Council to take action on Change Order No. 2 to the Cooperative Contract Purchasing Addendum (CCPA) (Contract No. 2025066) between the City of Buckeye, an Arizona municipal corporation, and Balzic Ent

4.D
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 09/16/25
AGENDA ITEM: 4.D. CSD - Cooperative
Contract Change Order for Balzic
Enterprises LLC - not to exceed amount
of $800,000
DATE PREPARED: 09/11/25
DISTRICT NO.: All
STAFF LIAISON: Kelby Mieras, Deputy Director, kmieras@buckeyeaz.gov, (623)
349-6617
DEPARTMENT: Community Services
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action on Change Order No. 2 to the Cooperative Contract Purchasing Addendum
(CCPA) (Contract No. 2025066) between the City of Buckeye, an Arizona municipal corporation, and
Balzic Enterprises LLC, an Arizona limited liability company, for youth and adult sports program t-shirts
and jerseys, Kids Base program shirts and other Community Services Department (CSD) program
apparel; and authorize the City Manager to execute and deliver said Change Order on behalf of the City
of Buckeye.    
SUMMARY
PROJECT DESCRIPTION:
Community Services is requesting approval of Change Order No. 2 to the Cooperative Contract
Purchase Addendum (CCPA) No. 2025066 with Balzic Enterprises LLC. The change order increases the
not to exceed amount by $605,000 (from $195,000 to $800,000), while maintaining all original terms and
conditions of the contract. 
This increase is necessary to fund apparel purchases from FY26 through FY28 for youth and adult
sports program t-shirts and jerseys, youth programs t-shirts and other CSD program apparel.  Council's
approval does not authorize any specific purchase, but rather establishes the maximum expenditure limit
for the life of the contract through FY28. This ensures staff can issue purchase orders promptly once
funds are appropriated, eliminating the need for additional Council action in FY27 and FY28.
BENEFITS:
The CCPA allows for flexibility in procuring apparel purchases in a timely and cost-effective manner to
provide uniforms and apparel for Community Services program participants. 
FUTURE ACTION:
No future action is needed from Council.  Approval of this change order authorizes the purchase of
apparel for Community Services programs and uniforms through FY28, consistent with the cooperative
contract term.    
FINANCIAL IMPACT STATEMENT:
The current CCPA of $195,000 has been utilized for prior apparel purchases.  Increasing the not to
exceed amount by $605,000 will fund remaining FY26 apparel needs and projected expenditures in
FY27 and FY28.  The FY26 adopted budget included $200,400 for apparel needs.  Staff estimated future
needs by the balance on the CCPA and projected the remaining needs over three years and added a
twenty percent increase as well as another $80,000 to account for program growth.  Community Services

will continue to request funds in future budget years to support these programs.  
CURRENT FISCAL YEAR TOTAL COST:
$200,400 is budgeted in FY26. The additional $605,000 increase will support expenditures through the
term of the cooperative contract in FY27 & FY28.
BUDGETED:
Yes
FISCAL YEAR:
FY26
FUND/DEPARTMENT:
10004150, 10004153, 10004154, 10004160
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
Contract No. 2025066 CCPA Balzic Enterprise LLC.pdf