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City Council Report Date: September 28, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for Gas Service Regulators for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) Recommendation Council is requested to approve the award as recommended. The Business Services Department, Energy Resources, and Procurement Services recommend awarding the contract to the lowest, responsive, and responsible bidders, Border States Industries, Inc.; Measurement Control Systems, Inc.; Meter Valve & Control, Inc.; and Western Gas Technologies in an amount not to exceed $365,000, annually, with an annual increase allowance of up to 5% or the adjusted Producer Price Index. Background / Discussion This contract will provide a list of pre-approved vendors who will respond to quotes for the purchase of gas service regulators for new construction projects and maintenance and repair of existing facilities in the City’s natural gas distribution system. Materials and Supply will place orders and maintain inventory as needed. Multiple awards are recommended to address extended lead times and pricing fluctuations. Purchase Information Action: Award Procurement Type: Request for Bids Contract Number: 2027030 Local Consideration: Not applicable as there were no Mesa responses Protests Received: None Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Business Services Department – Materials and Supply operating budget through the Warehouse Internal Services fund No Bid Response Vern Lewis Welding Supply, Inc. Bid Responses Border States Industries, Inc. $367,088.00 (Recommended) Tucson, AZ Measurement Control Systems, Inc. $294,000.00 (Recommended) Irvine, CA Meter Valve & Control, Inc. $249,730.00 (Recommended) Alamo, CA Western Gas Technologies, Inc. $318,500.00 (Recommended) El Dorado Hills, CA 2