09.15.2026 Special Council Meeting and Council Executive Session.pdf

CITY OF BUCKEYE
SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
SEPTEMBER 15, 2026
MINUTES
City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
4:00 p.m.
1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 4:00 p.m.
Members Present: Councilmember Berry, Councilmember Beard, Councilmember HagEstad (arrived
at 4:05 p.m.), Councilmember Heustis, and Mayor Orsborn.
Members Absent: Councilmember Youngker and Vice Mayor Goodman.
Departments Present: City Manager Doug Sandstrom, Deputy City Manager Jared Askelson, Deputy
City Manager James Shano, Deputy City Manager Miranda Gomez, City Attorney Tosca Henry,
Interim City Clerk Summer Stewart, and Economic Development Director Suzanne Boyles.
2. Convene into Executive Session
At 4:01 p.m. a motion was made by Councilmember Heustis and seconded by Councilmember Beard
to convene into Executive Session pursuant to: A.R.S. Section 38-431.03 A.1 and 38-341.03 A.3 for
the discussion or consideration of employment and salaries of a public officer, appointee or employee
of the public body relating to the annual employee performance evaluation of City Manager Douglas
Sandstrom, and for discussion or consultation with the City Attorney for legal advice on related
matters; and A.R.S. 38-431.03(A)(3) and A.R.S. 38-431.03(A)(4) for discussion and consultation and
to receive legal advice by the City Attorney related to contract negotiations regarding a potential
economic development project within the City. Motion passed unanimously.
3. Reconvene into Public Meeting 5:24 p.m.
At 5:24 p.m. a motion was made by Councilmember Heustis and seconded by Councilmember Berry
to reconvene into the Public Meeting. Motion passed unanimously.
4. Action Items
4.A Council to take action on an amendment to the City Manager's Employment Agreement.
A motion was made by Councilmember HagEstad and seconded by Councilmember Heustis to
authorize the Mayor and City Attorney to execute an amendment to City Manager Sandstrom’s
employment agreement to provide eighty (80) hours of vacation leave, in addition to regular vacation
accruals as stated in the employment agreement; and, to require a city manager salary survey be
conducted annually in August and a pay adjustment effective the first full pay period each September to
ensure his total compensation shall be the greater of: 1) City Manager Sandstrom’s then-current pay; or
2) the average annual increase amount received by City employees as included in the annual budget; or
3) the average city manager total compensation of surveyed cities as shown on the then-current annual
city manager salary survey. Motion passed unanimously.
September 15, 2026 Special Council Meeting and Council Executive Session Minutes

5. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:25 p.m.
_________________________________
Eric W. Orsborn, Mayor
ATTEST:
_____________________________________
Summer Stewart, Interim City Clerk
I hereby certify that the foregoing minutes are a true and correct copy of the Special Council Meeting
and Council Executive Session held on September 15, 2026. I further certify that a quorum was
present.
_____________________________________
Summer Stewart, Interim City Clerk
September 15, 2026 Special Council Meeting and Council Executive Session Minutes