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City Council Report Date: August 31, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Dollar Limit Increase to the Term Contract for Off Site/On-Site Vehicle Washing Services for Citywide Departments (as requested by the Business Services Department) (Citywide) Recommendation Council is requested to approve the contract amendment as recommended. The Business Services, Fleet, Mesa Fire and Medical, and Mesa Police Departments and Procurement Services recommend increasing the dollar limit with Cobblestone Opco, LLC (a Mesa business); Paragon Power Washing (a Mesa business); Twin Palms Investment, LLC (a Mesa business); and Yuyin Detail, LLC (a Mesa business) by $25,000, from $100,000 to a total combined amount not to exceed $125,000 annually. Background / Discussion This contract provides a list of qualified vendors to perform off-site/on-site vehicle washing services for various types of City vehicles on an as-needed basis. The vendors have a vehicle washing facility or mobile service located within Mesa and all the necessary equipment, items, supplies, expertise, personnel and insurance required to provide off-site vehicle washing services. The original award amount of $100,000 was based on anticipated usage at the time of award and did not require Council approval. Actual usage of vehicle washing services during the first year exceeded initial estimates due to departmental operational needs. An increase to the contract dollar limit is therefore requested to accommodate actual service levels and provide sufficient capacity for departments to pay invoices. Based on current usage, a contract amount of $125,000 is needed annually for the remaining term of the agreement. Purchase Information Action: Amendment Procurement Type: Request for Qualifications Contract Number: 2025185 Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Individual Department operating budget 2 Dollar Limit History Original Award Amount (9/01/2025): $100,000.00 This increase request: $25,000.00 New Annual Contract Value (Y1 through 8/31/2028): $125,000.00