maintenance Improvement District No. MID-2025-006; and ordering the recording and filing of this Resolution. *4.K Council to take action on Resolution No. 82-25 enlarging the Street Lighting Improvement District No. SLID-2013-002; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 82-25 enlarging the Street Lighting Improvement District No. SLID- 2013-002; and ordering the recording and filing of this Resolution. October 21, 2025 Regular Council Meeting Minutes *4.L Council to take action to ratify and approve the submission of a $495,000 Build America Bureau, Office of the Secretary of Transportation, U.S. Department of Transportation Grant Application for the creation of a roadway Design Concept Report for the Sun Valley Parkway Corridor and Interstate 10 interchange; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. Staff Liaison: Rob Roach, Grant Program Manager Council ratified and approved the submission of a $495,000 Build America Bureau, Office of the Secretary of Transportation, U.S. Department of Transportation Grant Application for the creation of a roadway Design Concept Report for the Sun Valley Parkway Corridor and Interstate 10 interchange; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. *4.M Council to take action to ratify and approve the submission of a $269,166 Grant Application for the acquisition of a new virtual reality training system and a full-time employee to support the Buckeye Police Department's Training Division; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. Staff Liaison: Rob Roach, Grant Program Manager Council ratified and approved the submission of a $269,166 Grant Application for the acquisition of a new virtual reality training system and a full-time employee to support the Buckeye Police Department's Training Division; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. *4.N Council to take action to ratify and approve the submission of a $525,000 Phoenix Urban Area Security Initiative Grant Application through the Arizona Department of Homeland Security for seven unmanned aerial vehicle systems to increase first responder and public safety when responding to and/or preventing emergency events; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. Staff Liaison: Rob Roach, Grant Program Manager Council ratified and approved the submission of a $525,000 Phoenix Urban Area Security Initiative Grant Application through the Arizona Department of Homeland Security for seven unmanned aerial vehicle systems to increase first responder and public safety when responding to and/or preventing emergency events; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. *4.O Council to take action to ratify and approve the submission of a $1,500,000 Phoenix Urban Area Security Initiative Grant Application through the Arizona Department of Homeland Security for the purchase of a new Hazardous Materials truck to replace the existing failing one; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. Staff Liaison: Rob Roach, Grant Program Manager Council ratified and approved the submission of a $1,500,000 Phoenix Urban Area Security Initiative Grant Application through the Arizona Department of Homeland Security for the purchase of a new Hazardous Materials truck to replace the existing failing one; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. October 21, 2025 Regular Council Meeting Minutes *4.P Council to take action to ratify and approve the submission of $1,574,029 Phoenix Urban Area Security Initiative (UASI) Grant Application through the Arizona Department of Homeland Security for the purchase of 100 new P-25-compliant National Fire Protection Association 1802 certified radios; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. Staff Liaison: Rob Roach, Grant Program Manager Council ratified and approved the submission of $1,574,029 Phoenix Urban Area Security Initiative (UASI) Grant Application through the Arizona Department of Homeland Security for the purchase of 100 new P-25-compliant National Fire Protection Association 1802 certified radios; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. *4.Q Council to take action to ratify and approve the submission of a $473,309.89 Fiscal Year 2026 PM-10 Certified Street Sweeper Grant Application through the Maricopa Association of Governments for the purchase of one new PM-10 Certified Street Sweeper; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. Staff Liaison: Rob Roach, Grant Program Manager Council ratified and approved the submission of a $473,309.89 Fiscal Year 2026 PM-10 Certified Street Sweeper Grant Application through the Maricopa Association of Governments for the purchase of one new PM-10 Certified Street Sweeper; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application. *4.R Council to take action on Construction Contract (Contract No. 32500122) between the City of Buckeye, an Arizona municipal corporation, and Gonzalez Asphalt, Inc. an Arizona Corporation, related to Capital Improvement Program (CIP) Project No. 100490 – Skyline Regional Park Phase II; and authorize the City Manager to execute and deliver said Contract on behalf of the City of Buckeye. Staff Liaison: James Braveboy Jr., Project Manager Council approved Construction Contract (Contract No. 32500122) between the City of Buckeye, an Arizona municipal corporation, and Gonzalez Asphalt, Inc. an Arizona Corporation, related to Capital Improvement Program (CIP) Project No. 100490 – Skyline Regional Park Phase II; and authorize the City Manager to execute and deliver said Contract on behalf of the City of Buckeye. *4.S Council to take action on Resolution No. 85-25 approving the Intergovernmental Agreement between Maricopa County and the City of Buckeye for right-of-way assistance for roadway improvements: Jackrabbit Trail, Thomas to McDowell CIP #109050 (C-64-22-213-X-00); and authorizing the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye. Staff Liaison: Jill Trompeter, Real Estate Coordinator Council adopted Resolution No. 85-25 approving the Intergovernmental Agreement between Maricopa County and the City of Buckeye for right-of-way assistance for roadway improvements: Jackrabbit Trail, Thomas to McDowell CIP #109050 (C-64-22-213-X-00); and authorizing the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye. *4.T Council to take action on the request to approve a supplemental funds repurpose for the Police Department. Staff Liaison: Robert Sanders, Chief of Police October 21, 2025 Regular Council Meeting Minutes Council approved the request to approve a supplemental funds repurpose for the Police Department. 5. Public Hearings / Non-Consent - New Business 5.A Council to hold a public hearing and take action on Ordinance No. 28-25 declaring the document entitled "Development Code Amendment Phase Two" as a public record; adopting the same by reference; amending the Buckeye City Code, Chapter 7 Development Code, as set forth in the "Development Code Amendment Phase Two"; providing for the repeal of conflicting provisions; and providing for severability. Staff Liaison: Mandy Woods, Principal Planner Ms. Woods presented information regarding phase two of the development code update for the City of Buckeye. The update has been in progress for about 18 months and follows phase one, which was adopted in February 2024. The update aims to ensure consistency with state and federal laws, address recent challenges, and streamline the development process. Key focus areas include uses, signage, development and design standards, land subdivision, and streamlining. Mandy highlighted several changes, such as the removal of the Single-Family Flex District, consolidation of the Community Master Plan and Planned Area Development (PAD) districts, and updates to use regulations, including new standards for battery energy storage systems, wireless facilities, and car washes. Discussion was held regarding changes to dimensional standards, design standards for various types of housing and commercial projects, and updates to the signage section to ensure compliance with legal requirements. The land subdivision article was updated to include new design standards and tie financial assurances to the release of civil permits. Ms. Woods emphasized the collaborative effort with city staff, the development community, and the Community Advisory Committee. The Planning and Zoning Commission recommended approval of the update, and Council is asked to conduct a public hearing and adopt the proposed Ordinance. Mayor Orsborn opened a public hearing at 6:32 p.m. to hear citizen input regarding Ordinance No. 28-25. Kurt Jones of Tiffany and Bosco, on behalf of Howard Hughes, presented statements in support of the proposed Development Code Amendments. Stephen Rue, a member of the White Tank Mountain Conservancy, presented statements in support of the proposed Development Code Amendments. There being no further public comments, Mayor Orsborn closed the public hearing at 6:34 p.m. Councilmember Goodman expressed appreciation for the highly collaborative process involved in the development code update, acknowledging the input from various stakeholders and the incorporation of their feedback. Mayor Orsborn clarified the intent behind the garage dominance language, explaining that the previous codes aimed to limit the amount of the front of the house that could be garage doors to avoid a street scene dominated by garages, and noted that with smaller lots, this was not practical, and the new code revisions addressed this while ensuring high-quality design. Mayor Orsborn asked about the inclusion of digital billboards on future State Route 30 and whether similar considerations were made for future I-11 and SR-85. Mandy confirmed that while I-11 was not specifically addressed, the allowances for SR-85 remained, and the document could be updated as alignments are determined. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to adopt Ordinance No. 28-25 declaring the document entitled "Development Code Amendment Phase Two" as a public record; adopting the same by reference; amending the Buckeye City Code, Chapter 7 Development Code, as set forth in the "Development Code Amendment Phase Two"; providing for the repeal of conflicting provisions; and providing for severability. Motion passed unanimously. 5.B Council to take action on the Professional Services Agreement (PSA) (Contract No. 32500096) between the City of Buckeye, an Arizona municipal corporation, and SmithGroup, Inc., a Michigan corporation related to the professional consulting services to lead the envisioning, planning, and conceptual design efforts for Capital Improvement Program (CIP) Project No. 109570 City Hall Campus; and authorize the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye. October 21, 2025 Regular Council Meeting Minutes Staff Liaison: James Braveboy Jr., Project Manager Mr. Braveboy presented information regarding the proposed PSA with SmithGroup to provide professional consulting services to lead the envisioning, planning, and conceptual design efforts related to CIP Project No. 109570 City Hall Campus. The project aims to envision and plan Buckeye's future City Hall, engaging the City Council and staff throughout the process to explore potential sites, functions, and development opportunities. SmithGroup will help explore potential sites, develop data, and provide creative answers. Deliverables include a vision framework, site analysis, conceptual designs, renderings, cost model, and phased roadmap. The project is planned over 22 weeks, with flexibility to accommodate the City Council's schedule. Key activities include leadership workshops, site visits, community and staff engagement, and conceptual design development. The project aims to be community-driven, provide early financial foresight, offer phasing options, and deliver a roadmap for future phases, master plan design, and construction. Smit Group was selected for their experience, community engagement, and proven success in defining future government centers. Councilmember Goodman and Vice Mayor Heustis expressed the importance of community engagement throughout the entire process of this project. A motion was made by Vice Mayor Heustis and second by Councilmember Goodman to approve the Professional Services Agreement (PSA) (Contract No. 32500096) between the City of Buckeye, an Arizona municipal corporation, and SmithGroup, Inc., a Michigan corporation related to the professional consulting services to lead the envisioning, planning, and conceptual design efforts for Capital Improvement Program (CIP) Project No. 109570 City Hall Campus; and authorize the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye. Motion passed unanimously. 6. Comments from the Mayor and Council Councilmember Goodman: congratulated the City Manager on his recent certification; commended the City’s grants team for their efforts seeking grant funding and bringing in new resources. 7. City Manager's Report and Summary of Current Events Mr. Sandstrom presented a summary of current events. 8. Proposals for Future Agenda Items – None. 9. Adjournment There being no further business to discuss, Mayor Orsborn adjourned the meeting at 6:50 p.m. _________________________________ Eric W. Orsborn, Mayor ATTEST: _____________________________________ Lucinda J. Aja, City Clerk I hereby certify that the foregoing minutes are a true and correct copy of the Regular Council Meeting held on October 21, 2025. I further certify that a quorum was present. _____________________________________ Lucinda J. Aja, City Clerk