MCDEM FFY22 EMPG APPROVED APPLICATION- PENDING IDC APPROVAL (2).PDF

ARIZONA DEPARTRAENT OF EMERGENCY ANO MILITARY AFFAIRS
Approved February 9, 2023
DEMA GA Fiscal Year 2022

Da SAD MESSE ME BPE ROR DSN Pe Nas PULA Oe 2 UY SES SRR ER LEDER ELT Bt SAL Da Ne BELGE SLE DS BRE ETI]
CFDA# 97.042 - CFDA TITLE: EMERGENCY MANAGEMENT PERFORMANCE GRANT

PROGRAM PERIOD OF PERFORMANCE- JULY 1, 2022 - JUNE 30, 2023 PAGE ONE

APPLICANT INFORMATION:

ORGANIZATIONAL UNIT: DEPARTMENT APPLICANT TYPE Pat ORGANIZATION UEI # LEGISLATIVE DISTRICT
Maricopa County COUNTY x 15
YC11KWJKWM97.
ORGANIZATIONAL UNIT: DIVISION NAME TRIBE EMPLEO VERITAS DENTIRIGATION CONGRESSIONAL DISTRICT

NUMBER (EINI/TIN)

Department of Emergency Management LOCAL

866000472

DATE OF APPLICATION SUBMISSION TOTAL AMOUNT REQUESTED

2,883,041.00

STATE REVISED APPLICATION

Friday, June 24, 2022 111212023

AUTHORIZED REPRESENTATIVE:

AUTHORIZATION TO SUBMIT APPLICATION: By signing below the undersigned acknowledge they have been duly authorized by the jurisdiction to submit this application and will
comply with the assurances, agreements, and/or special conditions set forth upon receipt of the grant award.

AUTHORIZED REPRESENTATIVE:

FIRST AND LAST NAME TITLE EMAIL: TUNGUUGE AREN CBE
Robert Rowley Director |Robert.Rowley@Maricopa.gov 602-273-1411
SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE SIGNED: FAX NUMBER: ALTERNATE PHONE NUMBER:

t ( (2. freaiory eee) 602-725-1308 602-725-7181

PROGRAMMATIC CONTACT: (PERSON IN CHARGE OF THE QUARTERLY ACTIVITY REPORT SUBMISSIONS TO AZDEMA

PHONE NUMBER (INCLUDE
FIRST AND LAST NAME TITLE EMAIL: AREA CODE)
Sara Latin Administrator ‘sara.latin@maricopa.gov. 602-273-1411

FINANCE DEPARTMENT CONTACT: (PERSON IN CHARGE OF THE QUARTERLY REIMBURSEMENT REQUEST SUBMISSIONS TO AZDEMA)

: PHONE NUMBER (INCLUDE
|D ie
FIRST AND LAST NAME TITLE EMAIL: BREAG SDE)
Sara Latin Administrator ara latin@maricopa.gov 602-273-1411

NAME AND CONTACT INFORMATION OF PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION

FIRST AND LAST NAME OR SAME AS PROGRAMMATIC CONTACT TITLE: EMAIL: PHONE NUMBER (INCLUDE
AREA CODE)
Robert Rowley Director Robert Rowley@Maricopa.gov 602-273-1411
MAILING ADDRESS city STATE ZIPCODE
5630 E. McDowell Rd. Phoenix AZ
85008)

GRANT INVESTMENT STRATEGY

PRIORITIES: All EMPG Program applicants are required to develop and submit a WORK PLAN as described in the "EMPG Program Work Plan" Section of the Preparedness Grants Manual,
Appendix H (FY2 2022 Update). Priorities, and associated EMPG Program-funded projects, must be based on a combination of state/territory priorities, regional priorities, and national priorities.
Priorities should be driven primarily by the THIRA/SPR, Other relevant information sources, such as: 1) after-action reports (AARs) following exercises or real-world events; 2) audit and
monitoring findings; 3) Hazard Mitigation Plans; and/or 4) other delibertate planning products may also be used to inform state-territory priorities.

Identify your top three to five priorities that will be addressed with these EMPG funds.

1 Emergency Management Accreditation Program (EMAP) - Address shortcomings identified in the 2019 EMAP Baseline Assessment in preparation for accreditation in FY 2024.

Resource Database - Update and continue with improvements to the Maricopa County Resource Database as required by ARS 26-308(E)(2). Modernize the Resource Request,
Deployment and Recovery of equipment use.

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

3 Wireless Emergency Alerts (WEA) - Conduct required FCC tests of WEA as well as regular training and exercises with local jurisdictions to improve the efficiency and speed of public}
alerts and warnings.

4
EOP - Conduct an annual review, update, and Board of Supervisors approval of the Maricopa County Emergency Operations Plan as required by ARS 26-308(D)

5

Provide an overview of your Risk Profile based on the most recent THIRA/SPR results, Hazard Mitigation Plan, and/or other information sources used to assess risk.

Maricopa County partakes in the State's process to comply with the THIRA/SPR. The following information can be found in the Maricopa County Multi-Jurisdictional Hazard Mitigation Plan. The
following risks are identified (as greatest risks), Water Inundations (flooding)
due to dam failure/emergency spillway discharges, drought, extreme heat, fissures, flash flooding, levee failure, severe wind, subsidence and wild fires.

Provide a brief description of the gaps or areas of need as identified through the THIRA/SPR process and/or other relevant assessments.

* Updating jurisdictional Emergency Operations Plans will address gaps identified in Planning as identified in the THIRA/SPR.

* Implementing projects identified in the CWPP will address gaps identified in Long-term Vulnerability Reduction and Fire Management and Suppression.

* Standardization and implementation of WebEOC will address gaps identified in Intelligence and Information Sharing, Situational Assessment, Operational Coordination, and Public Information
and Warning.

* Maintaining and improving redundant communications systems will further address gaps in Public Information and Warning.

* Promoting individual emergency/disaster preparedness will address gaps identified in Community Resilience.

* Response to real-world incidents addresses gaps identified in Operational Coordination, Operational Communications, Logistics and Supply Chain Management, Situational Assessment, and
Economic Recovery.

1a. Which Core Capabilities will your projects primarily address? Please choose 3 from the list found at:https://www.fema.gov/core-capabilities:

Mission Areas and Core Capabilities https://www.fema.qov/emergency-managers/national-preparedness/mission-core-capabilities

1. Planning -Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined
objectives

2. Operational Coordination-Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of
core capabilities.

3. Public Information and Warning-Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and
linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate.

B/ FRINGE

C) TRAVEL

D| EQUIPMENT (> $5,000.00)

SUPPLIES

F|CONTRACTUAUCONSULTANT

J/ TOTAL DIRECT CHARGES

u 2,957,936.80 1,441,520.50 1,516,416.30

[ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS.

Fiscal Year 2022

Application for Emergency Management Performance Grant Funds - Link back to Page One

DETAILED BUDGET TOTALS ORGANIZATIONAL UNIT: DIVISION NAME

PAGE TWO

PERSONNEL 1,266,004.06 737,375.14 528,628.92

454,410.08

266,454.70 187,955.38

28,000.00 28,000.00

55,920.66 51,308.00

OTHER AND
IN-KIND CONTRIBUTION

491,844.00 110,577.00 381,267.00

2,296,178.80 1,119,019.50 1,177,159.30

TOTAL INDIRECT CHARGES 661,758.00 322,501.00

339,257.00

2.C.F.R. 200.306 Cost Sharing or matching: (b) For all Federal awards, any shared costs or matching funds and all contributions, including cash and third party in-kind contributions, must be accepted
as apart of the non-Federal entity's cost sharing or matching when such contributions meet all of the following criteria:
1. Are verifiable from the non-Federal entity's records;

2. Are not included as contributions for any other federal award;

3, Are necessary and reasonable for accomplishment of project or program objectives;

4, Are allowable under Subpart E--Cost Principles of this part;

5. Are nol paid by the Federal Government under another Federal award, except where the Federal statute authorizing a program specifically provides that Federal funds made available for such
program can be applied to matching or cost sharing requirements of other Federal programs;
6. Are provided for in the approved budget when required by the Federal awarding agency; and

7. Conform to other provisions of this part as applicable. (c) - (k)

Please acknowledge the Cost Share or Match Source is Non-Federal: xX YES NO

Cost share or Match Source must be the same type of cost which is allowable for Federal dollars in the Notice of Funding Opportunity (NOFO). Describe how your agency intends to match
the award here:

Maricopa County uses the General Fund, Palo Verde Fund, IGA’s with the cities and towns, and Arizona State University

Describe the Non-Federal Third Party In-Kind volunteer contributions and activities; and/or donation of facili

: REQUIRED: attach supporting documentation such as the property appraisal.

5. Procurement and Administrative Policies and Procedures: Verification of internal control over and accountability for all funds, property and other assets.
Source: 2 CFR 2015.21(b)(3);

Equipment Management Procedures: 2 CFR 215.34(f)(1), 2 CFR 215.51;

Written Travel Policy: 2 CFR 220 App A.53, 2 CFR 200 App A. D(3)(f), 48 CFR 31.205-46;

These policies should be readily available for review at the time of a monitoring visit or upon request.

a, Please provide a link to your agency procurement policy here, or:

b, You may provide a copy of your current procurement policy with the application. Check this box if you have included a copy
/with your application.

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Fiscal Year 2022
RI a

‘Apolication for Emergency Management Performance Grant - Link back to Page One
TRAVEL PAGE FOUR
Briefly list the anticipated expenditures in the travel calegory, including any pre-identified conferences or meetings you are scheduled to attend. How do these activities relate to the priorities and
initiatives as identified on page 1 of the application?
INTERNATIONAL | This travel is NUMBER OF
TRAVEL related to TRAVEL DESCRIPTION EMPLOYEES ANTICIPATED COSTS.
YES/NO Priority # TRAVELING
1 No 4-4 |General Fund Travel- Sociat Media, Granl Management, EMI, AESA
2 $ 2,500.00
2 No 14 Pale Verde Fund- Radiological Training, EMI, REP , AESA, WEBEOC
4 $ 42,000.00
3 No 1-4 IGA Fund- IAEM, EMI, AESA, Hazardous Material, WEBEOC
z $ 43,500.00
4
$ -
5
$ -
6
$ -
7
$ -
8
$ -
TOTAL TRAVEL 8 28,000.00
TOTAL FEDERAL
TOTAL NON-FEDERAL $ 28,000.00

Note: All international Travel using EMPG funding requires pre-approval by FEMA and AZDEMA. Requests shoutd be sent to DEMA Program Coordinator-at least 45 days priorto travel.
Per federal policy, your travel must also abide by iocal/state travel policy, whichever is more stringent.
For reference, the State of Arizona Travel Policy: htlos:flaao.az.goviiravelAvelcome-qao-trayel

Describe travel expenditures and how the travel supports your program priorities as identified on the application page 1,
Maricopa Counly is nol seeking EMPG funds for Travel due to the different travel policies the State vs Maricopa County, Wa use our EM Travel as a maich

Fiscal Year 2022

fe ST REE gS ESE ae ir |
Application for: Emergency Management Performance Grant - Link back to Page One

EQUIPMENT. https://www.fema.zov/authorized-equipment-list PAGE FIVE

List all non-expendable equipment to be purchased. No-expendable equipment is tangible property having a usefut life of more than one year and a cost per item of over $5,000.00,

(Note: Organization's own capitatization policy and threshold amount for classification of equipment may be used). Expandable jlems should be included either in the "Supplies" category of in the "Other" category. Applicants should
analyze the cost henefits of purchasing versus leasing equipment, especially high cosl items. A list of equipment eligible under ihe EMPG program and the AEL categories can be found at the link above.

NOTE: Applications will be returned if the AEL number is not listed with the requested equipment.
NOTE: if you are purchasing small equipment that costs less than $8,000.00 you must list the items on the Supply Category. You must also verify whether the equipment is approved on
the AEL list as authorized through the EMPG program.

This
Requires
Line ftern/ EQUIPMENT ‘AEL CATEGORY # EQUIPMENT DESCRIPTION Installation? NUMBER OF ITEMS COST PER ITEM ‘TOTAL COST OF ITEMS
i Is related fo ‘Yes orNo
Priority #
i
9 $ -|$ x
2
fe) $ -| 3 -
3
0 & 1 =
4
Z i) 3 - 18 :.
5
ie) $ -| $ =
6
o $ i$ >
7
9 $ ae =.
8
fe) $ -| $ -
8
i} $ -| $ =
40
0 $ -|$ =
TOTAL EQUIPMENT. $ =
TOTAL FEDERAL $ :
TOTAL NON-FEDERAL | $ 5
This. :14, Why is the equipment necessary
EQUIPMENT) 2. How does the equipment support your program as identified on the application page 4
Trority # (2: Describe what funds will be utilized to sustain the equipment
1
2
3
4
Gi

10

Ail equipment purchased with EMPG funding will require inventory tracking and is subject to monitoring by DEMA/FEMA personnel,+B23:L29B23:L28B23:L27

All communications equipment purchased with EMPG funding musi adhere to SAFECOM guidance,

Equipment/projects that require instalfalion are subject to a comprehensive "Environmental Historic Preservation” (EHP) review process. Please indentify any equipment/project requiring:
- Construction of new facilities or additions {0 existing buildings;

~ Modification or renovation of existing buildings or structures (cameras, generators, access controls, mounting equipment, rewiring/electrical work);

~ Physical Security enhancements doth interior and exterior and grounds (doors, lights, fences, bollards etc};

~ Construction or modification of communtcation towers {adding antennas, mouting equipment or shelters);

- Ail activities that cause ground disturbance;

- Training/Exercise that involve ground disturbance or are nol located at a designated training facility;

- Mobife equipment ihat involve radar/sonar technology.

‘You can request the EHP form from the DEMA EMP program coordinator. Upon completion of the form submit it back to the program coordinator for review. DEMA will submit the EHP to FEMA when
itis completed, Call the EMPG Program Coordinator if you have any questions regarding your project at 602-464-6268.

Does your project require hiring a conlractor/vendor for installation? If yes, the project should most likely be listed in the "contractual/consultant services" category.

All equipment purchased with EMPG funding must be deployable in support of regional and national effarts with agency consent.

iscal Year 2022

‘Application for Emergency Management Performance Grant - Link back to Page One

SUPPLIES.

|

PAGE SIX

printers, radios and components, etc.

Note: Do not bundle afl supplies on one fine item unless they are basic office supplies. All other items should be on a separate line item.
These supplies should be used in support of and implementation of the EMPG-eligible aclions and activities conducted by your jurisdiction,

Generally, supplies include any materials that are expendable or consumed during the course of a year and cost fess than $5,000 for a singte item, List Items by type (daily operations: office
supplies/copying paper, postage, training materials; training andlor exercise events; CERT training/exercise; community outreach, ete, Also include smalt equipment such as laptops, tablets, small

JUSTIFICATION:
Daily Operations; Training activities, This EQUIPMENT NUMBER OF
Exercise events; CERT is related to AEL # ITEM DESCRIPTION Irems COST PERITEM TOTAL COST OF ITEMS
Training/Exercise; Community Priority #
Outreach.
TraininglExercises 1-4 Not Equip Various RCC Supplies through various vendors 0.00 $ 3,600.00) $ 3,500.00
Training/Exerclses/Operations 1-4 Not Equip Rep Program Office supplies-Wist, Amazon, Granger 0.00 $ 2,500.00 | $ 2,500.00
}General Fund-Supplles-pens, folders, flash drives, toner, past ts,
white out, pencils, fle dividers, binders, glue, cubber bands, clip
A ‘boards, hand santizer, labels, label maker, foam core boards. GIS|
TrainingtExerclses/Operations 1-4 Not Equip Plotter Paper, Plotter ink, mall offce organizations teres, paper 0.00 $ 42,742.86) § 42,742.66
clips, shredder, fax machine (EOC), Wist, Amazon, Dell,
etepaper
technology supplies-various county vendors, moniotrs, docking
Tralning/Exerclses/Operations +4 Not Equip stations, adapters, microphones, USP backup balteries, 0.00 $ 7,078.00] $ 7,078.00
neadsets,EOC projector bulbs, ele
Daily Operations 4-4 Not Equip 0.00 $ 100.00 | $ 100.00
Postage- Piney Bowes Inc., County Vendor
0.00 $ -18 .
0.00 3 -|s .
TOTAL SUPPLIES $ 55,920.66
TOTAL FEDERAL $ 4,612.66

TOTAL NON-FEDERAL

”

61,308.00

Fiscal Year 2022
be rane emer RNTE  smninmsinihaitaii rma |

‘Application for Emergency Management Performance Grant ~ ‘Link back to Page One

PROFESSIONAL CONTRACTUAL { CONSULTANT SERVICES PAGE SEVEN

EMPG-eligibie services may be contracted to support planning, training, and/or exercise activities. Contractual services includes the hiring of part-time or full-time temporary employees to
work on specified projects bul not included as part of you jurisdictional budget,

Note: All contractual services purchased with EMPG funding will require a clear, EMPG-eligible scope of work prior to the work start date.

This
EQUIPMENT | VENDORICONTRACT

DESCRIPTION OF SERVICES is related to SELECTED
Priority #

COST = (NUMBER OF
NUMBER OF HOURS COST PER HOUR HOURS X COST PER
HOUR}

TOTAL CONTRACTUAL | $ 7

TOTAL FEDERAL

TOTAL NON-FEDERAL

Ail contractual services must adhere ta proper focal, state, and federal procurement procedures, :For-reference, please see 2.CFR 200.318,

Briefly explain what contractual services will be procured, including what procurement method will be used, why the service is necessary, and how they support your priorities
and initiatives identied on the application page 1.

Fiscal Year 2022
NA
Application for Emergency Management Performance Grant - Link back to Page One
OTHER COSTS PAGE EIGHT.
Please tat any other hems or services fiat do ol fll under tha sbov sted categades. This ypialy Includes Rome Wal efe non consumable and have a per-ani cost of under $5000. Examples ink fel or
Heal services, cel and oler mabtonance sanvces, oe
Description of costs andfor services:
{t your agency has an existing maintenance agreement cost Ust it In this:
Jcategory. For a Mass Nolificatlan System please provide the specific Ths les ve
3 AN CURRENT, Oo
system name and vendor, be, EQUPRENT OE ee | NUMBER OF UNS or | oO ce ye FOUL cost
Ipretated to | SONGSERMCE | nunnen oF MONTHS
CODE RED: Mass Notification System used fo desseminate emergency Priority #
tothe pubile and inatinely
manner,
Aart mappings a sence that te county convacts fr togstendainages ofMaszopa |,
| County especelly PY so we can nsssit in response to an event of disaler. ie ‘ongoing A2 Months 10,000.00 10,000.00
1
Pao Verde Ysning REAY, RCC and PU Exeycses pero PU budget woreimbliss |, ,
[county employees whe partispete In the PY program Ualng and exercises. ongoing 12 Months 20,000.00 $0,000.00
2|
Recaptin and Cara Cente (RCO) Senos Baraat ent Rertal a wade
crowds md provideinrocesingconvel for eiactees ps engeing 12 Months 800.00 50000
f)
ce Sentee-Tansponon (us Reta. Tenapotne REG Tamntotha REG acaton [a4 engoing 12 Months 3.00.00 3,000.00
4
iano AS. Sansh nd Caine uta Want to serve te vole cemeny
|duming Waining, exercises and real world events: ue ongoing 42 Months 4500.00 4500.00
5
cou Preneniste, Tesco purchased sndmnaned voughe county Techncony
|department They charge us each month based on our inventory. ia engoing 2 Months: 184.761.00) 184,761.00
C
sonsae igo abate suey monkey, Poo, LLO, Socal Madi Artie, E88, | enths
|Vnumsze, Dell Competent Storege ongoing 42 Month: 89,652.00 89,652.00
7|
Fos fr EN Vatitespuchased hua tho coun’ aurea cante pumps se ongoing 12tlonthe 8,000.00 9,000.00
a
ea Genieo absanco or EM chides andbaters-pefomedtinughtimcauclys | in
[Equipment Services Department ongeing 12 Months 5,600.00 5,500.00
al
Henke a ongaing 42 Months 41,865.00 41,665.00
county surance Program, Wortars Consens, Unerplyean Property, Gene
inka, neo Auto Pnfest Damage, tomer Prfessonal-ou premiums aa |e ongeing 12 Months 7,500.00 7800,00
based onthe departments # of omptosee and canoes siry
10)
satPhane et ongoing 12 Months 4,500.00 1,800.00
Rishon Copter ns engeing 42 Monts 4,800.00 4,800.00
denen Sendcs fr
Mocs, Ras, im ongein onthe
ener Fe acing 12ton 70,468.00 70,408.00
a ongoing 12.onths 12,000.00 1200000
n
IN-KIND DONATED FACILITY OR EQUIPMENT. 2 -
491,244.00

Fiscal Year 2022

|S To SE
Application for Emergency Management Performance Grant k back to Page One

INDIRECT.COSTS.

PAGE NINE

Indirect costs are allowable under the EMPG program as described in 2 C.F.R. § 200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2
C.F.R. § 200.414(f}, recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully

executed, agreement negotiated with the applicant's cognizant Federal agency) is required at the time of application, and must be provided to FEMA before indirect costs are charged to the award. If no
rate is established, agencies are eligible for the de minimus rate of 10% of personnelfringe, travel, supplies, contractual services, and other costs; equipment cost are NOT included.

SELECT ONE OF THE FOLLOWING:

RATE

TOTAL INDIRECT COST

Our jurisdiction has an approved indirect cost rate agreement wilh our cognizant Federal agency to charge
7 indirect costs to this award” s 26.82) $ 861,758.00
Our jurisdiction does not have, or has never had an approved indirect cost rate agreement and would like to
claim the de minimus 10% of personnelifringe, travel, supplies, contractual services, and other costs as found in this 10%
application. $

Our jurisdiction does not have, or has never had an approved indirect cost rate agreement and would like to

claim another %, less than 10% of personnelfitinge, travel, supplies, contractual services, and other costs as found
in this application,

“if your agency has an approved indirect cost agreement, you MUST include a copy of it with this application.

TOTAL INDIRECT.

661,758.00

TOTAL FEDERAL

322,501.00.

TOTAL NON-FEDERAL.

339,257.00

Narrative below:

Emergency Management Indirect Cost Pland FY22-23 for Year end June 20, 2021 is attached to the application packet