Supporting Document (f0bb02b4...)

Docusign Envelope ID; 16AD3F86-3F39-8F9A-8265-F24AB95025F6
Item 14
i'«
CITyjOJIHCJI
f-
REPORT f mmi
Meeting Date: October 20, 2026
General Plan Element: Economic Development
General P'lan Goal: Sustain Scottsdale as a tourist destination
ACTION
Event Venue Fee Program. Adopt Resolution No. 13801, authorizing funding for the Arizona Fall
Ball Softball Invitational an amount up to $8,500 frorn the portion of the FY 2026/27 Tourism
Development Fund that is allocated toward event retention and development, and approving
Contract No. 2026-163-COS with Team NJ Softball.
BACKGROUND
Arizona Fall Ball Softball Invitational
The Arizona Fall Ball Softball Invitational attracts teams from around the country and has a
projected attendance of 4800 participants, The national girls softball fast pitch tournament has
been held in Scottsdale for 7 years and will take place October 30-31, 2026, at Thompson Peak,
Florizon, Chaparral, Eldorado, Vista del Camino Parks.
On June 9, 2026, City Council approved the FY 2026/27 event funding programs. The objectives,
process,-qualifying criteria, and approved fund use were presented and detailed in the FY 2026/27
program worksheets and supporting documentation. The Resolutions approved by City Council
directed that all event funding program agreements would be presented for approval by City
Council. Allocation of funds would cpme from the portion of Tourism Development Fund allocated
to event development.
ANALYSIS & ASSESSMENT
Events are an important component of Scottsdale's overall image and its product. They help
increase room nights and national and international visibility for Scottsdale as a desirable tourist
destination.
The Event Venue Fee Funding Program supports events that generate substantial room nights and
take place at city owned, controlled, or operated venues. The maximum funding arnount per event
is $12,000.
On September 15, 2026, the tourism Development Commission recommended funding the Arizona
Fall Ball Softball Invitational in the amount up to $8,500.
Action Taken .

Docusign Envelope ID; 16AD3F86-3F39-8F9A-8265-F24AB95025F6
City Council Report | Event Venue Fee Funding Program
City staff has evaluated the proposal to identify the benefits for the city and local tourism industry
and has identified a public purpose for the city's expenditure.
Following the conclusion of the event, the event producer will provide the city with a post-event
report evaluating the producer's performance under the event funding agreement and the benefits
achieved for the city and the public. If the producer does not meet the funding criteria established
in the agreement, the funding amount will be reduced accordingly, consistent with the terms of the
agreement.
Community Involvement
Discussion regarding these events took place at the Tourism Development Commission meeting on
September 15, 2026.
RESOURCE IMPACTS
Available Funding
The recommended city investment is up to $8,500 for the Event Venue Fee Program agreement.
Based on Tourism Development Fund sources and uses included in the FY 2026/27 Operating Budget,
funds are available.
Staffing, Workload Impact
No additional staffing or other resources are expected.
STAFF RECOMMENDATION
Staff recommends adoption of Resolution No. 13801, authorizing funding in an amount up to $8,500
from the portion of the Tourism Development Fund that is allocated toward event retention and
development, and approving Contract No. 2026-163-COS.
RESPONSIBLE DEPARTMENT
Tourism & Events
STAFF CONTACT
Steve Geiogamah, Tourism Development Manager, SGeiogamah(5)scottsdaleaz.gov
Page 2 of 3

Docusign Envelope ID: 16AD3F86-3F39-8F9A-8265-F24AB95025F6
City Council Report | Event Venue Fee Funding Program
APPROVED BY
-Signed by:
l/x Cftr Swff 10/6/2026
■00DP1P*! 0B410-
Scott Selin, Budget Director Date
(For Financial Policies Compliance and Budget Appropriation)
480-312-2603, sselin(Sscottsdaleaz.gov
-Signed by:
Uamia. :L 10/6/2026
— Ar £4 ( 4C>A4DdV400, ..
Kevin Burke, Senior Director of Economic Development & Tourism Date
480-312-2533, kburke(5)scottsdaleaz.gov
-Signed by:
10/6/2026
Judy Doyle, Deputy City Manager Date
480-312-2691, JDoyle@scottsdaleaz.gov
-Signed by:
(Ai 10/6/2026
Greg Caton, City Manager Date
480-312-7759, gcaton@scottsdaleaz.gov
ATTACHMENTS
1. Resolution No. 13801
2. Contract No. 2026-163-COS
Page 3 of 3

RESOLUTION NO. 13801
A RESOLUTION OF THE COUNCIL OF THE CITY OF SCOTTSDALE,
MARICOPA COUNTY, ARIZONA, AUTHORIZING FUNDING FOR THE
SCOTTSDALE ARIZONA FALL BALL SOFTBALL INVITATIONAL IN AN
AMOUNT UP TO $8,500 FROM THE PORTION OF THE FY 2026/27 TOURISM
DEVELOPMENT FUND THAT IS ALLOCATED TOWARD EVENT RETENTION
AND DEVELOPMENT, AND APPROVING CONTRACT NO. 2026-163-COS
WITH TEAM NJ SOFTBALL.
WHEREAS, City desires to provide funds for the Scottsdale Arizona Fall Ball Softball
Invitational event (“event”); and
WHEREAS, City and the event producer wish to enter into an agreement for the event;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Scottsdale,
Maricopa County, Arizona, as follows;
Section 1. The City Council authorizes funding for the Scottsdale Arizona Fall Ball Softball
Invitational in an amount up to $8,500 from the portion of the FY 2026/27 Tourism Development
Fund that is allocated toward event retention and development.
Section 2. The City Council authorizes and directs the Mayor to execute, on behalf of the
City, Contract No. 2026-163-COS with Team NJ Softball.
PASSED AND ADOPTED by the City Council of the City of Scottsdale, Maricopa County,
Arizona this____day of__________________ , 2026.
CITY OF SCOTTSDALE, an Arizona
municipal corporation
ATTEST;
Lisa Borowsky, Mayor
Ben Lane, City Clerk
APPROVED AS TO FORM;
A/^
TV
Luis E. Santaell^ City Attorney
By: William Hylen, Deputy City Attorney
19562585
Attachment 1

Contract No. 2026-163-COS
EVENT VENUE FEE AGREEMENT
THIS EVENT VENUE FEE AGREEMENT (the “Agreement”) is made this____ day of
________ , 20_____ by and between Team NJ Softball LLC (“Producer”) and City of
Scottsdale, an Arizona municipal corporation (“City”).
RECITALS
A. Producer is the producer of a certain tourist-oriented event (the "Event”) known as
Arizona Fall Invitational. The Event is oriented toward certain tourists (the “Out-of-town Tourists”).
Out-of-town Tourists are people who reside outside of Maricopa County who visit Scottsdale and
stay overnight in Scottsdale specifically to attend the Event.
B. The Event is described in the Event Venue Fee Program application that Producer
has submitted to City (the “Event Description”) dated August 5, 2026, attached as Exhibit A.
C. City’s City Council has approved the expenditure of a portion of certain funds
collected under Scottsdale Revised Code Sections 2-285 and 288 (the “Bed Tax Funds”) to be
used to help promote certain events supporting tourism and the hospitality industry in Scottsdale,
Arizona. Bed Tax Funds are limited to the portion of such funds that the city council allocates to
event development.
D. Producer has requested that City pay to Producer a portion of the Bed Tax Funds
(the "Event Funds”) in a maximum amount of eight thousand five hundred dollars ($8,500) (the
"Event Amount”) to secure the public benefits provided by the Event.
E. City’s willingness to provide the Event Funds is conditioned upon Producer’s executing
and performing this Agreement and delivering to City after the Event a report (the “Post Event
Report”) accompanied by a separate invoice (the “Invoice”).
NOW, THEREFORE, in consideration of the foregoing and good and valuable
consideration received, the parties hereto agree as follows:
1. Funding Limitation. Payment of the Event Funds is subject to the various limits contained
elsewhere in this Agreement and the following cumulative conditions and limitations:
1.1 The total amount of Event Funds City pays under this Agreement shall not exceed
the Event Amount, minus setoffs and other amounts to which City may be entitled.
1.2 City’s payments shall be made only from Bed Tax Funds. City is not obligated to
provide funding from any other source.
1.3 Without detracting from limits contained elsewhere in this Agreement, Event Funds
shall be disbursed only to the extent City determines, in its sole and absolute discretion, that City
has collected adequate Bed Tax Funds to disburse Event Funds, taking into account all
circumstances including, without limitation, competing uses for the Bed Tax Funds.
1.4 If the Producer’s Post-Event Report does not provide sufficient evidence, as
determined by the City, that the Event generated at least 457 room nights as specified in the
Event Description (“minimum room nights”) in hotels that pay bed tax to the City of Scottsdale the
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Contract No. 2026-163-COS
Attachment 2

maximum Event Funds payable shall be reduced based on the ratio of room nights generated, as
determined by the City, to the minimum room nights.
1.5 The City may reduce payment or make no payment of Event Funds if the City
determines that the Producer has failed to fulfill all terms of this Agreement.
2. Event Requirements. Producer shall cause the Event to comply with all of the following
requirements:
2.1 The Event shall be of the same scale, quality, attendance, economic benefit to the
public and provide other public benefits, of better, as are described in the Event Description and
as were provided by the Event last year (if the event occurred last year).
2.2 The Event shall conform to the Event Description.
2.3 The Event shall be open to the public. Producer may elect to charge admission for
the Event.
2.4 The Event shall be held on the date or dates stated in the Event Description. The
date of the Event may be postponed as follows:
2.4.1 Postponement is not allowed unless due to war; insurrection; strikes, lock­
outs; other major industrial disturbances; civil disturbances; riots; floods; earthquakes; fires;
casualties; acts of the public enemy; blockades; epidemics; quarantine restrictions; freight
embargoes; widespread transportation system failure; or extremely unusually severe weather.
2.4.2 If the Event is postponed, it shall be rescheduled to a date that is
acceptable to both Producer and City. If within sixty (60) days after the originally scheduled Event
date Producer and City do not agree to a new Event date, then this Agreement shall terminate.
2.5 The Event or portion of the Event specified in the Event Descriptipn shall be held
within the corporate limits of the City of Scottsdale.
2.6 Producer shall publicly acknowledge the City support represented by this
Agreement. Without limitation, all Event publicity, messaging and other activities that occur before
and during the Event shall clearly and prominently indicate that the Event will occur in Scottsdale.
All Event publicity and messaging that acknowledges any Event sponsor shall acknowledge the
City as a sponsor and shall utilize (where appropriate in City’s discretion) a logo provided by City
provided that at a minimum. Producer shall acknowledge the City as a sponsor at least twice in
publicity and messaging. No other use of City's name is allowed in any form of advertising or
public relations without prior City approval. Consistent with this Agreement’s requirement that
Producer publicize and promote the City, Producer and its officers, directors and agents will not
disparage the City or its officers, agents or employees during the term of this Agreement.
2.7 If the Producer distributes an Event program. Producer shall publish in the Event
program at least one reasonably prominent advertisement that is at least a full page. The
advertisement shall use content provided by City promoting Scottsdale.
2.8 Beginning at least sixty (60) days prior to the Event, the official Event web site shall
have a prominent link to City’s selected web site and contain Event information that is sufficient
to promote Event programming and the day(s), time and location of the Event.
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2.9 Producer shall provide the City with benefits, including recognition and publicity,
commensurate with the benefits provided to other sponsors at a similar sponsorship level as the
City.
3. Reimbursable Activities. Producer shall perform certain additional activities (the
“Reimbursable Activities") at Producer’s own expense, subject to reimbursement by Event Funds,
as follows:
3.1 Producer shall rent from City use of City’s multiple park facilities and shall use the
facilities for the Event as described in the Event Description. Funds will not be disbursed for
field(s) that are reserved but not used to capacity,, as determined by the Parks and Recreation
Department.
3.2 No changes to the Reimbursable Activities, such as additions, deletions or
variations are allowed unless Producer gives City written notice of the request for a change and
receives written notice from City approving the change, in City’s sole and absolute discretion. City
will not pay for unapproved changes.
4. Invoice Requirements. Producer shall report the Reimbursable Activities by providing an
invoice (the “Invoice”) to City as follows:
4.1 City shall make a single payment for all Reimbursable Activities. The Invoice shall
be addressed from Producer to City and shall request the payment.
4.2 City shall not be obligated to pay any part of a late Invoice.
4.3 The Invoice shall be accompanied by the following evidence for all of the
Reimbursable Activities:
4.3.1 A formal, written invoice issued by the person who supplied goods and
services for the Event to Producer that includes a list of the goods or services provided and the
amount the person charged Producer for the goods or services.
4.3.2 A copy of a cancelled check from Producer to the person who provided the
goods or services showing that Producer has paid the payment described on the person’s invoice.
4.3.3. Such other evidence as City may request.
5. Delivery and Follow up. Producer shall inform City of its activities under this Agreement
as follows:
5.1 Producer shall deliver to City a Post Event Report in the form attached hereto as
Exhibit B and the Invoice no later than the earlier of sixty (60) days following the Event or the
May 31 first following the Event.
5.2 Producer shall deliver the Post Event Report and the Invoice simultaneously.
5.3 Subject to section 5.4, City shall pay the Event Funds within sixty (60) days after
receiving all of the following:
5.3.1 The Post Event Report.
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5.3.2 The Invoice.
5.3.3 All supporting and other materials required by this Agreement.
5.4 If the City determines that an audit under Section 6 of the Agreement will be
conducted, payment will be made within 120 days of the City receiving the information in Section
5.3 provided the Producer fully cooperates in the audit. The Producer’s failure to fully cooperate
in the audit nriay delay payment beyond 120 days.
5.5 After the Event, Producer shall make oral reports to City’s Tourism Development
Commission and City Council, if City requests.
6. Records and Audit Rights. Producer’s records (hard copy, as vvell as computer readable
data), and any other supporting evidence considered necessary by the City to substantiate
charges and claims related to this contract are open to inspection and subject to audit and/or
reproduction by City’s authorized representative to the extent necessary to adequately permit
evaluation and verification of the cost of the work, and any invoices, change orders, payments or
claims submitted by the Producer or any of Producer’s payees in accordance with the terms of
the contract. The City’s authorized representative must be given access, at reasonable times and
places, to all of the Producer’s records and personnel in accordance with the provisions of this
Section throughout the term of this contract and for a period of 3 years after last or final payment.
Producer shall ensure that records necessary to substantiate changes and claims by
subcontractors who perform work under this contract are made available for City inspection and
subject to audit and/or reproduction by: inserting a provision requiring subcontractors to comply
with this Section in a written agreement between Producer and subcontractor; or obtaining the
relevant documents from the subcontractor.
If an audit in accordance with this Section discloses overcharges of any nature by the
Producer to the City in excess of 1 % of the total contract billings, the cost of the City’s audit, but
not exceeding the amount of the overcharge, will be reimbursed to the City by the Producer. Any
adjustments and/or payments which must be made as a result of any audit or inspection of the
Producer’s invoices and/or records will be made within a reasonable amount of time (not to
exceed 90 days) from presentation of City’s findings to Producer.
7. Termination. This Agreement shall terminate upon Producer providing to City a
satisfactory Post Event Report, complying with all other requirements of this Agreement, and City
paying to Producer the Event Funds. However, City may, without further obligation, terminate the
Agreement at any earlier time for convenience or cause by giving Producer ten (10) days written
notice of the termination.
8. Other City Contracts and Resources. City’s obligations to Producer are limited to the
specific items detailed in this Agreement. For example, this Agreement does not obligate City to
provide road closures, road closure equipment, hydrant water, emergency medical service, route
clean-up service or other operations support. This Agreement does not allow Producer to conduct
the Event at a City park or right-of-way or on other City land. If Producer desires use of City
resources, then Producer must pursue those City resources through normal processes. Without
limitation. City’s support of the Event is not a commitment that such City resources will be
available, even if the City resources are discussed in this Agreement or are necessary to conduct
the Event in the manner contemplated by this Agreement. Without limitation, this Agreement does
not authorize any use of any land or facilities owned, controlled or operated by City or any third
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Contract No. 2026-163-COS

party. Producer shall not use such land or facilities without first entering into separate contracts
for such use. City has not promised Producer any such contracts or use. This Agreement is not a
promise to make City venues or other resources available for the Event. Any use of City property
for the Event would require a separate contract. If Producer enters into any other agreements with
City, including without limitation agreements for the same event, for other events, or for use of
city venues or resources for any event, then any violation of this Agreement or any of the other
agreements by Producer shall be a violation by Producer of all such agreements and this
paragraph shall be deemed to be included in all such other agreements. If any other such
agreement imposes on Producer different requirements than this Agreement, then the stricter
requirements shall apply.
9. Indemnification. To the fullest extent permitted by law. Producer, its successors, assigns
and guarantors, shall defend, indemnify and hold harmless City, its agents, representatives,
officers, directors, officials and employees from and against all allegations, demands,
proceedings, suits, actions, claims, damages, losses, expenses, including but not limited to,
attorney fees, court costs, and the cost of appellate proceedings, and all claim adjusting and
handling expense, related to, arising from or out of, or resulting from any negligent or intentional
actions, acts, errors, mistakes or omissions caused in whole or part by Producer relating to the
Event, and any work or services in the performance of this Agreement including, but not limited
to, any subcontractors, suppliers or others connected with the Event or anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable and any
injury or damages claimed by any of Producer’s customers or employees. Producer’s
indemnification obligations shall extend beyond and will not be affected by any termination of this
Agreement.
10. Insurance. Producer shall purchase and maintain during the Event and during all setup
and takedown of the Event insurance with coverages and limits as follows:
10.1 The following coverages are required:
10.1.1 “Occurrence" form Commercial General Liability insurance with a limit of
not less than $1,000,000 for each occurrence, $2,000,000 Products and Completed Operations
Annual Aggregate, and a $2,000,000 General Aggregate limit. The policy shall cover liability
arising from premises, operations, independent contractors, products-completed operations,
personal injury and advertising injury. If any Excess insurance is utilized to fulfill the requirements
of this paragraph, such Excess insurance shall be "follow form" equal or broader in coverage
scope than underlying.
10.1.2 If any vehicle is used in the performance of the scope of work that is the
subject of this contract, commercial/business automobile liability insurance with a limit of not less
than $1,000,000, each accident with respect to the Producer owned, hired, and non-owned
vehicles.
10.1.3 Workers compensation insurance to cover obligations imposed by federal
and state statutes having jurisdiction of Producer’s employees; and Employers’ Liability insurance
of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000
disease policy limit. If any work is performed by third parties. Producer will cause the third parties
to provide Workers Compensation and Employers’ Liability to at least the same extent as required
of Producer.
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10.1.4 If valet parking is offered, garage keepers legal liability with limits of not
less than $75,000 per vehicle.
10.1.5 If alcohol is sold at the Event, liquor liability insurance with a limit of not less
than $5,000,000 for each occurrence and $5,000,000 aggregate.
10.3 For all insurance policies except Workers Compensation, City shall be named as
additional insured and coverage shall extend to the full limits of liability purchased by the Producer
even if those limits of liability are in excess of those required by this Contract
10.4 The policies must contain a waiver of subrogation against the City, its officers,
officials, agents, and employees for losses arising from work performed related in any way to the
event
10.5 The Producer’s insurance coverage, including any excess insurance policies, must
be primary insurance with respect to the City, its officers, officials, agents, and employees. Any
insurance or self-insurance maintained by the City, its officers, officials, agents, and employees
must be in excess of the coverage provided by the Producer and must not contribute to it.
10.6 If the Producer receives notice that any of the required policies of insurance are
materially reduced or cancelled, it will be Producer’s responsibility to provide prompt notice to the
contract administrator of same to the City, unless such coverage is immediately replaced with
similar policies.
10.7 City’s Risk Management Division may increase or change required insurance
coverage and limits from time to time depending on the size, scope and nature of the activities of
the Event. No reduction in coverage or policy limits is effective without the written approval of
City’s Risk Manager or his designee.
10.8 Producer shall purchase and maintain all required insurance from insurance
companies licensed to do business in the State of Arizona, or from qualified non-admitted insurers
who are authorized to do business in the State of Arizona.
10.9 Use of Subcontractors. If any work under this Agreement is subcontracted in any
way. Producer shall execute a written agreement with Subcontractor containing the same
Indemnification Clause and Insurance Requirements as required by this Agreement which
protects City and Producer. Producer shall be responsible for executing the agreement with
Subcontractor and obtaining Certificates of Insurance verifying the insurance requirements.
10.10 By requiring the insurance stated in this Contract, the City of Scottsdale does not
represent that coverage and limits will be adequate to protect the Producer. City of Scottsdale
reserves the right to review any and all of the insurance policies and/or endorsements required
by in this Contract but has no obligation to do so. Failure to demand any evidence of full
compliance with the insurance requirements stated in this Contract or failure to identify any
insurance deficiency does not relieve Producer from, nor shall it be considered a waiver of, its
obligation to maintain the required insurance at ail times during the performance of this Contract.
10.11 Producer shall provide City, prior to the Event, certificates of insurance as evidence
that the required insurance coverages and limits are in full force and effect. However, if the Event
occurs at a City-owned or managed site or if the event receives a special event permit and a
certificate evidencing the required insurance is provided to the City’s contract administrator for
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Contract No. 2026-163-COS

the venue agreement or the special event permit, a separate certificate does not need to be
provided to the contract administrator for this Agreement.
11. Miscellaneous. The following additional provisions shall apply:
11.1 Integration. This Agreement constitutes the entire agreement between the parties
with respect to the subject matter hereof and supersedes any prior agreement, proposal, draft
agreement, discussion outline, correspondence, memoranda or representation regarding the
payment of City funds for the Event.
11.2 Compliance With Law. This Agreement does not waive and is not a substitute for
Producer’s obligation to comply with all state, local and federal laws, policies and regulations
applicable to the Event. This Agreement is not a permit or other regulatory approval to hold the
Event.
11.3 Candidates for Office. Producer shall not allow the Event to feature or otherwise
spotlight a candidate who is currently running for election or re-election for any political office.
11.4 Assignment. Producer’s obligations and rights hereunder shall not be assigned or
delegated in whole or in part without City’s prior written consent.
11.5 Cancellation. This Agreement is subject to cancellation pursuant to the provisions
of A.R.S. Section 38-511.
11.6 Modifications. Any amendment or modification from the terms of the Agreement
shall be in writing and shall be effective only upon approval of all parties.
11.7 Severability. If any term or provision of this Agreement shall be found to be illegal
or unenforceable, the remainder of this Agreement shall remain in full force and effect, and such
term or provision shall be deemed to be deleted.
11.8 Attorney’s Fees. If any party brings any action for any relief, declaratory or
otherwise, arising out of this Agreement, the prevailing party shall be entitled to receive from the
non-prevailing party reasonable attorney’s fees, costs, and expenses, determined by a court
sitting without a jury, which shall be deemed to have accrued on the commencement of such
action.
11.9 Authority. The person executing this Agreement on behalf of Producer warrants
and represents to have full power and authority on behalf of Producer to enter into and perform
this Agreement.
11.10 Notices. Notices hereunder shall be given in writing by hand delivery or by United
States rnail, return receipt requested, postage prepaid addressed to:
If to City: Steve Geiogamah-Contract Administrator
Tourism Development Manager
Tourism and Events Department
City of Scottsdale
7447 E Indian School Rd
Scottsdale, AZ 85251
If to Producer: Team NJ Softball LLC
Jim Barsalona______
21 Center Street
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Contract No. 2026-163-COS

Rumson. NJ 07760
By notice from time to time, City or Producer may designate any other address for receiving mailed
notice hereunder. Service of any notice by mail shall be deemed to be complete three (3) days
(excluding Saturday, Sunday and legal holidays) after the notice is deposited in the United States
mail.
11.11 Third Parties. There are no third party beneficiaries to this Agreement.
11.12 Employment of Unauthorized Workers. Producer shall comply with A.R.S. §23-
211, et seq. and all other applicable federal, state and local laws and regulations that relate to
Producer's employees (collectively, the “Unauthorized Worker Laws"). Producer shall cause its
contractors to comply with the Unauthorized Worker Laws as respects the contractors’
employees. Without limitation. Producer warrants and represents pursuant to A.R.S. §41-
4401(A)(1) that Producer and its contractors comply with A.R.S. §23-214(A). Pursuant to A.R.S.
§41-4401 (A)(2), a breach of this paragraph shali be a material breach of this Agreement and an
event of default, which shall entitle City to exercise any and all remedies described in this
Agreement or otherwise available at law or equity, including without limitation termination of this
Agreement. However, pursuant to A.R.S. §41-4401(C), Producer shall not be deemed to be in
material breach of the warranty if Producer and its contractors establish that they have complied
with the employment verification provisions prescribed by §274A and §274B of the Federal
Irrimlgration and Nationality Act and the E-Verify requirements prescribed by A.R.S. §23-214(A).
City shall have the right to inspect the records and papers of Producer and its employees, and of
Producer’s contractors and their employees, to ensure that Producer and its contractors are in
compliance with this paragraph.
11.13 Producer certifies that it is not currently engaged in and agrees for the duration of
the contract to not engage in a boycott of Israel as defined in A.R.S. § 35-393.
IN WITNESS WHEREOF, the parties have hereunto subscribed their names as of the
date first stated above. ---- DocuSIgned by;
JiVk
PRODUCER: Sy»-B459UI04A64342B...-----
Signature
Jim Barsalona
By-
Print Name
Its: President/Owner
Title
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Contract No. 2026-163-COS

CITY: CITY OF SCOTTSDALE, a
municipal corporation
By;
Lisa Borowsky, Mayor
ATTEST;
By:
Ben Lane, City Clerk
APPROVED AS TO FORM:
Ia/^
Luis E. Santaella,ADity Attorney
By: William Hylen.iDeputy City Attorney
'I
^6rge Wood//Safety and Risk Management Director
r>
Steve Geiogamah, Tourism Development Manager
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Contract No. 2026-163-COS

EVENT VENUE FEE FUNDING APPLICATION
APPUCANT INFORMATION
AppUcationDato: 08-05-2026
Legal Description (Corporation, LLC,
Organization Name:
etc.)
Team NJ Softball
Team NJ Softball LLC
Business Add™.s: 2, Center Street
Zip Code:
State:NT" •0-7-760
Event Contact: :ontact: .
Phone:Z5ol- 6 73' Email.^» j. ,v^
EVENT INFORMATION
Event Name: ^pj^ono Foll Invitotional
Event Website:
www.teamnjsoftball.com
Event Date(s): Event Times(s):
Oct. 30. 31, Nov. 1 (Fri-Sun) 8:00 am-9:30 pm
Scottsdale event venue location(s) (list all):
Thompson Peak, Horizon Park, Chaparral Park, Vista del Camino, Eldorado Park
Admission Cost: Projected Attendance: Attendance tracking method:
$1950.00 4800 + 180 college coaches Housing group, plus coaches signnn
Years in Scottsdale: Expense for Venue(s): Requested Funding Amount:
2020-2026 (7 years) $76,000.00 $8500.00
Brief description of event:
National giris’ (high school-cge) fastpitch softball event. Teams coming in from around the country.
This is a college recruiting event that brings in approx. 175-190 college coaches.
The Scottsdale toumarrient has become one of the most sought-after foil girls softball events.
The teams and families love it.
For the last six years, it has been for the 16U and 16U divisions; we are adding the 14U this fall.
FY 26/27 Exhibit A
Page 1 of 2 2026-163-COS

ME
Estimated number of Tracking method of room night data (Room Blocks, or Room Pickup
measurable room nights in Reports):
Scottsdale hotels: Room pickup reports, from my housing group. Total
1700-1850 Event Services.
Does your event have a charitable component? if so. please explain.
No.
If you have previously received funding from the City of Scottsdale, list years and amounts below (list
only up to the last three years).
Year Amount
2020 I believe it was $3500-$5000
FUNDING REQUEST
City of Scottsdale cannot be the full funding source for an event. The contract requires that the producer
perform other activities with no reimbursement from the City to conduct the event as promised to the City.
Details about fully reimbursable activities are in the Event Agreement and should be reviewed carefully.
MARKETING INFORMATION
Provide a brief description of any event advertising or promotions (include marketing budget):
We send out multiple Constant Contact blasts to softball organizations, and to college coaches.
SUBMISSION INFO
Is this application being submitted at least 90 days before your event? YES NO
I authorize the verification of the information provided on this form.
Signature of applicant (Required): Date:
__ - 08-05-2026
Jim Barsalona
FY 26/27 Exhibit A
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CITY OF
SCOnSDALE
Pi^ 2026/27 Event Venue Fee Funding Program
Post-Event Report
The Post-Event Report is due 60 days following your event or May 31, whichever is earlier.
Event producers are to provide a Post Event Report as identified in the event agreement.
Instructions:
Please submit with the following required documentation:
> Event producers are to provide a final invoice, as identified in the event agreement,
as well as a W-9 that has been signed within the last year.
> Include invoicing and records demonstrating payment in full for facility rental.
Funds will not be disbursed for field(s) that are reserved but not used to capacity, as
determined by the Parks and Recreation Department.
> Provide a list of contracted Scottsdale hotels and property room night reports,
verifying required room nights. The report must include hotel name and address for
verification.
> Submit tear sheets, air-time logs, website content, distribution or viewing logs, and
other evidence of media publication or distribution, all in form and content
acceptable to city.
> Payment is contingent upon submitting the appropriate documentation.
Questions, Post-Event Report, and Invoice should be submitted to:
City of Scottsdale Tourism & Events Department
Attention: Holli Shannon
hshannon@scottsdaleaz.gov
480-312-7177
FY2627 Exhibit B
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EVENT VENUE FEE POST-EVENT REPORT
Post-Event Submit Date:
Event Name:
Event Dates:
Total Marketing Expense:
Actual attendance, both participants and Attendance tracking method:
attendees: Include supporting documentation, such as but not limited to,
venue records, attendance logs, receipts, and/or survey data.
Total amount paid for the City of Scottsdale Date that facility payment was made:
facility:
Please provide the following:
A. Effects on City Hotels. Provide a list of contracted Scottsdale hotels and addresses and
property room night reports, verifying at least 645 rooms. Include any documentation from
Scottsdale hoteliers confirming the actual number of rooms sold in room blocks set aside for
the event.
B. A description of the Performance under Agreement. Provide number of teams and out-of-
state players.
FY2627 Exhibit B
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C. Benefits to the City of Scottsdale and the public. Provide quality of life and local business
benefits.
p. Positive & Negative Effects on City Services, Facilities and Neighborhoods
FY2627 Exhibit B
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EVENT VENUE FEE POST-EVENT REPORT
E. Describe any additional information such as survey or economic impact results that might be
useful in understanding the event’s impact on Scottsdale and its Tourism Industry.
F. What could be done to improve the event in the future?
Did you produce an event program?
YES NO
If YES, (per contract) submit a copy of the full-page advertisement promoting the City of Scottsdale.
Did your event website have a prominent link to the City of Scottsdale 60 days prior to the event? (per
contract)
YES NO
If YES, please include the hyperlink to the webpage:
SUBMISSION INFO
I authorize the verification of the information provided on this form.
Signature (Required): Date:
Name
FY2627 Exhibit B
Page 4 of 4 2026-163-COS