Extracted text (via pymupdf)
2758 characters
City Council Report Date: August 17, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Dollar Limit Increase to the Term Contract for Office Furniture, Office Supplies and Related Products for Citywide Departments (Citywide) Recommendation Council is requested to approve the contract amendment as recommended. The Engineering and Business Services Departments and Procurement Services recommend increasing the dollar limit with Wist Business Supplies & Equipment by $6,000,000 for Contract Year 2 from $2,000,000 to an amount not to exceed $8,000,000. The dollar limit will return to $2,000,000 for future years. Background / Discussion This contract is for miscellaneous office furniture, office supplies and related products and was awarded in 2025. The contract has entered Year 2 (8/1/2026 to 7/31/2027). The dollar limit increase is required to accommodate the furniture needs of facility rehabilitation projects underway during this contract period. These projects include: Police IT at 245 W. 2nd Street, the City Clerk’s office, 145 North Centennial for Engineering and Development Services, Fire Station 205, Fire Station 224, the CK Luster building 1st floor, and Police Headquarters. This is not a budget increase. Funds for these projects are within the department’s budget capacities and/or in the project’s budget. This action simply increases the contract spend capacity. This contract has in the past provided slightly better pricing than cooperative contracts available to us. Services include design, materials, and installation. Due to the volume of purchases, we’ve been able to negotiate a greater discount for these furniture products with the vendor. Purchase Information Action: Amendment Procurement Type: Request for Proposals Contract Number: 2025067 Initial Contract Term: Five years Possible Renewals: None Funding Source: Individual Department’s operating budget and Capital Improvement Program budget 2 Dollar Limit History Original Council Award (Years 1 through 5) – 6/16/2025: $2,000,000 This Increase Request – 8/17/2026: $6,000,000 New Annual Contract Value (Year 2 Only)*: $8,000,000 *The contract limit will return to $2,000,000 for the remaining years of the contract. Project Estimate Timeline PDIT $40,000.00 Summer 2026 City Clerk $120,000.00 Fall 2026 145 N. Centennial $1,600,000.00 Fall 2026 Fire Station 205 $30,000.00 Fall 2026 Fire Station 224 $30,000.00 Fall 2026 CK Luster 1st Floor $50,000.00 Fall 2026 PDHQ $4,000,000.00 Winter/Spring 2027 Total $5,870,000.00