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City Council Report Date: August 17, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Fifteen-Month Use of a Cooperative Term Contract with One, One-Year Renewal Option for Facility MRO, Industrial & Building-Related Supplies for the Water Resources Department (Citywide) Recommendation Council is requested to approve the award as recommended. The Water Resources Department and Procurement Services recommend authorizing the purchase using the Sourcewell cooperative contract with Fastenal Company; Motion Industries; and Wesco, Inc., in an amount not to exceed $200,000 annually, with an annual increase allowance of up to 5% or the adjusted Producer Price Index. Background / Discussion This contract provides essential maintenance, repair, and operations (MRO) supplies needed for maintaining and repairing equipment at City wastewater and water treatment facilities. These items support daily operations by enabling preventive maintenance, responding to unexpected equipment failures, protecting worker safety, and ensuring that critical treatment and pumping systems run efficiently. Consistent access to MRO supplies is critical because water and wastewater facilities operate around the clock. These resources sustain continuous treatment processes and essential equipment, ensuring compliance with state and federal water quality standards while preventing costly downtime, protecting infrastructure and maintaining uninterrupted service to the community. The Sourcewell cooperative contract has been competitively bid and meets the City’s procurement requirements. Utilizing the Sourcewell contract allows the City to receive competitive rates based on a formally solicited agreement. The City believes the pricing is fair and reasonable and soliciting for these products would not result in the City receiving more favorable pricing or terms. Purchase Information Action: Award Procurement Type: Cooperative Contract Use Contract Numbers: 2027019 & 2027020 2 Contracting Agency/Contract Numbers/Contract Terms: Sourcewell 091422-FAS (Fastenal Company: 8/17/2026-11/8/2027) 091422-WES (Wesco, Inc.: 8/17/2026-11/8/2027) 091422-MII (Motion Industries: 8/17/2026-11/7/2027) Local Consideration: Policy did not apply to this procurement method Possible Renewals: Up to a maximum of one year, subject to Administrative review and approval Funding Source: Water and Wastewater Enterprise Operations and Maintenance funds, Greenfield Joint Venture Operations and Maintenance funds