Council to take action to ratify and approve the submission of a grant application for the Fiscal Year 2025 School Violence Prevention Program Grant through the US Department of Justice, Office of Com

4.L
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 09/16/25
AGENDA ITEM: 4.L. FIN - US
Department of Justice, Office of
Community Oriented Policing Services -
Fiscal Year 2025 School Violence
Prevention Program Grant Application
DATE PREPARED: 09/11/25
DISTRICT NO.: All
STAFF LIAISON: Rob Roach, Grant Program Manager, rroach@buckeyeaz.gov,
(623) 349-6165
DEPARTMENT: Financial Services
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action to ratify and approve the submission of a grant application for the Fiscal Year 2025
School Violence Prevention Program Grant through the US Department of Justice, Office of Community
Oriented Policing Services for the acquisition and installation of surveillance equipment and ballistic
window film at school campuses within the Buckeye Elementary School District, to support a full-time
Criminal Intelligence Analyst to monitor the surveillance equipment, and acquisition of ballistic foldable
shields for School Resource Officer (SRO) Protection, in the total amount of $662,461.59, constituting
$496,846.19 in grant funding, with a City of Buckeye matching requirement of $165,615.40 over a three-
year period; and authorize the Mayor, City Manager, City Attorney, and City Clerk to take the
steps necessary to submit the grant application on behalf of the City of Buckeye.
SUMMARY
PROJECT DESCRIPTION:
The Buckeye Police Department (BPD) seeks to improve safety within Buckeye schools through the
integration of surveillance equipment that can be monitored in real time by a dedicated Criminal
Intelligence Analyst within the Buckeye Police Department's Real-Time Information Center. If an incident
occurs, BPD and school officials will have access to real-time and recorded footage of the incident. This
leads to quicker recognition and response times. The information available will be live and provide
responders with accurate information with which to respond. The ballistic window film is a bullet-resistant
glass laminate. Many Buckeye schools have glass fronts exposing the schools to outside threats such as
active shooters. This film is bullet and smash resistant enhancing the safety of students and teachers.
The window glass ballistic protective film will protect all occupants of the facilities. The ballistic foldable
shields will be utilized by SROs at Buckeye elementary schools as they can be stored in the SRO's
locker on-site, which are easily deployable, and protect the SRO in the event of an active shooter or
other threats.
BENEFITS:
Video surveillance systems have directly contributed to a 35% drop in property damage and vandalism at
schools within one year of being activated. Surveillance systems provide important evidence when
incidents occur and discourage bad behavior. They also act as a silent line of defense, which helps
contribute to a more secure and safe environment for teachers, students, and parents. Surveillance
systems provide remote oversight, discourage vandalism and bullying, promote accountability, support
investigations, enhance emergency preparedness, and improve incident response. In the United States,
more than 80% of public schools utilize surveillance systems to deter crime, discourage vandalism and
trespassing, and monitor and address bullying issues.
FUTURE ACTION:

If awarded, the award agreement will be presented to Council for approval. Once the installation of
surveillance equipment is complete, any maintenance needs will be funded through the Buckeye Police
Department's budget. After the grant three-year funding for the full-time Criminal Intelligence Analyst has
been exhausted, Buckeye may retain the full-time employee through the general fund budget. If
available, the Grants Team will pursue other potential grant funding opportunities to fund the employee.
Buckeye will also have the option to eliminate the position.
FINANCIAL IMPACT STATEMENT:
The grant request amount is $496,846.19 with a City of Buckeye matching requirement of $165,615.40,
over a three-year period. The total project cost is $662,461.59.
CURRENT FISCAL YEAR TOTAL COST:
The total Fiscal Year 2026 cost is estimated at $220,820.53, with $165,615.40 reimbursable based on
the budget. The total Fiscal Year 2026 City of Buckeye match is estimated at $55,205.13.
BUDGETED:
Yes
FISCAL YEAR:
2026-2029
FUND/DEPARTMENT:
Grant Organization Account 35732121/Police
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
CAR Recap COPS School Violence Prevention Program Application.docx
SVPP Buckeye Budget excel submission.xlsx
JustGrants Questions - SVPP desktop.docx