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City Council Report Date: September 14, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for Landscape Maintenance-City Facilities (Zone 3) for the Facilities Management Department (Council Districts 1, 2, 5 & 6) Recommendation Council is requested to approve the award as recommended. A committee representing the Facilities Management Department and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from Santa Rita Landscaping, LLC dba Four Peaks Landscape Management (a Mesa business) in an amount not to exceed $480,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract will provide landscape maintenance services for various City facilities in Zone 3, which encompasses 16 non-secured properties located in Council Districts 1, 2, 5 & 6. These services will help ensure that landscaped areas and plant life at City facilities are attractive, well-maintained, and safe, providing a welcoming environment for residents, visitors and City employees at Mesa’s libraries, museums, venues and other public facilities. City staff issued a Request for Proposals (RFP) to all registered Landscape Maintenance providers. Six proposal responses were received, one of which did not meet the minimum qualifications. The remaining five proposal responses were evaluated and scored in accordance with the City’s established policies and procedures and relative to the scoring criteria in the solicitation. Scoring criteria included qualifications and experience, proposed solution, and proposed pricing. Based on the evaluation results, the committee recommend awarding the contract to the highest-scoring respondent. Purchase Information Action: Award Procurement Type: Request for Proposals Contract Number: 2026127 Local Consideration: Policy did not apply to this procurement method 2 Protests Received: None Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Facilities Management Operating Budget through the General Fund Proposals Deemed as Non-Responsive Creative Environments Maintenance Services, LLC (incorrect pricing page submitted) Proposal Responses BrightView Landscape Services, Inc. – Apache Junction, AZ Mariposa Landscape Arizona, Inc. – Glendale, AZ Santa Rita Landscaping, LLC – Mesa, AZ (Recommended) The GrassXHopper, LLC dba GXH Landscaping – Glendale, AZ Tony’s Lawn Management, LLC – Chandler, AZ Proposal Scoring Results Respondent Total Points Possible / 1,000 BrightView Landscape Services, Inc. 886.67 Mariposa Landscape Arizona, Inc. 863.49 Santa Rita Landscaping, LLC (Recommended) 911.03 The GrassXHopper, LLC dba GXH Landscaping 464.39 Tony’s Lawn Management, LLC 729.77