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Special Meeting Minutes Monday, June 20, 2022 9:30 AM BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts and/or Board of Deposit) "The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities” Board Members Bill Gates, Chairman, District 3 Clint Hickman, Vice Chairman, District 4 Jack Sellers, District 1 Thomas Galvin, District 2 Steve Gallardo, District 5 County Manager Joy Rich Clerk of the Board Juanita Garza Meeting Location Supervisors' Auditorium 205 W Jefferson, Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at 9:30 AM on Monday, June 20, 2022, in the Supervisors’ Auditorium, 205 W Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4; Jack Sellers, Supervisor, District 1; Thomas Galvin, Supervisor, District 2; Steve Gallardo, Supervisor, District 5. Also present: Juanita Garza, Clerk; Joy Rich, County Manager; Kelly Gardiner, Minutes Coordinator; Andrea Cummings, Legal Counsel. ACTION 1. ADOPTION OF THE MARICOPA COUNTY FY 2023 BUDGET The Office of Budget & Finance in coordination with the County Manager recommends to the Board of Supervisors the following: 1) Adopt the FY 2023 Maricopa County Budget in the amount of $4,461,557,024, by total appropriation for each department, fund and appropriation unit group listed in the attached schedules. This amount represents no change from the Tentative Budget of $4,461,557,024. 2) Adopt the Five-Year Capital Improvement Plan for Fiscal Years 2023-2027. 3) Approve the attached Executive Summary. (C-18-22-190-X-00) Supervisor Hickman made the following motion: To adopt the FY 2023 Maricopa County Budget in the amount of $4,461,557,024, by total appropriation for each department, fund and appropriation unit group listed on the attached schedules. This amount represents no change from the Tentative Budget, and to adopt the Five-Year Capital Improvement Plan for Fiscal Years 2023-2027. In addition, approve the attached Executive Summary. The motion was seconded by Supervisor Jack Sellers Ayes: Bill Gates, Clint Hickman, Jack Sellers, Thomas Galvin, Steve Gallardo Supervisor Gallardo thanked Chairman Gates and his staff, and the entire budget group. He was glad to have a balanced budget that meets the needs of the Maricopa County residents. Special Meeting Minutes Monday, June 20, 2022 Page 2 of 16 Supervisor Sellers remarked that the average citizen cannot imagine how much quality work is involved in preparing the County budget. He said this was a long process with great results. Supervisor Galvin noted this was his first budget as a Supervisor and he was very impressed with the budget process and proud of the result. He said the County is facing precarious times as people are worried about inflation and fuel costs, and the County must be proactive especially with fuel costs. He stated the County must provide the tools and resources for County employees to serve the citizens. He commented on the County workforce noting it was hard to find workers. He said he was proud to be on this Board and glad to have been able to go through this process. Supervisor Hickman commented he was excited that the County taxpayer will be able to keep more money in their pockets. He said inflation is a big topic and he hoped the economy recovered quickly. Supervisor Hickman thanked Joy Rich and her staff, and Cindy Goelz and her staff for consistently working hard on these budgets year after year. He thanked Chairman Gates and his staff for their hard work in getting this budget through the process. Chairman Gates thanked his colleagues for the kind words and commented on the hard work by all the departments and elected officials in getting this budget to this point. He thanked Zach Schira and Chelsea Lett for their contribution. He stated the County residents need our help. This level of inflation is something we have not encountered in 40 years. Chairman Gates said he is proud of this Board’s fiscal conservativism. Ayes: Bill Gates, Clint Hickman, Jack Sellers, Tom Galvin, Steve Gallardo MEETING RECESSED Chairman Gates recessed the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED Chairman Gates reconvened the Board of Supervisors. BOARD OF SUPERVISORS Human Services - Presentation 6. PRESENTATION REGARDING MARICOPA COUNTY HEAD START PROGRAM The presentation will include information on the Maricopa County Head Start/Early Head Start program activities: • Program Overview • Head Start Performance Standards • Governance: Roles and Responsibilities • Early Education Selection Criteria • Program Outcomes from FY 21-22 • Community Partnerships • Accomplishments and Initiatives • Summer Pilot Program Special Meeting Minutes Monday, June 20, 2022 Page 3 of 16 Jacqueline Edwards, Director, Human Services Department Eve Del Real, Assistant Director, Early Education Division (C-22-22-100-X-00) Chairman Gates asked Jacqueline Edwards, Director, Human Services Department, and Eve Del Real, Assistant Director, Early Education Division, to come forward for the Head Start Program presentation. Ms. Edwards explained the County receives federal funding for the Head Start Program and are required to do annual training and give a review for the governing body which is the Board of Supervisors. Ms. Edwards explained the County receives $24.2 million per year to provide early education and family support services. She stated this is a very large program. Special Meeting Minutes Monday, June 20, 2022 Page 4 of 16 Head start Performance Standards are a set of requirements for the range of individualized services that provide school readiness for children from low-income families. Ms. Edwards explained the roles and responsibilities of the Program’s governance as seen on the above slide. She thanked the Board of Supervisors for their appointment of Cris Arzaga-Williams representing the Board of Supervisors on the Policy Council. Special Meeting Minutes Monday, June 20, 2022 Page 5 of 16 Ms. Edwards continued her review on the Board’s role noted in the above slide. Ms. Del Real reviewed the Early Education Selection Criteria depicted in the above slide. She stated that priorities are determined with other divisions that utilize community assessments needed to ensure the program is providing those with the highest needs. Special Meeting Minutes Monday, June 20, 2022 Page 6 of 16 Ms. Del Real reviewed the Early Education slide above. She explained this program was one of the first implemented in Arizona because of the delivery of high-quality services for early education and child development that included children with disabilities and promotes school readiness. Ms. Del Real reviewed the Program Outcomes for 2021-2022 illustrated on the slide above. She explained that the funded enrollment is 1,245, but due to critical shortages in the education workforce, they were only able to serve 785 children. Special Meeting Minutes Monday, June 20, 2022 Page 7 of 16 Ms. Del Real stated they conduct standardized and structured assessments. Each child was provided ongoing evaluation to track developmental progress. She noted their assessment tool is grounded in six critical areas of development and it is noted there is an 18% developmental gain across the board. Ms. Del Real stated the development gains reported heavily reflect the program’s approach to developing relationships with parents that are grounded in trust and respect. This encourages collaboration resulting in positive outcomes as shown in the slide above. Special Meeting Minutes Monday, June 20, 2022 Page 8 of 16 Ms. Del Real reviewed the above slide highlighting the “No Wrong Door” approach for families and their clients to help encourage ongoing collaboration and coordination with other divisions. This approach benefits their Head Start families because they were able to receive utility and rental assistance that totaled $324,298.98. Ms. Del Real reviewed the above slide explaining the outcome statistics illustrated. Special Meeting Minutes Monday, June 20, 2022 Page 9 of 16 Ms. Edwards reviewed the community partnerships and collaborative relationships and noted some of the community organizations’ donations. She specifically recognized the Library District for the 1,200 book donations. Ms. Edwards reviewed the program’s accomplishments and initiatives. She noted they received a National Association of Counties (NaCO) award and have been recognized by the federal Head Start Program for having the practices in place to keep our unvaccinated population safe. She said they serve children under five who are at risk. Ms. Edwards stated they were able to open classrooms quickly so that families can get back to work and provide a safe environment for staff. Special Meeting Minutes Monday, June 20, 2022 Page 10 of 16 Ms. Edwards reviewed the above slide stating they are always looking for system improvements whether in monitoring and updating program goals or in their revised recruitment campaign. She reported they have worked with the County communications office and with their help, the program was able to set the best practice for the state and has been recognized by the region for how they can recruit both children and staff for the County’s Head Start Program. Ms. Edwards explained the Summer Pilot Program and Enrollment Initiatives slide above. Ms. Del Real reviewed the three initiatives that will expand access to 180 children in need of high-quality learning experiences. Supervisor Gallardo said he wholeheartedly supports the Head Start Program and stated the early years are so important and he is glad this program can help these Special Meeting Minutes Monday, June 20, 2022 Page 11 of 16 families. He noted that the Water Days event promoted the Head Start Programs and other services available to low-income families began this past weekend. He expressed his appreciation for everything the Head Start Program staff does. Supervisor Sellers stated one of the first things he did after joining the Board was visit one of the Head Start locations. He was impressed with the involvement of the families and children. He commented on the new Head Start facilities in Mesa and stated this facility was built to house all the services provided by the Head Start Program. He thanked Ms. Edwards and her staff. Supervisor Galvin said he was at the new Mesa facility grand opening also. He said there was a feeling of inspiration knowing how many families were going to be impacted by the new facility. He noted how convenient this facility will be for families who can find needed services in one facility. He expressed his thanks to Ms. Edwards and her staff. Supervisor Hickman noted he and Joy Rich were in a meeting with the Mayor of Surprise and the new City Manager and they spoke about the facility in Surprise and all the work being done by the Human Services Department. He was impressed with what is being done for the kids. He expressed his thanks for the outstanding job being done. Supervisor Gallardo talked about community involvement and how important it is to reach those in need. He said one of the biggest obstacles faced is how to engage the public, especially those with no access to the Internet and social media. This is something these programs focus on – being able to take time to tear down barriers and reach those who need the help. Supervisor Sellers shared when he first visited with Head Start, he asked how they were able to communicate with language barriers and he was informed those in need have access to multiple languages. Chairman Gates echoed the comments of his colleagues and noted how Human Services is making a difference. He said they were changing the trajectory for these families and children who may be our leaders of tomorrow. 7. EXECUTIVE SESSION Vote to convene in Executive Session to consider the items on the Executive Agenda dated Monday, June 20, 2022, for Board of Supervisors and relevant Special Districts pursuant to the statutory authority listed for each item. Motion to approve by Supervisor Jack Sellers, seconded by Supervisor Clint Hickman Ayes: Bill Gates, Clint Hickman, Jack Sellers, Thomas Galvin, Steve Gallardo Special Meeting Minutes Monday, June 20, 2022 Page 12 of 16 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ___________________________ Bill Gates, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board Special Meeting Minutes Monday, June 20, 2022 Page 13 of 16 IMPROVEMENT DISTRICT The Board Directors for the Improvement District of Maricopa County, Phoenix, Arizona, convened in Special Session at 9:30 AM on Monday, June 20, 2022, in the Supervisors’ Auditorium, 205 W Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4; Jack Sellers, Director, District 1; Thomas Galvin, Director, District 2; Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Joy Rich, County Manager; Kelly Gardiner, Minutes Coordinator; Andrea Cummings, Legal Counsel. 2. ADOPTION OF THE COUNTY IMPROVEMENT DISTRICTS FY 2023 BUDGETS Adopt the Fiscal Year 2023 Budgets for the County Improvement Districts per the FY 2023 Budget Schedules entitled “Direct Assessment Special Districts” and “Street Lighting Improvement Districts.” See A.R.S. §§ 48-954 and 42-17105. (C-18-22-184-X- 00) Director Hickman made the following motion: To adopt the Fiscal Year 2023 Budgets for the County Improvement Districts per the FY 2023 Budget Schedules entitled "Direct Assessment Special Districts " and "Street Lighting Improvement Districts." The motion was seconded by Director Steve Gallardo Ayes: Bill Gates, Clint Hickman, Jack Sellers, Thomas Galvin, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ___________________________ Bill Gates, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board Special Meeting Minutes Monday, June 20, 2022 Page 14 of 16 FLOOD CONTROL DISTRICT The Board of Directors for the Flood Control District convened in Special Session at 9:30 AM on Monday, June 20, 2022, in the Supervisors’ Auditorium, 205 W Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4; Jack Sellers, Director, District 1; Thomas Galvin, Director, District 2; Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Joy Rich, County Manager; Kelly Gardiner, Minutes Coordinator; Andrea Cummings, Legal Counsel. 3. ADOPTION OF THE FLOOD CONTROL DISTRICT FY 2023 BUDGET Adopt the Flood Control District Fiscal Year 2023 Budget in the amount of $118,189,740 by total appropriation for each fund and appropriation unit group for the Flood Control District, listed in the attached schedules. This amount represents no change from the FY 2023 Tentative Budget of $118,189,740. (C-18-22-188-X-00) Director Hickman made the following motion: To adopt the Fiscal Year 2023 Budget for the Flood Control District in the amount of $118,189,740, by total appropriation for each fund and appropriation unit group. This amount represents no change from the Tentative Budget. The motion was seconded by Director Thomas Galvin Ayes: Bill Gates, Clint Hickman, Jack Sellers, Thomas Galvin, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ___________________________ Bill Gates, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board Special Meeting Minutes Monday, June 20, 2022 Page 15 of 16 LIBRARY DISTRICT The Board of Directors for the Library District convened in Special Session at 9:30 AM on Monday, June 20, 2022, in the Supervisors’ Auditorium, 205 W Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4; Jack Sellers, Director, District 1; Thomas Galvin, Director, District 2; Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Joy Rich, County Manager; Kelly Gardiner, Minutes Coordinator; Andrea Cummings, Legal Counsel. 4. ADOPTION OF THE LIBRARY DISTRICT FY 2023 BUDGET Adopt the Library District Fiscal Year 2023 Budget in the amount of $37,324,091 by total appropriation for each fund and appropriation unit group for the Library District, listed in the attached schedules. This amount represents no change from the FY 2023 Tentative Budget of $37,324,091. (C-18-22-186-X-00) Director Hickman made the following motion: To adopt the Fiscal Year 2023 Budget for the Library District in the amount of $37,324,091, by total appropriation for each fund and appropriation unit group. This amount represents no change from the Tentative Budget. The motion was seconded by Director Jack Sellers Ayes: Bill Gates, Clint Hickman, Jack Sellers, Thomas Galvin, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ___________________________ Bill Gates, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board Special Meeting Minutes Monday, June 20, 2022 Page 16 of 16 STADIUM DISTRICT The Board of Directors for the Stadium District convened in Special Session at 9:30 AM on Monday, June 20, 2022, in the Supervisors’ Auditorium, 205 W Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4; Jack Sellers, Director, District 1; Thomas Galvin, Director, District 2; Steve Gallardo, Director, District 5. Also present: Juanita Garza, Official Record Keeper; Joy Rich, County Manager; Kelly Gardiner, Minutes Coordinator; Andrea Cummings, Legal Counsel. 5. ADOPTION OF THE STADIUM DISTRICT FY 2023 BUDGET Adopt the Stadium District Fiscal Year 2023 Budget in the amount of $6,750,000 by total appropriation for each fund and appropriation unit group for the Stadium District, listed in the attached schedules. This amount represents no change from the FY 2023 Tentative Budget of $6,750,000. (C-18-22-182-X-00) Director Hickman made the following motion: To adopt the Fiscal Year 2023 Budget for the Stadium District in the amount of $6,750,000, by total appropriation for each fund and appropriation unit group. This amount represents no change from the Tentative Budget. The motion was, seconded by Director Steve Gallardo. Ayes: Bill Gates, Clint Hickman, Jack Sellers, Thomas Galvin, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ___________________________ Bill Gates, Chairman of the Board ATTEST: _______________________________ Juanita Garza, Official Record Keeper