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City Council Report Date: September 14, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Five-Year Term Contract for Electrical Equipment, Part & Supplies for Various Citywide Departments (Citywide) Recommendation Council is requested to approve the award as recommended. A committee representing the Water Resources, Department of Innovation and Technology, Energy Resources, Engineering, Facilities Management, Park, Recreation & Community Facilities, and Transportation Departments and Procurement Services evaluated responses and recommend awarding the contract to the qualified proposals from City Electric Supply Company; Consolidated Electrical Distributors, Inc. dba Arizona Electric Supply (a Mesa business); Elliot Electric Supply (a Mesa business); and Lighting Unlimited in a combined total amount not to exceed $3,520,000.00 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract will provide industrial and non-industrial electrical equipment, parts, and supplies, as well as data communications products, to support various projects citywide. Most common items include fuses, distribution panels, conduit fittings, breakers, relays, overloads, contactors, sensors, lighting and electrical supplies, intrusion and access control parts, and motor control equipment. These products are essential for the maintenance, repair, replacement, and upgrade of the City’s infrastructure. The materials provided under this contract will support ongoing operations, enhance system reliability, and enable City departments to efficiently deliver essential public services, including the maintenance of water and wastewater infrastructure. Mesa, as the lead agency, partnered with the AXIA Cooperative and led the solicitation that created this term contract. This contract will provide the City and participating agencies with a full range of electrical and data communications products and related services to meet the varying requirements of government agencies. This contract will be available to over 30,000 public agencies nationally, including state and local governmental entities, public and private primary, secondary, and higher education entities, non-profit entities, and other agencies for the public benefit through AXIA’s cooperative purchasing program. As part of the agreement, the City will receive 0.125% of the total 2% administrative fee collected from all sales in the form of a rebate. 2 City staff issued a Request for Proposals (RFP) to registered Electrical and Data Communications Equipment, Part & Supplies, Industrial & Non-Industrial providers. Seven proposal responses were received, three of which did not meet the minimum qualifications. The remaining four proposal responses were evaluated and scored in accordance with the City’s established policies and procedures and relative to the scoring criteria in the solicitation. Scoring criteria included qualifications and experience, proposed solution/method of approach, proposed pricing (performance/cost), and compliance with terms and conditions. Best and Final Offers (BAFO) requesting the vendor’s lowest pricing was requested by the evaluation committee. Based on the evaluation results and Best and Final offers, the committee recommend awarding the contract to all four qualified and responsive respondents. Purchase Information Action: Award Procurement Type: Request for Proposals Contract Number: 2026086 Local Consideration: Policy did not apply to this procurement method Protests Received: None Initial Contract Term: Five years Possible Renewals: None Funding Source: Water & Wastewater Operations & Maintenance Fund, Greenfield Joint Venture Operations & Maintenance Fund, Energy Resources Electric and Gas Pledge Funds, PRCF Operating Budget, Transportation Operating Budget, and individual Department Budgets No Bid Responses Border States Industries, Inc. dba Border States Electric Supply QCM Technologies, Inc. Proposals Deemed as Non-Responsive Graybar Electric Supply (did not provide all required response documents) Resideo, LLC dba ADI (did not provide all required response documents) SmartWAVE Technologies, LLC (did not provide all required response documents) Proposal Responses City Electric Supply Company – Dallas, TX (Recommended) Consolidated Electrical Distributors, Inc. – Mesa, AZ (Recommended) dba Arizona Electric Supply Elliott Electric Supply – Mesa, AZ (Recommended) Lighting Unlimited – Phoenix, AZ (Recommended) 3 Final Proposal Scoring Results Respondent Total Points Possible / 100 City Electric Supply Company (Recommended) 83.54 Consolidated Electrical Distributors, Inc. dba Arizona Electric Supply (Recommended) 78.31 Elliott Electric Supply (Recommended) 69.11 Lighting Unlimited (Recommended) 60.18