2025-04-01- BXK_Task Order_Runway '17-35'_Scope and Fee_KH Reviewed.pdf
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kimley-horn.com 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 480 207 2666 March 31, 2025 Scott Gray Buckeye Municipal Airport 3000 S Palo Verde Road Buckeye, AZ 85326 RE: Professional Services Scope and Fee for the Runway ’17-35’ and Taxiway A and Connectors Electrical Upgrades (Design and Bidding Phase Services) Mr. Gray, Kimley-Horn and Associates, Inc. (“Consultant”) is pleased to submit this scope of services and Fee to the Buckeye Municipal Airport (“Client”) for providing Design and Bidding Phase Services for the Runway ’17-35’ and Taxiway A and Connectors Electrical Upgrades Project at the Buckeye Municipal Airport (“BXK”). Project Understanding Existing Runway ’17-35’ is approximately 5,500 feet in length and 75 feet in width with a two-box Precision Approach Path Indicator (“PAPI”) on RW 17 and a 4 box PAPI on RW 35. The airport has engaged the Consultant to provide design plans for the replacement of this PAPI system among other electrical components. This project also includes the installation of new electrical improvements on Runway ’17-35’. New LED runway edge light fixtures shall be installed on new base cans with new conduit and new LED signs shall be installed on new concrete sign bases. This project will also include new LED taxiway edge lighting with new conduits and base cans along taxiway A and associated connectors. The scope of work for the project also includes installation of new 4-box PAPIs on each end of Runway 17-35 that will match current VGSI angles to match the RNAV approaches on the runway. Scope of Services The Consultant will provide the services specifically set forth below: Task 1 – Administrative Services Task 1.1 Project Meetings and Coordination - The Consultant shall perform activities necessary to plan, direct and coordinate the work of our staff and sub consultants, attend design review meetings, prepare a design schedules, and provide progress reporting. As soon as practicable after award of Contract and prior to commencing any work, up to one (1) Design Kick-Off Meeting will be arranged at Client offices. The purpose of this meeting is to determine procedures related to smooth progress of the project and to review any items requiring clarification. Procedure for processing and distribution of all documents and correspondence related to the Contract will be established with the Client. Design review meetings will be conducted after each design submittal throughout the design phase of the project. The Consultant shall prepare and distribute hard copies of the agenda at the meetings along with any exhibits or handouts that were prepared for the meeting. The Consultant shall prepare Page 2 kimley-horn.com 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 480 207 2666 meeting minutes and attendance sheets for each meeting. The Consultant will coordinate throughout the project with the Client, FAA, ADOT and subconsultants via phone and email. Project Coordination for this scope of services is anticipated to occur over a 3- month design period. Task 2 – 30% Design Package Task 2.1 Topographical Surveying A. Coordination to collect existing data The Consultant will review record drawings and available survey information to gather data relating to the proposed improvements. Documents to be reviewed are limited to those provided by Client and those held by the Consultant from previous Airport projects. The consultant will visit the airfield for a design investigation into the record drawings and available survey information. B. Field work (performed by subconsultant) This task includes field survey and office support to prepare topographic mapping of project area. The topographic mapping for the project will include spot elevations along the edge of existing Runway 17/35 (5,500’±) and Taxiway A and associated connectors perpendicular to every edge light, locate centerline monuments/alignment of Runway 17/35, and survey hard shot elevations (conventional) for lights, signs, handholes and electrical appurtenances. C. Convert survey data for design software The Consultant will analyze the survey data and prepare the data for use with computer modeling. Included are the following tasks: · Prepare and process survey control and field work data for input into design software. · Sort data by standard layers and descriptions for computer modeling. · Generate Civil 3D drawing with coordinate geometry points, linework, and 3D surface for use in design. · Verify survey control and field work survey with previous airfield projects. Task 2.2 30% Design Package – The Consultant shall prepare preliminary plans, specification table of contents, draft engineer’s design report and an opinion of probable construction cost for the project. Plans will include the typical details and Horizontal layout drawings of the project. The plans will be created using AutoCAD version 2024 or later. The plans shall be prepared at an appropriate scale and show the rehabilitated pavement areas and pavement markings. The plans will also show the location of duct banks, LED edge lights, signs, Precision Approach Path Indicators within the Project area. The design shall be in conformance with the current FAA Advisory Circulars at the time of the notice to proceed. These initial design plans and the preliminary opinion of probable cost shall be submitted to the Client for approval. The Consultant will coordinate and conduct up to one (1) design review work session, with the Client, as part of this task to review the entire plan set and discuss review comments. Design Documents – The Consultant shall prepare 30% Contract Documents. This will include one set of plans, technical specifications table of contents, opinion of probable construction cost. Page 3 kimley-horn.com 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 480 207 2666 Deliverables: One (1) electronic version of the following in PDF format: · 30% Drawings (22x34) · 30% Opinion of Probable Cost · Technical Specifications Table of Contents Task 3 – 95% Design Package Design Documents – The Consultant shall prepare 95% Contract Documents. This will include one set of plans, technical specifications, estimate of probable construction cost, Design Engineers Report, and a Construction Safety Phasing Plan (CSPP). The plan set shall conform to current FAA Advisory Circulars and include the Client’s requirements and comments from the 30% design meeting. The plans for this project shall include as a minimum the preparation of the following sheets: · Title Sheet · Index, Legend and Abbreviations · Project Layout · Survey Control · Project Phasing Plan · Demolition Plans · Horizontal Control Plan · Electrical Notes, Legends, and Symbols · Electrical Scope of Work · Electrical Layout Plans - 12-15 sheets · Electrical Fixture Tables – 12-15 sheets · PAPI Siting Details – 2 sheets · PAPI Details – 2 sheets · Electrical details – 6 sheets · Electrical Circuit Maps – 4 sheets · Electrical demo sheet · Electrical vault layout sheet · Electrical Demolition Scope of Work · Electrical Demolition Layouts – 12 -15 sheets The Consultant shall prepare Technical Specifications in accordance with current FAA Advisory Circulars for construction of the project. The specifications will be presented in standard FAA format and numbering system. In conjunction with the 95% submittal, the Consultant shall prepare and submit a Design Engineer’s Report and a Construction Safety Phasing Plan. The Design Engineers Report shall present analysis, calculations, and recommendations to the level of detail, and in the format required by the FAA Advisory Circulars. The Construction Safety Phasing Plan shall present the safety and phasing requirements of the project to the level of detail, and in the format required by the FAA Advisory Circulars. Page 4 kimley-horn.com 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 480 207 2666 The Consultant will coordinate and conduct up to one (1) design review work session as part of this task to review every drawing sheet and discuss review comments. Deliverables: One (1) electronic version of the following in PDF format: · 95% Drawings (22x34) · 95% Technical Specifications · 95% CSPP · 95% Design Engineer’s Report · 95% Opinion of Probable Cost Task 4 – Bid Submittal Package Task 4.1 Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) - For proposed construction associated with the project, a Notice of Proposed Construction (FAA Form 7460-1) is necessary to evaluate potential obstructions to air navigation and navigational communication facilities. One (1) 7460-1 submission will be required for this project. The Consultant will generate a 7460-1 submission for the proposed construction and construction equipment. This submission will include exhibits(s) identifying points-of-interest in latitude/longitude coordinates, including work site area, staging area, stockpile locations, haul routes, NAVAIDs, and tall and slim profile equipment. Task 4.2 PAPI Flight Check Coordination and VGSI Forms – A. Kimley-Horn will coordinate with FAA for scheduling flight check at the airport and will inform the client of costs and timing of the flight checks. This will include up to three (3) phone calls with FAA. B. Kimley-Horn will create the VGSI forms that need to be submitted to the FAA for purposes of completing the FAA flight check for each set of PAPIs, two (2) total VGSI forms at BXK. Task 4.3 Bid Package – The Consultant shall prepare a Bid set of Contract Documents. This will include one (1) set of plans, technical specifications, Construction Safety Phasing Plan, and an estimate of probable construction cost.The Bid submittal will include comments from the Client and the FAA received as a part of the 95% review process. Deliverables: One (1) electronic version of the following in PDF format: · Issued for Bid Drawings (22x34) · Technical Specifications · CSPP · Design Engineer’s Report · Bid Opinion of Probable Cost Task 5 – Bidding Services The Consultant shall assist the Client in the bidding process for up to one (1) Bid Package of the Project. Bid assistance includes the following: · Assist the Client in identifying potential bidders · Attend Pre-Bid Conference Page 5 kimley-horn.com 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 480 207 2666 · Respond to bidders’ questions · Prepare and issue up to two (2) Addenda as appropriate to interpret, clarify, and change the bidding documents as required by the Client or the FAA. Addenda will be distributed electronically by the Consultant to the bidders. · Assist the Client in securing and opening bids · Conduct an evaluation of the bids received · Prepare bid tabulation · Assist in checking bidder qualifications · Make recommendation for award · Prepare Issued for Construction (Conformed) set of project documents Deliverables: One (1) electronic version of the following in PDF format: · Issued for Construction Drawings (22x34) · Technical Specifications · CSPP · Two (2) Addenda maximum · Bid tabulation · Bid recommendation letter Services Not Included Any other services, including but not limited to the following, are not included in this Agreement: · Construction Management Plan (CMP) · NEPA Catex · Construction Phase Services · Preparation of a Storm Water Pollution Prevention Plan (SWPPP), Notice of Intent (NOI) if applicable, and Best Management Practices (BMPs) to comply with local, State, and Federal Storm Water requirements. · Site utility design including franchised utilities and any relocation of utilities, other than noted. · Any item not specifically mentioned in the Scope of Services · Any services not specifically provided for in the above scope, as well as any changes in the scope the Client requests, will be considered additional services and will be performed at Consultant’s then current hourly rates. Additional Services Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates. Information Provided By Client Consultant shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client’s representatives. The Client shall provide all information requested by Consultant during the project, including but not limited to the following: · Provided As-Built Drawings for the existing project area · Provided As-Built Drawings for the existing facilities surrounding the project area. Responsibilities of Client Page 6 kimley-horn.com 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 480 207 2666 In addition to other responsibilities set out in this Agreement, the Client shall: · Provided information/review comments in a timely manner · Participate in submittal review meetings · Participate in weekly construction progress meetings · Provide access to the project areas · Coordinate with tenants · File appropriate NOTAMs during construction · Assist with temporary closures required to complete construction · Provide radios for construction staff. · Coordinate with Public Works for electrical construction work · Provide copies of completed FAA RFRs Schedule Kimley-Horn will provide our services as expeditiously as practicable with the goal of meeting the following schedule: From notice to proceed from Client to final delivery in 120 Calendar days. Fee and Expenses Kimley-Horn will perform the services in Tasks 1-5 on a labor fee plus expense basis with the maximum labor fee shown below. Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client. Kimley-Horn reserves the right to reallocate amounts among tasks as consulted and approved by Client. Labor fee will be billed on an hourly basis according to our then-current rates. Direct reimbursable expenses such as express delivery services, air travel, and other direct expenses will be billed at 1.15 times cost. A percentage of labor fee will be added to each invoice to cover certain other expenses as to these tasks such as telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Administrative time related to the project may be billed hourly. All permitting, application, and similar project fees will be paid directly by the Client. Should the Client request Kimley-Horn to advance any such project fees on the Client’s behalf, an invoice for such fees, with a fifteen percent (15%) markup, will be immediately issued to and paid by the Client. Payment will be due within 25 days of your receipt of the invoice and should include the invoice number and Kimley-Horn project number. Page 7 kimley-horn.com 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 480 207 2666 Table 2 – Fee Breakdown Task Unit Amount Task 1 Project Management Task 1.1 Project Meetings and Coordination Hourly, NTE $20,000 Task 2 30% Design Package Task 2.1 Topographical Survey Hourly, NTE $20,000 Task 2.2 30% Design Package Hourly, NTE $53,000 Task 3 95% Design Package Hourly, NTE $37,000 Task 4 Bid Submittal Package Task 4.1 Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) Hourly, NTE $2,000 Task 4.2 PAPI Flight Check Coordination and VGSI Forms Hourly, NTE $8,000 Task 4.3 Bid Package Hourly, NTE $13,000 Task 5 Bidding Services Hourly, NTE $12,000 Design and Bidding Phase Services Total $165,000 Closure We appreciate the opportunity to provide these services to you. Please contact me if you have any questions regarding this scope of services. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. By: Heath Hildebrandt, P.E. Joseph Bradshaw, P.E. Associate Project Manager