Council to take action on the submission of a $27,133.75 Grant Application under the State of Arizona 2025 Library Services and Technology Act Grant from the Institute of Museum and Library Services,

4.I
CITY OF BUCKEYE
Regular Council Meeting
COUNCIL ACTION REPORT
MEETING DATE: 05/06/25
AGENDA ITEM: 4.I. FIN - 2025 Library
Services and Technology Act Grant
Application
DATE PREPARED: 05/01/25
DISTRICT NO.: All
STAFF LIAISON: Rob Roach, Grant Program Manager, rroach@buckeyeaz.gov,
(623) 349-6165
DEPARTMENT: Financial Services
AGENDA ITEM TYPE: Consent Agenda
Items / New Business
ACTION/MOTION: (This language identifies the formal motion to be made by the Council) 
Council to take action on the submission of a $27,133.75 Grant Application under the State of Arizona
2025 Library Services and Technology Act Grant from the Institute of Museum and Library Services, in
the sum of $8,000, with an in-kind match of $19,133.75 from the City of Buckeye; and authorize and
direct the Mayor, City Manager, City Attorney, and City Clerk to take all steps necessary to carry out the
purpose and intent of said Grant Application.
SUMMARY
PROJECT DESCRIPTION:
The City of Buckeye's Community Services Department seeks to develop and implement a Virtual
Reality Learning and Exploration Program for the Buckeye Public Library. If awarded, the grant supports
the purchase of 10 Virtual Reality headsets, accessories, and various software programs to be available
for use by the public. The Virtual Reality headsets will facilitate creative and divergent learning in
Science, Technology, Engineering, Arts, and Mathematics (STEAM), as well as workforce development,
cultural exploration, and interactive entertainment. The grant covers a 12-month period.
BENEFITS:
The objective is to expand and enhance the Buckeye Public Library's program offerings to the public.
Community members will benefit by gaining hands-on access to emerging technology, enhanced digital
literacy, and engaging in unique learning experiences. Virtual Reality technology may also aid individuals
who face difficulties learning through traditional methods. By immersing the user into a virtual reality
learning environment, the activities become more interactive, leading to a potential increase in
information retention.
FUTURE ACTION:
If awarded, the Award Agreement will be presented to Council for acceptance and approval. Any
additional Virtual Reality Learning and Exploration Program funding needs will come from the
Community Services General Fund account unless additional grant funding opportunities become
available, in which case the Grants team will pursue.
FINANCIAL IMPACT STATEMENT:
The 2025 Library Services and Technology Act grant portion is $8,000. There is a $19,133.75 in-kind
match being contributed by Buckeye for this grant. The in-kind contribution by Buckeye will consist of
normal budget items that are already in the budget. The total cost is $27,133.75.
CURRENT FISCAL YEAR TOTAL COST:
The total Fiscal Year 2026 cost is $27,133.75, with $8,000 reimbursable based on the budget. These
figures have been included in the City of Buckeye's Community Services Department Budget.

BUDGETED:
Yes
FISCAL YEAR:
2026
FUND/DEPARTMENT:
Community Services Department
Items related to a project or facility location must include an attached vicinity map for Council
Review.
ATTACHMENTS:
CAR Recap Summary - Library Services and Technology Act Grant Application.docx
LSTA 2025 General Grant Application.docx
Budget.pdf