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Meeting Minutes Human Relations Commission Regular Meeting September 16, 2026 | 6:00 p.m. City Council Chambers Conference Room 88 E. Chicago St., Chandler, AZ 85225 Call to Order The meeting was called to order by Chair Agarwal at 6:01 p.m. Roll Call Commission Attendance Staff Attendance Chair Kriti Agarwal Niki Tapia, Cultural Development Asst. Director Vice Chair Betty Ramirez CC Cantabrana, Management Assistant Commissioner Omar Rodriguez Commander Dan Shellum, Chandler Police Commissioner Shauna Risinger Commissioner Joacim Mattisson Commissioner Antonette Shirley Commissioner Jevan Bremby Commissioner Erica Maxwell Commissioners Absent Commissioner Pamela Morris Commissioner Garry Ong Scheduled and Unscheduled Public Appearances None Consent Agenda Motion and Vote Vice Chair Ramirez made a motion to approve the meeting minutes of August 26, 2026. Commissioner Mattisson seconded the motion. All in favor of approving the meeting minutes. (8-0). Action Agenda Vice Chair Ramirez made a motion to rename the HRC subcommittees. The new subcommittee names are HRC Input, Engagement, and Administration. Discussion Connection & Impact Updates During the Connection & Impact updates, Niki Tapia shared that applications were being accepted for the new Connection & Impact Manager position, with interviews anticipated in the near future. She expressed enthusiasm about the position. CC Cantabrana highlighted the success of Contigo Día de Fiesta and encouraged HRC members to attend other Contigo events throughout the City celebrating Hispanic heritage. Chandler Police Department Commander Shellum shared that the Police Department hosted its first Hispanic Citizens Academy, highlighting its importance in building trust, strengthening relationships with Hispanic residents, and increasing understanding of police services and operations. Subcommittee Breakout Sessions Members broke into groups to discuss matters related to their respective subcommittees. Notes from these discussions are attached (Attachment A, pages 2-5) Input: Shaunna Risinger, Joacim Mattison, Antonette Shirley Engagement: Betty Ramirez, Erica Maxwell, Omar Rodriguez Administration: Kriti Agarwal, Jevan Bremby Member Comments/Announcements Calendar September 26, Chilean Folklore Music and Dance, 11am, Basha Library September 28, Puerto Rican Mask Making, 4pm, Sunset Library October 15, Barrio Bakery, 6pm, Downtown Library October 17, Emergency Response Training for the Inclusive Community, 9am, ASU Chandler Innovation Center October 21, Human Relations Commission Regular Meeting, 6pm, Council Conference Room The next regular meeting will be held on Wednesday, October 21, 2026, at 6 p.m., in the Chandler Council Conference Room located at 88 E. Chicago St., Chandler, AZ 85225. Adjourn Commissioner Shirley made a motion to adjourn the meeting. Commissioner Risinger seconded the motion. All in favor to adjourn the meeting (8-0). The meeting was adjourned at 7:30 p.m. ______________________________ ______________________________ CC Cantabrana, Recording Secretary Kriti Agarwal, Chair Page 2 of 2 ATTACHMENT A Human Relations Commission Breakout Group Discussion Guide Initial Session — Defining the Work Breakout Group / Engagement (Talking) Date: 8/26/2026 Topic: Note-taker: Omar Rodriguez Group Members Betty Ramirez & Omar Rodriguez Present: 1. What do we want to accomplish? Write a clear, specific goal statement. What problem, need, or opportunity is this group addressing? What does success look like? Communicate to the trusting voices for the different communities. (Communicate what? What does different mean?) 2. How do we want to accomplish it? List the key strategies, actions, or steps the group will take. Who is responsible for what, and by when (if known)? Inviting community members to HRC meetings & sharing what HRC does for the community. 3. What are we measuring? Identify the specific indicators, data points, or evidence that will show whether the goal is being met (e.g., number of events held, participation rates, survey results, complaints resolved). How many people we reach? (What is a successful or helpful “Reach”?) How many people who were invited to attend, do attend. 4. How often will we report? Decide on a reporting cadence (e.g., monthly at Commission meetings) and who will deliver the update. We plan on reporting every month at commission meetings. This one would be internal. Quarterly reports would be to show the impact. Betty will deliver update. Page 1 Human Relations Commission Breakout Group Discussion Guide Breakout Group / Engagement (Talking) Date: 9/16/2026 Topic: Note-taker: Erica/Niki Group Members Betty Ramirez, Erica Maxwell & Omar Rodriguez Present: 1. What do we want to accomplish? Write a clear, specific goal statement. What problem, need, or opportunity is this group addressing? What does success look like? Invite three organizations to one HRC meeting every three months. They will be invited to the meeting that do not have breakout subcommittee discussions. Groups invited include nonprofits, faith, indigenous, educators, public safety, business, youth groups, other commissions. 2. How do we want to accomplish it? List the key strategies, actions, or steps the group will take. Who is responsible for what, and by when (if known)? This subcommittee will compile a list of organizations and send the names and contact information to City staff. City staff will upload the current list to Basecamp, so all HRC members have ongoing access. Quarterly Meeting Structure At each quarterly meeting, HRC will present a brief 5-minute slide deck introducing the Commission and explaining the Connection & Impact partnership with the City. Three selected nonprofits will each have 6–7 minutes to share information about their organization. Including questions, this portion should take about 30 minutes total. After the nonprofit presentations, the remaining meeting time will be used for HRC business. Scheduling Note These quarterly sessions are designed so they do not disrupt ongoing subcommittee work. 3. What are we measuring? Identify the specific indicators, data points, or evidence that will show whether the goal is being met (e.g., number of events held, participation rates, survey results, complaints resolved). 1. How many organizations attend HRC meetings next year. 2. How many participate in further C&I activities following their HRC meeting introduction. Page 2 Human Relations Commission 4. How often will we report? Decide on a reporting cadence (e.g., monthly at Commission meetings) and who will deliver the update. Bimonthly reports. These meetings are intended to start conversations. This subcommittee will report on the measures, as well as any themes or interesting information that has come from working with these organizations from first inquiry to HRC meeting and beyond. 5. Additional Notes. Need to bring the 2027 HRC meeting calendar so everyone knows what dates will be available for the organizations to attend HRC meetings. Page 3 Human Relations Commission Breakout Group Discussion Guide Breakout Group / Input Date: 9/16/2026 Topic: Note-taker: CC Cantabrana Group Members Shaunna Risinger, Joacim Mattisson, Antonette Shirley Present: 1. What do we want to accomplish? Write a clear, specific goal statement. What problem, need, or opportunity is this group addressing? What does success look like? The subcommittee’s goal is to better understand community needs and gather input to guide HRC’s current and future efforts. Success would include developing a survey for HRC members to use during community engagement and using the feedback to identify priorities and inform future activities. 2. How do we want to accomplish it? List the key strategies, actions, or steps the group will take. Who is responsible for what, and by when (if known)? The subcommittee began developing a draft survey during this meeting. By the next meeting, CC Cantabrana will prepare a refined draft for the subcommittee to review, discuss, and edit. The survey will also be accessible through a QR code printed on business cards that HRC members can share when engaging with the community. 3. What are we measuring? Identify the specific indicators, data points, or evidence that will show whether the goal is being met (e.g., number of events held, participation rates, survey results, complaints resolved). The survey will ask respondents for their name, organization name (if applicable), ZIP code, community or special interest group, and the age groups represented in their community. It will also ask where their community gathers in Chandler, what Chandler is doing well, and how the City could better support their community. The subcommittee will track the number of responses and the communities represented to understand who is being reached and identify groups that may be underrepresented. Feedback will highlight community strengths, needs, and gaps in support, helping HRC guide future outreach and activities around community priorities. Page 4 Human Relations Commission 4. How often will we report? Decide on a reporting cadence (e.g., monthly at Commission meetings) and who will deliver the update. A reporting schedule and responsibility for providing updates were not discussed during this meeting. 5. Additional Notes. Page 5