Council to take action on Task Order No. 1 to the On-Call Consulting for Engineering and Architectural Services Contract (No. 2025303) between the City of Buckeye, an Arizona municipal corporation, an

4.W
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 06/17/25
AGENDA ITEM: 4.W. PMO - CIP No.
101150 Intersection Improvements -
Verrado Way, Yuma Rd to Van Buren St
- Design - Coe and Van Loo, LLC. Task
Order No. 1.
DATE PREPARED: 06/16/25
DISTRICT NO.: 2 & 5
STAFF LIAISON: Allyson Camillucci, Contract Project Manager,
acamillucci@buckeyeaz.gov, (623) 633-4149
DEPARTMENT: Program Management
Office
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action on Task Order No. 1 to the On-Call Consulting for Engineering and Architectural
Services Contract (No. 2025303) between the City of Buckeye, an Arizona municipal corporation, and
Coe and Van Loo, LLC, an Arizona limited liability company, related to the design and civil engineering
services for Capital Improvement Program (CIP) Project No. 101150, Intersection Improvements -
Verrado Way, Yuma Road to Van Buren Street; and authorize the City Manager to execute and deliver
said Task Order on behalf of the City of Buckeye.
SUMMARY
PROJECT DESCRIPTION:
The Intersection Improvements - Verrado Way, Yuma Rd. to Van Buren St. project for design will consist
of improvements to the intersection of Yuma Rd. and Verrado Way, as well as adding a through lane in
each direction on Verrado Way between Yuma Rd. and Van Buren St. These services will provide the
necessary construction and design documentation needed for the installation of the traffic signal at this
final location, roadway expansion, and addressing drainage concerns in the project area. Civil
engineering and design services are necessary for this project. Task Order No. 1 to the Contract (No.
2025303) will allow for Coe and Van Loo, LLC, to provide the associated services upon the issuance of a
Notice to Proceed and complete the services and deliverables as outlined in the scope of work. The total
amount to be paid under this Task Order No. 1 shall not exceed $462,400.00.
BENEFITS:
Task Order No. 1 will allow Coe & Van Loo, LLC, the necessary approval to begin civil engineering and
design services aligning with the timeline of this project.
FUTURE ACTION:
Completion of delivery for the civil engineering and design services will assist in the overall construction
for this Project. This project is slated for Construction Manager at Risk (CMAR) execution with the CMAR
contractor under separate contract.
FINANCIAL IMPACT STATEMENT:
The Project is programmed in the CIP program in Fiscal Year 26.  The total cost of Task Order No. 1 is
$432,300.00 and the Owner's Contingency is $30,000.00. The total cost of this Task Order No. 1 and
Owner's Contingency is not-to-exceed $462,400.00.
CURRENT FISCAL YEAR TOTAL COST:
The Project is programmed in the CIP program for Fiscal Year 26. The total cost of Task Order No. 1 is
$432,300.00, with an Owner's Contingency of $30,000.00. The combined not-to-exceed amount for Task

Order No. 1 and the Owner's Contingency is $462,400.00. The intersection improvements at Verrado
Way and Yuma Rd. are funded through General Obligation bond funds. This portion includes a Task
Order No. 1 cost of $251,700.00 and an Owner's Contingency of $17,500.00, for a total bond-funded
cost of $269,200.00. The roadway improvements along Verrado Way, from Van Buren St. to Yuma Rd.,
are funded by General Funds. This includes a Task Order No. 1 cost of $180,700.00 and an Owner's
Contingency of $12,500.00, for a total General Fund cost of $193,200.00
BUDGETED:
Yes
FISCAL YEAR:
FY 26
FUND/DEPARTMENT:
50211104-543112 (GF) AND/OR 50221104-543112 (GO)
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
Contract No. 2025303 To 1- CVL.pdf
CIP101150_Design.pdf