Attachment A - Campaign Information Policy Proposed Changes.pdf

CAMPAIGN INFORMATION POLICY 
This Campaign Information Policy provides guidelines for responding to information and research 
requests by incumbent and non-incumbent candidates during election campaigns.  
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In order to be placed on the candidates’ information mailing list, persons intending to run for elective
City office are requested to file a completed form with the City Clerk stating that they intend to be a
candidate.
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All candidates will be given access to information which is immediately available to staff without
research, or which may be photocopied, upon request. Requests must be submitted through the
Citywide Public Records Request System. A photocopy charge will be assessed, which is the
standard charge for copies of public records.
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Information or research requested by the Mayor and City Council to fulfill their duties and
responsibilities, which can be prepared with less than eight hours of staff time, will be routinely
performed and distributed to the Mayor and City Council during the campaign period. Copies of this
information will be made available to other candidates upon request. Requests must be submitted
through the Citywide Public Records Request System.
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Personal information collected by the City must be used solely for the purpose for which it was
collected. Aside from early voting lists provided by the City Clerk, City mailing lists cannot be provided
to or used by incumbent or non-incumbent candidates for campaign-related mailings.
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Research requests made by non-incumbents will be performed only upon City Council approval.
Research requests made by incumbents that require more than eight hours of preparation only will
be performed upon City Council approval. Once prepared, this information will be distributed to the
Mayor and City Council. Other candidates may obtain this information upon request.
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Requests for information or research must be made by the individual candidate and not by campaign
personnel. If campaign staff asks for information other than what is normally available to citizens,
City staff will courteously indicate that the candidate must personally make special information
requests.
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During the 60 days prior to the applicable November, March or Special Election Day, all ballot certified
incumbent and non-incumbent candidates for any elected office will not receive air time on PHXTV
in any programming other than regularly scheduled coverage of City Council meetings and other
official City events.
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During the 60 days prior to the applicable November, March or Special Election Day, all ballot certified
incumbent candidates shall not issue, with City dollars, any unsolicited newsletters/brochures (both
electronic or printed) or paid advertisements.  Regular communications such as newsletters to opted-
in parties, press releases and media statements, and social media posts are permitted. Routine
constituent service communications are also permitted.
Contact: Alan Stephenson, City Manager’s Office, at 602-534-9803 or alan.stephenson@phoenix.gov. 
(Approved by City Council _____________) 
ATTACHMENT A