Council to take action on Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA No. 2025217) between the City of Buckeye, an Arizona municipal corporation, and Safeware Inc., a Maryla

4.M
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 06/17/25
AGENDA ITEM: 4.M. FD - Change
Order #1 to Cooperative Purchase
Contract Addendum (CCPA) Contract
No. 2025217 between the City of
Buckeye and Safeware Inc.
DATE PREPARED: 06/16/25
DISTRICT NO.: All
STAFF LIAISON: Jake Rhoades, Fire Chief, jrhoades@buckeyeaz.gov, (623) 349-
6700
DEPARTMENT: Fire
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action on Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA
No. 2025217) between the City of Buckeye, an Arizona municipal corporation, and Safeware Inc., a
Maryland corporation, for firefighting equipment; and authorize the City Manager to execute and deliver
said Change Order on behalf of the City of Buckeye.
SUMMARY
PROJECT DESCRIPTION:
The Fire Department is requesting approval of Change Order No. 1 to Cooperative Contract Purchase
Addendum (CCPA) No. 2025217 with Safeware, Inc. With exception of increasing the Not to Exceed
amount from $460,000 to $685,000, all original terms and conditions of CCPA No. 2025217 remain the
same. This increase will allow for budgeted purchases for FY-26 for firefighting and technical rescue
team operations. The Police Department is currently using this contract for their public safety operations
in the amount of $460,000. The additional $225,000 is for the fire department's equipment needs.
Council is not approving any purchase; only approving the maximum dollar amount that can be spent
through the life of the contract. Upon approval, the contract will be in place to allow for Purchase Orders
to be issued as soon as funds are available to expedite the purchase process and allow apparatus to be
placed in-service as soon as possible.
BENEFITS:
Allows for flexibility in procuring equipment and supplies in a timely and cost-effective manner to provide
necessary public safety services without disruption. 
FINANCIAL IMPACT STATEMENT:
This request aligns with the Department's Council approved budget and allows for the execution of funds
as projected. FY-26 purchases on this CCPA are not to exceed $225,000. Council is not approving any
purchase; only approving the maximum dollar amount that can be spent through the life of the contract.
CURRENT FISCAL YEAR TOTAL COST:
$225,000 (FY-26)
BUDGETED:
Yes
FISCAL YEAR:
2026

FUND/DEPARTMENT:
10002144-520518, 10002144-521520, 10002144-521523, 10002144-522150, 10002144-522151,
10002145-521520, 10002145-521523, 10002145-522150, 10002145-522155
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
City of Buckeye Procurement Contract with 2025217 CO 1 Safeware- Public Safety and Emergency
Management.pdf