MCDEM 2022 EMPG FAL 5FEB2023 SIGNED (2).PDF
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STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS 5636 East McDowell Road Phoenix, Arizona 85008-3495 (602) 267-2700 DSN: 853-2700 Katie Hobbs GOVERNOR Major General Kerry L. Muehlenbeck THE ADJUTANT GENERAL February 9, 2023 Mr. Robert Rowley Director Maricopa County 5630 E. McDowell Road Phoenix, AZ 85008 SUBJECT: FFY 2022 Emergency Management Performance Grant (EMPG) CFDA # 97.042 Grant Award # EMF-2022-EP-00009-S01 Unique Identifier: 15-606-6433 CORRECTION: Final Total Federal and Non-Federal Award $2,883,041.00 Dear Mr. Robert Rowley, The Arizona Department of Emergency & Military Affairs, Division of Emergency Management is pleased to provide you with this Final Grant Award letter for the above referenced grant. The amount of Federal funds awarded to Maricopa County is $1,441,520.50. As a condition of the award, you are required to contribute a cost match in the amount of $1,441,520.50 of non-federal funds, or 50 percent of the total approved project costs of $2,883,041.00. EMPG funds may be obligated and expended within the period of performance from July 1, 2022 - June 30, 2023 and in accordance with the EMPG grant guidelines. All expenditures made with grant funding must adhere to all federal regulations and requirements as outlined in the Agreement, EMPG Notice of Funding Opportunity, and DEMA EMPG Local Programmatic Guidance. Also, each grant award will be monitored for both programmatic and fiscal compliance through desk monitoring and scheduled site monitoring visits. Single Audit Reporting: https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part- 200/subpart-F Recipients that expend $750,000 or more from all federal funding sources during the fiscal year are required to submit an organization-wide financial and compliance audit report per Subpart F of 2 C.F.R. Part 200. Failure to comply with the audit requirements, will suspend the release of federal funds until complete. Reference C.F.R. 200.512 Single Audit reporting ending 06/30/2021: FY21. The FY2021 audit report is verified received at the Federal Audit Clearinghouse as of June 17, 2022. Date Page 2 of 2 Federal Funding Accountability and Transparency Act https://www.fsrs.gov/ 2 CFR 170.320: https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-170/subpart- C/section-170.320 If applicable, the Contractor/Grantee shall submit to AZDEMA via email the Grant Reporting Certification Form. This form and the instructions can be downloaded below and must be returned to the AZDEMA by the 15th of the month following that in which the award was received. The form shall be completed electronically and submitted using the steps outlined in the Grant Reporting Certification Form Instructions and emailed to us. All required fields must be filled including Top Employee Compensation, if applicable. Completing the Grant Reporting Certification Form is required for compliance with the 2 CFR Chapter 1, Part 170 REPORTING SUB-AWARD AND EXECUTIVE COMPENSATION INFORMATION. Failure to timely submit the Grant Reporting Certification Form could result in the loss of funds. This requirement applies to all subcontractors/sub-awardees utilized by the Contractor/Grantee for amounts exceeding $30,000.00 during the term of the Award. As a reminder, the (GAO) Grant Activities Outline quarterly report is due to the EMPG Program Coordinator within 30 days of the end of each calendar quarter, this report can be emailed to diane.fernandez@azdema.gov. The Expenditure Reports along with all financial supporting documents are due to EMPG Finance Coordinator within 30 days of the end of each calendar quarter to receive reimbursement. Expenditure Reports must have original signatures and should be mailed to the Finance Coordinator at the address below: Arizona Department of Emergency & Military Affairs, Division of Emergency Management Grant Administration Section DEMA Resource Accounting/Finance Diane Fernandez Wendy Bidon EMPG Program Coordinator EMPG Finance Coordinator 5636 E McDowell Rd., Bldg 5101, E7 5645 E McDowell Rd, Bldg 5800 Phoenix, AZ 85008 Phoenix, AZ 85008 Please refer questions to Diane Fernandez at 602-464-6268 or diane.fernandez@azdema.gov. We look forward to working with you and your staff in the coming year. Sincerely, Darlene Quihuis Assistant Director, Grant Administration Division of Emergency Management Attachments: ( ) Maricopa County Page 3 of 3 FFY 2022 Emergency Management Performance Grant (EMPG) Application Action List: The following items remain to be addressed on your application. Page Nine – Indirect Cost Plan: As indicated in the conditional award letter the Indirect Cost Plan that Maricopa County provided is not a Negotiated Indirect Cost Rate Agreement with a Federal Cognizant Agency. The rate MCDEM included in the application is 28.82 percent. For further review, DEMA has forwarded the Indirect Cost Plan to FEMA RIX for determination of allowability. Be advised, your agency may be required to correct the FY 2022 EMPG application with the 10% de minimis as used in the FY2021 EMPG application. 2 CFR 200.414(f) https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart- E#p-200.414(f) In addition to the procedures outlined in the appendices in paragraph (e) of this section, any non- Federal entity that does not have a current negotiated (including provisional) rate, except for those non-Federal entities described in appendix VII to this part, paragraph D.1.b, may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC) which may be used indefinitely. No documentation is required to justify the 10% de minimis indirect cost rate. As described in § 200.403, costs must be consistently charged as either indirect or direct costs, but may not be double charged or inconsistently charged as both. If chosen, this methodology once elected must be used consistently for all Federal awards until such time as a non-Federal entity chooses to negotiate for a rate, which the non-Federal entity may apply to do at any time. The federally negotiated indirect rate, distribution base, and rate type for a non-Federal entity (except for the Indian tribes or tribal organizations, as defined in the Indian Self Determination, Education and Assistance Act, 25 U.S.C. 450b(1)) must be available publicly on an OMB- designated Federal website.