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City Council Report Date: September 28, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Use of a Cooperative Contract for the Purchase of One Sewer-Cleaning and Vacuum Truck (Replacement) for the Fleet Services and Water Resources Departments (Citywide) Recommendation Council is requested to approve the award as recommended. The Fleet Services and Water Resources Departments and Procurement Services recommend authorizing the purchase using the HGACBuy cooperative contract with Kaiser Premier, LLC in an amount not to exceed $965,700, based on estimated requirements. Background / Discussion The Fleet Services Department and Water Resources Departments are requesting the purchase of one (1) AquaStar combination sewer-cleaning and vacuum truck to replace a piece of equipment that has met the Fleet and OMB criteria for replacement. Wastewater Utility uses the AquaStar to clean and maintain sanitary sewer mains, storm drains, catch basins, lift stations, and wet wells by removing grease, sediment, debris, and other obstructions. The vehicle also supports emergency response to sewer backups and flooding and can perform hydro excavation to safely expose buried utilities while minimizing the risk of damage to underground infrastructure. The truck also has an onboard water recycling system, allowing it to reuse water collected during cleaning instead of making frequent trips to refill. The unit being replaced will be traded, auctioned or sold. The HGACBuy cooperative contract has been competitively bid and meets the City’s procurement requirements. Utilizing the HGACBuy contract allows the City to receive competitive rates based on a formally solicited agreement. The City believes the pricing is fair and reasonable and soliciting for this product would not result in the City receiving more favorable pricing or terms. Purchase Information Action: Award Procurement Type: Cooperative Contract Use Contract Number: 2027037 Contracting Agency/Contract Number: HGACBuy/SC06-24 Local Consideration: Policy did not apply to this procurement method Funding Source: Utility Replacement Extension & Renewal fund AWARD RECOMMENDATION Quantity (1) – 2026 Kenworth T880 w/ AquaStar 12 Yard Body Vactor Body Base Price $643,487.00 HGACBuy 10% Discount ($64,349.43) Sub Total $579,137.57 Chassis $189,548.00 Options $104,371.00 Subtotal $873,056.57 AZ Use Tax (5.6%) $48,891.17 Warranties (Engine/Transmission/Chassis) $3,483.00 Pre-Delivery Inspection $5,000.00 Tariff $35,261.00 Total for One 2026 Kenworth T880 w/ AquaStar Body $965,691.74 Replacement for Vehicle #916 2