Extracted text (via pymupdf)
2695 characters
City Council Report Date: August 31, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for Wind Screens, Protective Netting & Batter’s Eye Repair & Replacement for the Parks, Recreation & Community Facilities Department (Single Response) (Citywide) Recommendation Council is requested to approve the award as recommended. A committee representing Parks, Recreation & Community Facilities Department and Procurement Services evaluated responses and recommend awarding the contract to the single, responsive, and responsible proposal from Chase Sports Specialist, LLC in an amount not to exceed $245,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract will provide the purchase, installation, and repair or replacement of wind screens, protective netting, and batter’s eye screens for the various City parks and sports fields maintained by the Aquatics and Parks Maintenance Division. Repair and replacement services include but are not limited to the repair and/or replacement of existing fabric covers, existing structural parts, screen fabrication, and installation of new fabric covers. The Parks, Recreation & Community Facilities Department is responsible for the maintenance of 32 protective nets, 142 windscreens, and 31 batter’s eye screens. This contract will ensure the windscreens remain both functional and visually well-maintained as they age or experience damage from storms or vandalism. City staff issued a Request for Proposals (RFP) to all registered Wind Screens, Protective Netting & Batter’s Eye Repair & Replacement providers. One proposal response was received. The proposal response was evaluated by a committee and was found to be responsive to the requirements of the RFP. The evaluation committee unanimously agreed on the award recommendation. 2 Purchase Information Action: Award Procurement Type: Request for Proposals Contract Number: 2026170 Local Consideration: Policy did not apply to this procurement method Protests Received: None Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: PRCF operating budget through the Commercial Cubs fund, Commercial Hohokam fund, and General fund No Bid Response Covermaster, Inc. Proposal Response Chase Sports Specialist, LLC – Tempe, AZ (Recommended)