Council to take action on the Contracts for Materials and Services (Contract Nos. 32600009 and ) between the City of Buckeye, an Arizona municipal corporation, and Bright Event Rentals, LLC, a Califor

4.F
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 09/16/25
AGENDA ITEM: 4.F. CS - Professional
Services Agreements with Bright Event
Rentals, LLC., and KKH Rentals, Inc.      
DATE PREPARED: 09/11/25
DISTRICT NO.:
STAFF LIAISON: Kelby Mieras, Community Services Deputy Director,
kmieras@buckeyeaz.gov, (623) 349-6617
DEPARTMENT: Community Services
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action on the Contracts for Materials and Services (Contract Nos. 32600009 and
32600010) between the City of Buckeye, an Arizona municipal corporation, and Bright Event Rentals,
LLC, a California limited liability company, and KKH Rentals Inc., DBA National Structures Events and
Services, a Texas corporation, for special event contractual services; and authorize the City Manager to
execute and deliver said Contracts on behalf of the City of Buckeye.
SUMMARY
PROJECT DESCRIPTION:
The City of Buckeye, within the Community Services Department (CSD), operates a variety of events
throughout the year. These events include, but are not limited to, the Race to the Runway Marathon,
Concerts in the Park, Spring Celebration, Independence Day Celebration, Halloween Carnival and the
Buckeye Air Fair. Bright Event Rentals, LLC. and KKH Rentals, Inc. (DBA National Structures Events
and Services) will provide a variety of event equipment, and tents for Special Events produced by the
city. The city may pay Bright Event Rentals, LLC. and KKH Rentals, Inc. an amount not to exceed
$375,000 per vendor for equipment and services at the rates set forth in the proposed pricing schedule.
Expenditures are made per individual event, on an as-needed, if-needed basis, not in one lump sum.
BENEFITS:
Benefits include utilizing vendors with demonstrated experience and expertise in providing event
equipment, and tents to provide quality products and service. Using these vendors ensures that the
items needed for the high event standards are available and facilitates more accurate budget projections
by making use of a set rate schedule.
FUTURE ACTION:
Each agreement is a one-year term with the ability to be renewed for up to four successive one-year
terms.
FINANCIAL IMPACT STATEMENT:
Each agreement is valued up to $375,000 (not to exceed). However, expenditures are made per
individual event, on an as-needed, if-needed basis, not in one lump sum.
CURRENT FISCAL YEAR TOTAL COST:

BUDGETED:
Yes
FISCAL YEAR:
2026
FUND/DEPARTMENT:
10004157-521502 Special Events - Program Supplies
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
Contract No. 32600010 KKH Rentals, Inc and DBA National Structures Events and Services.pdf
Contract No. 32600009 Bright Event Rentals, LLC.pdf