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City Council Report Date: October 5, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for Large Format Commercial Printing for the Business Services Department (Citywide) Recommendation Council is requested to approve the award as recommended. A committee representing Business Services and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from ARC Document Solutions, LLC, in an amount not to exceed $155,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract will be used by Print Services to print large format printing projects that Print Services does not have the equipment to complete, or it is not economically advantageous, such as foamboard posters, laminates, window clings, plotter printing, and banners. City staff issued a Request for Proposals (RFP) to all registered Large Format Commercial Printing providers. Three proposal responses were received, all of which met the minimum qualifications and were evaluated and scored in accordance with the City’s established policies and procedures and relative to the scoring criteria in the solicitation. Scoring criteria included qualifications and experience, proposed solution/method of approach, and proposed pricing. Based on the evaluation results, the committee recommend awarding the contract to the highest-scoring and lowest priced respondent. Purchase Information Action: Award Procurement Type: Request for Proposals Contract Number: 2027001 Local Consideration: Policy did not apply to this procurement method Protests Received: None Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Business Services Department – Print Services operating budget through the Print Internal Service Fund No Bid Response Capitol Litho Corporation dba Capitol Litho Proposal Responses AIS Enterprises, Inc. dba Speedpro Mesa-Gilbert – Gilbert, AZ ARC Document Solutions, LLC – Phoenix, AZ Cereus Graphics, Inc. – Phoenix, AZ Proposal Scoring Results Respondent Total Points Possible / 1,000 AIS Enterprises, Inc. dba Speedpro Mesa- 633.97 Gilbert ARC Document Solutions, LLC 916.67 (Recommended) Cereus Graphics, Inc. 788.00 2