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City Council Report Date: September 28, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Dollar Limit Increase to the Term Contract for Barricade Rental Service for Various City Departments (Citywide) Recommendation Council is requested to approve the contract amendment as recommended. The Transportation, Energy Resources, Water Resources, and Parks, Recreation & Community Facilities Departments and Procurement Services recommend increasing the dollar limit with Roadsafe Traffic Systems, Inc. (Primary) and Quail Construction, LLC (Secondary) by $1,175,945, from $1,450,000 in a combined total amount not to exceed $2,625,945, through 12/3/2026 (Year 3) and by $1,543,743 from $1,350,000 in a combined total amount not to exceed $2,893,743 annually for Years 4 and 5. Background / Discussion Multiple City departments including Water Resources, Energy Resources, Police, Parks and Recreation, and Transportation – Traffic Engineering and Field Operations utilize this contract. Field Operations utilizes this contract for their unique and specific seal coat activities. Deploying temporary traffic control measures is necessary for City maintenance projects and any emergency needs. The Contractors provide barricade equipment, supplies, delivery, installation, maintenance, and removal services using qualified personnel. Services are on an as-needed basis, 24 hours a day, 7 days a week, including holidays. The requested increase is due to the City performing a greater portion of pavement preservation work in-house, resulting in increased use of the barricade services contract. The Pavement Preservation Program currently performs approximately 40% of this work in-house and plans to increase that amount to approximately 50% over the next five years. The increase will provide sufficient contract capacity to support that anticipated additional usage and potential price adjustments through the remaining term of the agreement. Funding for these additional needs is included in the department’s operating budgets. Purchase Information Action: Amendment Procurement Type: Request for Proposals Contract Number: 2024019 Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Individual City Department’s operating budget Dollar Limit History Original Award Amount (12/4/2023): $1,350,000.00 Administrative Increase (4/15/2026): $35,000.00 New Contract Amount (Year 2): $1,385.000.00 Original Award Amount (Year 3): $1,350,000.00 Administrative Increase (8/26/2026): $100,000.00 New Contract Amount (Year 3): $1,450,000.00 This increase request: $1,175,945.00 New Contract Amount through 12/3/2026 (Year 3): $2,625,945.00 Annual Renewal Contract Amount (Years 4 & 5): $1,350,000.00 This increase request: $1,543,743.00 New Annual Contract Amount (Years 4 & 5): $2,893,743.00 2