32500001- CCPA Ricoh MFDs and Managed Print Services.pdf
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Multi-Functional Devices and Managed Print Services Contract No. 32500001 (REV. 1.17.2025) 1 COOPERATIVE CONTRACT PURCHASE ADDENDUM (CCPA) BETWEEN THE CITY OF BUCKEYE AND RICOH USA, INC. MULTI-FUNCTIONAL DEVICES AND MANAGED PRINT SERVICES CONTRACT NO. 32500001 THIS COOPERATIVE CONTRACT PURCHASE ADDENDUM (this “Addendum”) is entered into as of _____________, 2025 between the City of Buckeye, an Arizona municipal corporation (the “City”), and RICOH USA, INC. a Delaware corporation (the “Contractor”). WHEREAS, after a competitive procurement process, Olathe Public Schools and Contractor entered into Contract No. 0022025, dated October 1, 2022 (such contract and subsequent amendments thereto herein referred to as the “Olathe Public Schools Contract”), which is attached hereto as Exhibit A and incorporated herein by reference); and WHEREAS, the City is permitted by Section 24-3-16 of the City Procurement Code to make purchases via cooperative purchasing pursuant to a cooperative purchasing contract; and WHEREAS, Olate Public Schools solicited and awarded the Contract on behalf of the GovMVMT purchasing cooperative; and WHEREAS, the City is a participating public agency in the GovMVMT purchasing cooperative; and WHEREAS, the City and Contractor desire to mutually terminate contract 2023140 dated January 16, 2023 effective upon provision of services under the Master Service Agreement and Service Order made part of this Addendum in Exhibit B. WHEREAS, the Olathe Public Schools Contract contains a schedule of prices and service terms, which is attached hereto as Exhibit C and incorporated herein by reference (the “Fee Schedule”); and WHEREAS, the City desires to enter into a contract with the Contractor under the terms and conditions of the Olathe Public Schools Contract, by issuing this Addendum to said contract. THEREFORE, the City now enters into this Addendum with the Contractor for the goods and services set forth in Exhibits B and C. This Addendum incorporates the terms and conditions of the Olathe Public Schools Contract, except to the extent superseded herein. All references in the Olathe Public Schools Contract to Olathe Public Schools shall be read to refer to the City of Buckeye. This Addendum shall be effective as of the date set forth above for approval and remain in effect the remainder of the Olathe Public Schools Contract’s term unless such term is modified or extended pursuant to the terms of the Olathe Public Schools Contract. Payments to the Contractor shall be calculated in accordance with Exhibits B and C, in a total amount not to exceed $1,500,000.00. Multi-Functional Devices and Managed Print Services Contract No. 32500001 (REV. 1.17.2025) 2 FURTHER, this Addendum is subject to cancellation pursuant to ARS §38-511. FURTHER, to the extent applicable, the Contractor and its subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and their compliance with the E-verify requirements under A.R.S. § 23-214(A). The Contractor’s or its subcontractors’ failure to comply with such warranty shall be deemed a material breach of this Addendum and may result in the termination of this Addendum by the City. The City retains the right to inspect the papers of the Contractor’s or its subcontractors’ employees who perform any work or services pursuant to this Addendum to ensure compliance with these warranties. FURTHER, to the extent applicable, the Contractor warrants that it is not participating and will not participate in prohibited activity in contravention of A.R.S. § 35-393.01. FURTHER, to the extent applicable under ARIZ. REV. STAT. § 35-394, Contractor certifies that it does not currently, and agrees for the duration of this Agreement that it will not use (i) the forced labor of ethnic Uyghurs in the Peoples Republic of China (“ethnic Uyghurs”), (ii) any goods or services produced by the forced labor of ethnic Uyghurs, or (iii) any Contractors, subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs. If Contractor becomes aware that it is not in compliance with this paragraph, Contractor shall notify the City of the noncompliance within five (5) business days of becoming aware of it. If Contractor fails to provide a written certification that Contractor has remedied the noncompliance within one hundred eighty (180) days after that, this Agreement shall terminate unless the termination date of this Agreement occurs before the end of the remedy period, in which case this Agreement terminates on the Agreement termination date. FURTHER, the Parties agree that the Addendum and Exhibits thereto shall be governed by State of Arizona law and suits pertaining to the Addendum and Exhibits thereto may only be brought in courts located in Maricopa County, Arizona. FURTHER, all modifications, including but not limited to service additions and deletions, will be made in writing and with the written agreement of both parties. FURTHER, in the event of any inconsistency between this Addendum, the Olathe Public Schools Contract, Exhibit B, and Exhibit C, the documents shall govern in that order. FURTHER, in the event the Contractor’s terms of sale or service were provided to the City only upon “acceptance” of a “clickwrap” or “clickthrough” agreement, such terms of sale or service shall not be binding upon the City. No oral agreement, “clickwrap” or “clickthrough” agreement or other understanding shall in any way modify a City issued or approved contract or the terms of this Cooperative Contract Purchase Addendum (CCPA). THEREFORE, the Parties have executed this Addendum as of the date first set forth above. Multi-Functional Devices and Managed Print Services Contract No. 32500001 (REV. 1.17.2025) 3 CITY CONTRACTOR THE CITY OF BUCKEYE, RICOH USA, INC., an Arizona Municipal corporation a Delaware corporation By: Dan Cotterman, City Manager Its: ATTEST: Lucinda Aja, City Clerk RECOMMENDED: William Kauppi, Chief Financial Officer APPROVED AS TO FORM: K. Scott McCoy, City Attorney Multi-Functional Devices and Managed Print Services Contract No. 32500001 EXHIBIT A TO COOPERATIVE CONTRACT PURCHASE ADDENDUM CONTRACT NO. 32500001 Olathe Public Schools Contract See following pages. Ricoh USA, Inc. Steve Bissey 300 Eagleview Blvd. Exton, PA 19341 610-517-7648 steve.bissey@ricoh-usa.com Steve Bissey Director, Corp. & Public Sector Contract Strategy 10/19/22 Multi-Functional Devices and Managed Print Services Contract No. 32500001 EXHIBIT B TO COOPERATIVE CONTRACT PURCHASE ADDENDUM CONTRACT NO. 32500001 Master Service Agreement and Service Order See following pages. SOW MINIMUM SERVICE FEES Resources will be cross trained on all Ricoh provided services to support during peak business times. Ricoh staff schedules will be managed to meet the specified hours of operation and accommodate for peak periods throughout each day. If not provided by Customer, supplies will be purchased for use in the center and included in the monthly invoice with chargeback details provided if required Postage is not provided by Ricoh. Postage account(s) for the equipment must be provided by Customer or ordered as necessary and added to the monthly invoice. On a monthly basis, Ricoh will provide and review monthly reports as outlined herein, showing Services activity in order to identify opportunities to reduce expenses and improve processes. Opportunities will be tracked and included in Monthly Operation Reports. Ricoh will maintain integrity, confidentiality and security at all times. Vehicles will be provided by customer, including all maintenance and gas. TRAC Ticket Processing for Copy/Print Jobs High Volume / Production Machine Operation Bindery, QC and final quality check Location Address Pick Up Days Number of Mail Stops Sundance Water Admin 21699 W Yuma Rd Ste# 107 Twice Daily 1 Court 21699 W Yuma Rd Ste# 101 Twice Daily 1 Coyote Library 21699 W Yuma Rd Ste# 116 Twice Daily 1 Fire Admin 21699 W Yuma Rd Ste# 103 Twice Daily 1 Police Dept Admin 21699 W Yuma Rd Ste# 104 Twice Daily 2 Public Works 23454 Mc 85 Twice Daily 1 Charmin Building IT 1101 E Ash Ave Twice Daily 1 PD Detectives 1101 E Ash Ave Twice Daily 1 Police/Dispatch 100 N Apache Ste D Twice Daily 1 Recreation Center 1003 E Eason Ave Twice Daily 1 Downtown Library 310 N 6th St Twice Daily 1 Water Resources 432 E Arizona Eastern Ave Twice Daily 1 Fleet 415 E Arizona Eastern Ave Twice Daily 1 Coronado Water Resources 201 E Coronado St Twice Daily 1 Heritage Park 809 N 1st Street Twice Daily 1 Community Service Department 110 E Irwin Ave Twice Daily 1 Community Center 201 E Centre Ave Twice Daily 1 City Hall 1st Floor 530 E Monroe Ave Twice Daily 1 City Hall 2nd Floor 530 E Monroe Ave Twice Daily 9 City Hall 3rd Floor 530 E Monroe Ave Twice Daily 13 Station 703 Verrado 2582 N. Verrado Way Weekly as Needed 1 Station 702 Sundance 1911 S. Rainbow Rd Weekly as Needed 1 Station 701 Downtown 404 S. Miller Rd. Weekly as Needed 1 Station 704 27360 W. Wagner Complex Dr Weekly as Needed 1 PD Substation 27360 W. Wagner Complex Dr Weekly as Needed 1 Station 705 Tartesso 30551 W. Tartesso Pkwy Weekly as Needed 1 Station 706 Westpark 25821 W. magnolia Street Weekly as Needed 1 Benchmark Target SLA Baseline Frequency Notes Print Job Accuracy 99% N/A Monthly Complete all copy requests and review for accuracy Print Job Timeliness 99% N/A Monthly Complete all copy requests by reasonable due dates requested by the customer Total Production Center Clicks 100% 47,000 Monthly Combined BW & Color Volume average Disconnect Notice Fold, Insert & Meter 100% 2,000 Weekly Fold, Insert and Meter outgoing Disconnect Notices. Notices will go out the same day if they are received by 12:00 PM Incoming Mail 100% 3,500 Monthly Capture details on all incoming mail with detailed reporting presented monthly Interoffice Mail Pick Up and Delivery 100% 530 Monthly Capture details on all mail delivery with detailed reporting presented monthly Accountable Mail and Certified 100% 100 Monthly Capture details on incoming and outgoing accountable mail with detailed reporting presented monthly Meter Outgoing USPS 100% 3,500 Monthly Meter and count all outgoing mail delivered to Post Office before 4:30 Daily City Hall Mail Sort 100% 2,500 Monthly Sort incoming mail For City Hall Departments Daily Equipment Uptime 95% N/A Quarterly Ricoh-Provided Equipment will operate in accordance with the applicable serviced in a manner designed to meet a minimum quarterly uptime average of ninety-five percent (99%), which shall be calculated based upon an eight (8) hour day and exclude normal preventive maintenance time and downtime Escalated Service Call Response Time 4 Hours N/a Quarterly Ricoh service technicians will meet a quarterly average response time of four (4) hours for all Customer service calls located within thirty (30) miles of a Ricoh service center and eight (8) hours for all Customer service calls located thirty-one (31) miles or greater from a Ricoh service center Vendor Model Equipment Id Serial Number Mfg Serial Number Ricoh IM2500A 14619961 C94067939 4414R530347 Ricoh IM350F 14735477 C94012393 3371PC50638 Ricoh IM350F 14735478 C94012394 3371PC50767 Ricoh IMC2000 14609080 C86303591 3080R500285 Ricoh IMC2000 14286701 C86288036 C86288036 Ricoh IMC2000 14287620 C86289472 3080R100400 Ricoh IMC2500 14473587 C86318516 3091R301489 Ricoh IMC2500 14768543 C94013038 3091RA01215 Ricoh IMC2500 14610713 C86313499 3090RB00411 Ricoh IMC2500 14399637 C86262388 3098RC00048 Ricoh IMC2500 14611190 C86316186 3091R200164 Ricoh IMC2500 14860669 C94032649 3092RC01386 Ricoh IMC2510 14543990 C94075112 9144R901504 Ricoh IMC2510 14533474 C94058964 9143RB00448 Ricoh IMC2510 14534287 C94058919 9143RA01996 Ricoh IMC2510 14456411 C94056048 9143RA02249 Ricoh IMC2510 14534249 C94058920 9143RA01677 Ricoh IMC2510 14615700 C94063756 9144R300656 Ricoh IMC2510 14615699 C94063755 9144R300708 Ricoh IMC2510 14456044 C94056050 9143RA02257 Ricoh IMC2510 14906295 C94044617 9143R500316 Ricoh IMC2510 14451751 C94050607 9143R700732 Ricoh IMC2510 14533047 C94057954 9143RC00141 Ricoh IMC2510 14456081 C94055652 9143R900872 Ricoh IMC2510 14456408 C94056049 9143RA02224 Ricoh IMC2510 14531768 C94056051 9143RA02291 Ricoh IMC2510 14546804 C94069517 9144R700261 Ricoh IMC3000 14576885 C86304437 3100R600597 Ricoh IMC300F 14616008 C94063272 3924P351954 Ricoh IMC300F 14544184 C94074506 3924P853024 Ricoh IMC3510 14533234 C94058210 9163RB10636 Ricoh IMC3510 14619331 C94066738 9164R510291 Ricoh IMC3510 14619601 C94066739 9164R510312 Ricoh IMC3510 14620144 C94067975 9164R610056 Ricoh IMC3510 14905972 C94044112 9163R210228 Ricoh IMC3510 14619606 C94066740 9164R510650 Ricoh IMC3510 14620503 C94067971 9164R610205 Ricoh IMC400F 14607081 C86301286 3910P600127 Ricoh IMC400F 14607024 C86301285 3910P600171 Ricoh IMC4500LT 14862959 C94017789 3122R390468 Ricoh IMC4510 14544296 C94074796 9174R903771 Ricoh IMC4510 14455738 C94058970 9174R100110 Ricoh IMC4510 14548281 C94071778 9174R801257 Ricoh IMC4510 14617114 C94064374 9174R301630 Ricoh IMC530FB 14476558 C86322259 4201X300495 Ricoh IMC530FB 14862564 C94017112 4202X400059 Ricoh IMC530FB 14862461 C94017108 4202X400007 Ricoh IMC530FB 14862462 C94017105 4202X400046 Ricoh IMC530FB 14862565 C94017106 4202X400045 Ricoh IMC530FB 14862463 C94017107 C94017107 Ricoh IMC530FB 14862464 C94017104 4202X400018 Ricoh IMC530FB 14862465 C94017109 4202X400114 Ricoh IMC530FB 14862466 C94017113 4202X400112 Ricoh IMC530FB 14862561 C94017111 4202X300191 Ricoh IMC530FB 14862560 C94017110 4202X300337 Ricoh IMC530FB 14862559 C94017115 4202X400008 Ricoh IMC530FB 14862558 C94017116 4202X400051 Ricoh IMC530FB 14862553 C94017114 4202X400029 Ricoh IMC530FB 14862562 C94017083 4202X300138 Ricoh IMC530FB 14862563 C94017085 4202X300134 Ricoh IMC530FB 14862415 C94017084 4202X300120 Ricoh IMC530FB 14862416 C94017086 4202X300115 Ricoh IMC530FB 14862145 C94017512 4202X400030 Ricoh IMC530FB 14862146 C94017509 4202X400055 Ricoh IMC530FB 14862143 C94017511 4202X400053 Ricoh IMC530FB 14862144 C94017510 4202X400058 Ricoh IMC6010 14544335 C94074304 9194R910377 RICOH M320F 14860764 C94032198 5852ZA13408 RICOH M320F 14861016 C94032867 5852ZA13909 RICOH M320F 14861017 C94032865 5852ZA13901 RICOH M320F 14861018 C94032864 5852ZA13904 RICOH M320F 14861015 C94032868 5852ZA13900 RICOH M320F 14860667 C94032866 5852ZA13863 RICOH M320F 14860666 C94032863 5852ZA13903 RICOH M320F 14860668 C94032862 5852ZA13898 RICOH MC251FW 14533834 C94058381 5823P701239 RICOH MC251FW 14904390 C94041809 5823P400665 RICOH MC251FW 14904391 C94041810 5823P400663 RICOH MC251FW 14904392 C94041811 5823P400667 RICOH MC251FW 14532229 C94056784 5823P700437 RICOH MC251FW 14533239 C94058376 5823P701224 RICOH MC251FW 14533835 C94058377 5823P701230 RICOH MC251FW 14533833 C94058379 5823P701238 RICOH MC251FW 14548678 C94072595 5824P900063 RICOH MC251FW 14533240 C94058375 5823P701235 RICOH MC251FW 14533832 C94058380 5823P701241 RICOH MC251FW 14533237 C94058378 5823P701229 RICOH MC251FW 14616369 C94064255 5824P400168 RICOH MC251FW 14616508 C94064254 5824P400166 RICOH MPC2504SP 14009655 C86188551 G757R110861 Ricoh MPC305SPF 13496708 C86091560 W794PB02722 RICOH MPC306SPF 13821848 C86153344 G446P501135 RICOH MPC306SPF 13931128 C86181640 G446PA04293 RICOH MPC307 14232742 C86228832 C508P300430 RICOH MPC307 14368988 C86244384 C508P801063 RICOH MPC307 14274116 C86280079 C509P902770 Ricoh MPC5503 13267682 C86063352 E184M510129 Ricoh MPC5503 13835402 C86148128 E186M360265 RICOH MPC6004 14100436 C86192744 G737M110344 RICOH MPC6004 14121123 C86199719 G737M360036 RICOH MPC6004EX 13496215 C86235930 C758M520745 RICOH MPC6004EX 14170406 C86235846 C758M520286 RICOH P311 14454703 C94054747 5873Z410728 Ricoh PC311W 14859137 C94030643 5812PB00180 Ricoh PC311W 14534867 C94060146 5813P400358 Ricoh PC311W 14880451 C94038386 5813P300560 Ricoh PC600 14619080 C94066026 5324X445307 RICOH PROC5210S 14101388 C86194612 C096CB00044 Ricoh SP3510SF 13462660 T334Q600361 T334Q600361 Ricoh SP3610SF 13938226 C86171075 T626H800293 Ricoh SPC360SFNW 14595207 C86308222 C799RC00272 Ricoh SPC360SFNW 13496224 C86287560 C799RA00189 Multi-Functional Devices and Managed Print Services Contract No. 32500001 EXHIBIT C TO COOPERATIVE CONTRACT PURCHASE ADDENDUM CONTRACT NO. 32500001 Fee Schedule Olathe Public Schools/GovMVMT Attachment A - Pricing Sheet for Multifunction Devices and Attachment B - Managed Print Services Pricing Sheet Olathe Public Schools/GovMVMT Attachment A - Pricing Sheet for Multifunction Devices and Attachment B - Managed Print Services Pricing Sheet are incorporated by reference and shall be the most current version as maintained by Olathe Public Schools on behalf of the GovMVMT membership.