10.07.2025 Regular Council Meeting Minutes.pdf
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October 7, 2025 Regular Council Meeting Minutes CITY OF BUCKEYE REGULAR COUNCIL MEETING OCTOBER 7, 2025 MINUTES City Council Chambers 530 East Monroe Avenue Buckeye, AZ 85326 6:00 p.m. Pursuant to A.R.S. § 38-431.03(A)(3) the Council may, by majority vote, recess or adjourn to executive session at one or more times during the meeting, as needed to confer with the City Attorney for legal advice regarding any item listed on this agenda. 1. Call to Order/Invocation/Pledge of Allegiance/Roll Call Mayor Orsborn called the meeting to order at 6:00 p.m.; Tedy Burton led the invocation; Vice Mayor Heustis led the Pledge of Allegiance. Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Goodman, Councilmember HagEstad, Councilmember Beard, Mayor Orsborn, and Vice Mayor Heustis. Members Absent: None. Departments Present: City Manager Doug Sandstrom, Deputy City Manager Dave Roderique, Deputy City Manager Javier Setovich, Interim Deputy City Manager Cindy Camarata, City Attorney Scott McCoy, City Clerk Lucinda Aja, Police Chief Robert Sanders, Water Resources Director Terry Lowe, Community Services Director Miranda Gomez, Director of Communications Annie DeChance, Information Technology Director Greg Platacz, Development Services Director Brian Craig, Deputy Director of Transportation John Willett, Airport Director Scott Gray, Public Works Director Amy Murray, Interim Human Resources Director Kerry Sheward, and Chief Government Affairs Officer John Raeder. 2. Comments from the Public – None. 3. Awards/Presentations/Proclamations – None. 4. CONSENT AGENDA ITEMS / NEW BUSINESS Approval of items on the Consent Agenda - All items with an (*) are considered to be routine matters and will be enacted by one motion and vote of the City Council. A motion was made by Vice Mayor Heustis and seconded by Councilmember HagEstad to approve Items *4.A, *4.B, *4.C, *4.D, *4.E, *4.F, *4.G, *4.H, *4.I, *4.J, *4.K, *4.L, *4.M, *4.N, *4.O, *4.P, and *4.Q. Motion passed unanimously. *4.A Council to take action on Resolution No. 70-25 ratifying and approving (1) that certain First Amendment to Airport Property Lease Agreement between the City of Buckeye and Heli Carrier USA, LLC, and (2) consent to Assignment and Assumption of Property October 7, 2025 Regular Council Meeting Minutes Lease Agreement between Heli Carrier USA, LLC, as Assignor, and Spur-N-Rotor, Inc., as Assignee. Staff Liaison: Scott Gray, Aviation Director Council adopted Resolution No. 70-25 ratifying and approving (1) that certain First Amendment to Airport Property Lease Agreement between the City of Buckeye and Heli Carrier USA, LLC, and (2) consent to Assignment and Assumption of Property Lease Agreement between Heli Carrier USA, LLC, as Assignor, and Spur-N-Rotor, Inc., as Assignee. *4.B Council to take action on Resolution No. 71-25 enlarging the Street Lighting Improvement District No. SLID-2006-011; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 71-25 enlarging the Street Lighting Improvement District No. SLID- 2006-011; and ordering the recording and filing of this Resolution. *4.C Council to take action on Resolution No. 72-25 enlarging the City of Buckeye Maintenance Improvement District No. MID-2006-016; and ordering the recording and filing of this Resolution. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 72-25 enlarging the City of Buckeye Maintenance Improvement District No. MID-2006-016; and ordering the recording and filing of this Resolution. *4.D Council to take action on the Map of Dedication titled "Southeast Corner of Verrado Way and McDowell Road". Staff Liaison: Sean Banda, Senior Planner Council approved the Map of Dedication titled "Southeast Corner of Verrado Way and McDowell Road". *4.E Council to take action on a final plat titled "Festival Ranch Planning Area 3 - Parcel 35" generally located northwest of the northwest corner of Desert Oasis Boulevard and Beardsley Parkway. Staff Liaison: Jennifer Roseman, Planner II Council approved a final plat titled "Festival Ranch Planning Area 3 - Parcel 35" generally located northwest of the northwest corner of Desert Oasis Boulevard and Beardsley Parkway. *4.F Council to take action on a budget transfer of $210,000 from the Human Resources General Fund budget to the Self-Insurance Fund to account for all health-related expenditures under the same fund. Staff Liaison: Rob Roach, Grant Program Manager Council approved a budget transfer of $210,000 from the Human Resources General Fund budget to the Self-Insurance Fund to account for all health-related expenditures under the same fund. *4.G Council to take action to ratify and approve the submission of a $700,000 grant application to establish a cybercrime unit to combat, prevent, enforce, and prosecute cybercrimes against individuals. The grant funding will cover the cost of a full-time forensic analyst salary, benefits, supplies, and training, with a period of performance of three years, in the amount of $700,000 with no City of Buckeye matching requirement, October 7, 2025 Regular Council Meeting Minutes over a three-year period from the date of a fully executed grant agreement; and, further, to authorize the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the grant application. Staff Liaison: Rob Roach, Grant Program Manager Council ratified and approved the submission of a $700,000 grant application to establish a cybercrime unit to combat, prevent, enforce, and prosecute cybercrimes against individuals. The grant funding will cover the cost of a full-time forensic analyst salary, benefits, supplies, and training, with a period of performance of three years, in the amount of $700,000 with no City of Buckeye matching requirement, over a three-year period from the date of a fully executed grant agreement; and, further, to authorize the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the grant application. *4.H Council to take action to accept, approve, and execute the terms of a grant award from the Arizona State Library, Archives and Public Records, State Grants-in-Aid Program, to support a portion of the Buckeye library's Brainfuse database in the amount of $4,754, with a required match of $4,754 from the City of Buckeye; and authorize the Mayor, City Manager, City Attorney, and City Clerk to take the steps necessary to carry out the terms of the grant award. Staff Liaison: Rob Roach, Grant Program Manager Council approved the request to accept, approve, and execute the terms of a grant award from the Arizona State Library, Archives and Public Records, State Grants-in-Aid Program, to support a portion of the Buckeye library's Brainfuse database in the amount of $4,754, with a required match of $4,754 from the City of Buckeye; and authorize the Mayor, City Manager, City Attorney, and City Clerk to take the steps necessary to carry out the terms of the grant award. *4.I Council to take action on Resolution No. 66-25 approving an Intergovernmental Agreement (IGA) between the City of Buckeye and Buckeye Union High School District (BUHSD), relating to assignment and funding of School Resource Officer (SRO) services at Buckeye Union High School District; and authorizing the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye. Staff Liaison: Robert Sanders, Chief of Police Council adopted Resolution No. 66-25 approving an Intergovernmental Agreement (IGA) between the City of Buckeye and Buckeye Union High School District (BUHSD), relating to assignment and funding of School Resource Officer (SRO) services at Buckeye Union High School District; and authorizing the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye. *4.J Council to take action on Resolution No. 64-25 approving the Intergovernmental Agreement between the City of Buckeye and Agua Fria High School District No. 216 for School Resource Officer (SRO) services at Canyon View High School; and authorizing the Mayor and City Manager to execute and deliver said Agreement and related documents on behalf of the City of Buckeye. Staff Liaison: Robert Sanders, Chief of Police Council adopted Resolution No. 64-25 approving the Intergovernmental Agreement between the City of Buckeye and Agua Fria High School District No. 216 for School Resource Officer (SRO) services at Canyon View High School; and authorizing the Mayor and City Manager to execute and deliver said Agreement and related documents on behalf of the City of Buckeye. *4.K Council to take action on Resolution No. 67-25 approving the Intergovernmental Agreement between the City of Buckeye and the Odyssey Preparatory Academy for October 7, 2025 Regular Council Meeting Minutes School Resource Officer services; and authorizing the Mayor, City Manager and Police Chief to execute and deliver said Agreement and related documents on behalf of the City of Buckeye. Staff Liaison: Robert Sanders, Chief of Police Council adopted Resolution No. 67-25 approving the Intergovernmental Agreement between the City of Buckeye and the Odyssey Preparatory Academy for School Resource Officer services; and authorizing the Mayor, City Manager and Police Chief to execute and deliver said Agreement and related documents on behalf of the City of Buckeye. *4.L Council to take action on Resolution No. 68-25 approving a Shopping Center Retail Shop Lease, effective October 1, 2025, between the City of Buckeye and Jose Correa and Carolina Correa for a period of one year for certain premises at the Sundance Crossings Center; and authorizing the City Manager to execute and deliver said Lease on behalf of the City of Buckeye. Staff Liaison: Amy Murray, Public Works Director Council adopted Resolution No. 68-25 approving a Shopping Center Retail Shop Lease, effective October 1, 2025, between the City of Buckeye and Jose Correa and Carolina Correa for a period of one year for certain premises at the Sundance Crossings Center; and authorizing the City Manager to execute and deliver said Lease on behalf of the City of Buckeye. *4.M Council to take action on Resolution No. 69-25 ratifying and approving the First Amendment to PCS Site Agreement between the City of Buckeye and Sprint Spectrum Realty Company, LLC (formerly a limited partnership) a Delaware limited liability company, successor in interest to Sprint Spectrum L.P. Staff Liaison: Amy Murray, Public Works Director Council adopted Resolution No. 69-25 ratifying and approving the First Amendment to PCS Site Agreement between the City of Buckeye and Sprint Spectrum Realty Company, LLC (formerly a limited partnership) a Delaware limited liability company, successor in interest to Sprint Spectrum L.P. *4.N Council to take action on a one-time budget transfer of $867,200 between General Obligation Bond reconstruction projects to accommodate vendor quotes on the projects. Staff Liaison: Amy Murray, Public Works Director Council approved a one-time budget transfer of $867,200 between General Obligation Bond reconstruction projects to accommodate vendor quotes on the projects. *4.O Council to take action on Change Order No. 2 of the Contract for Materials and Services (Contract No. 2025036) between the City of Buckeye, an Arizona municipal corporation, and Mountain States Pipe & Supply Co., a Colorado corporation; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. Staff Liaison: Terry Lowe, Water Resources Director Council approved Change Order No. 2 of the Contract for Materials and Services (Contract No. 2025036) between the City of Buckeye, an Arizona municipal corporation, and Mountain States Pipe & Supply Co., a Colorado corporation; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. *4.P Council to take action on the removal of Regular Member Deanna Moreno (District 2) from the 2025 Water and Wastewater Rate Committee and the appointment of Adam October 7, 2025 Regular Council Meeting Minutes Gonzales (District 4) as a Regular Member of the 2025 Water and Wastewater Rate Advisory Committee, with a term expiration date of December 31, 2025. Staff Liaison: Summer Stewart, Deputy City Clerk Council approved the removal of Regular Member Deanna Moreno (District 2) from the 2025 Water and Wastewater Rate Committee and the appointment of Adam Gonzales (District 4) as a Regular Member of the 2025 Water and Wastewater Rate Advisory Committee, with a term expiration date of December 31, 2025. *4.Q Council to take action on the August 18, 2025 Special Council Meeting and Executive Session Minutes, August 26, 2025 Special Council Meeting and Executive Session Minutes, August 26, 2025 Special Council Meeting Minutes, September 2, 2025 Special Council Meeting and Executive Session Minutes, and September 2, 2025 Regular Council Meeting Minutes. Staff Liaison: Summer Stewart, Deputy City Clerk Council approved the August 18, 2025 Special Council Meeting and Executive Session Minutes, August 26, 2025 Special Council Meeting and Executive Session Minutes, August 26, 2025 Special Council Meeting Minutes, September 2, 2025 Special Council Meeting and Executive Session Minutes, and September 2, 2025 Regular Council Meeting Minutes. 5. Comments from the Mayor and Council – None. 6. City Manager's Report and Summary of Current Events Mr. Sandstrom provided a summary of current events. 7. Proposals for Future Agenda Items – None. 8. Adjournment There being no further business to discuss, Mayor Orsborn adjourned the meeting at 6:05 p.m. _________________________________ Eric W. Orsborn, Mayor ATTEST: _____________________________________ Lucinda J. Aja, City Clerk I hereby certify that the foregoing minutes are a true and correct copy of the Regular Council Meeting held on October 7, 2025. I further certify that a quorum was present. _____________________________________ Lucinda J. Aja, City Clerk