CM Monthly Report - September 2026

To: Mayor and Council
From: City Manager, Matthew Williams
Subject: October 2026, Manager’s Report
Community and Recreation Services (Tricia Kramer)
Recreation Center Facility
• On 10/7, we interviewed several candidates for the open Rec Cashier position.
Aquatics
• Pool usage continues until early November for the Odyssey Prep Academy swim team.
Community Services
• The US Navy flag raising ceremony was held on 10/13 at 8:15am on the City Hall Lawn.
Vice Mayor Faith lead the ceremony.
• Staff took several of the RPG Commissioners on a tour of the Hilltop on 9/29.
• Staff participated in the HOLA Working Group meeting on 10/1 to discuss the timeline
and review process for submitted applications.
• Staff continue to plan for the 10/24 Make A Difference Day event that will be led by RPG
from 8am-12pm that morning.
Preschool
• The students are also working on their pre-writing skills, which establish the
fundamentals of fine motor, cognitive, and visual motor skills needed for future
handwriting, reading and academic success.
Sports
• Registration for our Winter Basketball and Tee Ball Leagues opened this week. So far
160 kids have registered (78 - Basketball; 82 - Tee Ball).
• Fall Sports are into their second week and are going well so far.
• Practices for fall sports leagues began. The City currently has 650 participants
registered: 292 in basketball, 200 in tee ball, and 158 in flag football. We only have 2
roster openings in flag football. Basketball and tee ball are at capacity.
Special Events
• This week staff worked on layout and related bingo cards for the 11/21 Touch-A-Truck
event.
• Staff met with a barrel train vendor on 10/9 to determine whether this element can be
added to Christmas in the Park.
• Staff spent time this week following up with food vendors and artists regarding their
booth fees and participation in the Fall Festival.
• We contracted with GovWell for the Event Permits module. The prorated cost for this
year is $1,500. Thereafter, it will be $3,000 annually. We are meeting with GovWell
next week to establish a timeline for implementation.
• Saturday, 9/19, was the Millennium High School Homecoming Parade. It took place
along Old Litchfield Rd from 10am-11am.

• This week we received the licensing for our fall Movies in the Park events. WM also
committed to being a supporting sponsor for this fall series.
• We are working to schedule a follow-up meeting regarding partnering on a proposed
BBQ event in January.
• Staff have been communicating with Mavericks representatives this week to start the
permitting process for this year’s Patriot All America Tournament.
• Litchfield Elementary School's Fall Carnival will be held on 10/23 from 5-8pm. Rec Staff
will be manning a booth at the event. We are also donating an item to the PTSA’s Silent
Auction Fundraiser.
City Engineer (Keith Drunasky)
• Multiple site meetings and inspections at the new library for post-construction items
and repairs.
• Storm drain cleaning on Azure, in the Village.
• Contractor completed sidewalk remove/replace on Desert Avenue just south of
Honeysuckle.
• Coordinated remaining HVAC issues at Library.
• Completed field/site inspections at AFHS high school.
• Completed field inspection of new gabion baskets at the new roundabout.
• Processing the contractor contract (Waltz Construction) for the Hilltop Phase 1A.
• Reviewed submittals and RFI’s for the Library, Missouri Signal Project and Roundabout
project.
• Brinton Roundabout traffic control is up during school hours to work on final roadway,
landscaping, lighting items.
• Coordinated with consultant and contractor for the Litchfield/Missouri signal.
Contractor pouring foundations, grading and shaping, etc. Traffic control is also in place
for this project.
• Issued multiple Public Works permits for utility providers including APS, SW Gas, Cox,
Liberty.
• Issued responses to the Engage LP/311 app being used by City Staff.
• Evaluating costs for parking lot maintenance on the Heritage Place. Per the DA, City is
required to maintain parking lot and open spaces and seek reimbursement from
property owners through an agreement with the various property owners. This was
written this way so that all LS landscaping and asphalt was maintained to the same level.
• Directed Streets to install signage in neighborhood near Millenium High School to
restrict unauthorized parking during school hours.
Streets Department (Ed Padron)
• Oversee contractor performing storm drain cleaning on Azure.
• Generated preliminary parking lot maintenance cost for Heritage Place.
• Follow up on traffic signal timing on Dysart Rd and Camelback Rd with MCDOT.
• Inspected placement of sidewalk on Desert Ave damaged by fallen tree.

• Removed Rotary Club signs from NEC of Litchfield Rd and Indian School Rd.
• Installed two new signs damaged by unknown vehicles.
• Cleaned and organized PG storage area.
• Coordinate meeting with Stantec consultants for pavement management services
presentation.
• Securing proposals for city event traffic control services.
• Secured proposal for Litchfield Rd roundabout damaged yield sign.
• Asphalt millings moved from stockpile to Scout Lodge. Millings spread and graded.
• Mud and old asphalt millings removed from City Hall parking lot. Fresh asphalt millings
placed and graded.
Communications and Government Relations (Yosha Brunson Kuhl)
Communications
• Litchfield Park Wellness Fest – Planning in progress
• CityLine – In progress
• Tree Initiative communication – Draft submitted for review 10/8
• Ad for Diamond in the Desert event – In progress
• Banner Health letter of support – In progress
• EAC holiday give back initiative – In progress
• Trainings/Meetings Attended
o West Valley Regional Chamber – Empowering Women in Business
o Social media planning/review
o Citywide Tree Initiative
o WESTMARC Public Affairs Committee
o West Valley Women Networking Association – Woman of the Year Luncheon
o Cynthia Prado – First Things First
o MAG Intergov meeting
o AZ Leaders on Board
• Social Media
o 27 pieces of content published (5 FB posts, 9 FB stories, 4 IG posts, 9 IG stories)
o Total reach/Viewers: 22.4K via FB (-48.4%), 5.9K via IG (+9.7%)
o Total views:42.6K via FB (-51.2%), 22.6K via IG (+12.6%)
o Content interactions: 473 FB (-50.7%), 659 IG (+6.1%)
o New Follows: 31 FB (-62.2%), 26 IG (-38.1%)
• Top Post (FB)
o Litchfield Park Love Birds
o Views: 127.9K
o Reactions: 2.5K
o Comments: 78
o Shares: 184
o
• Top Post (IG)
o Turtle Park Improvements
o Views: 6K

o Reactions: 191
o Comments: 2
o Shares: 33
Government Relations
• MAG has shared 2027 Policy Principles that are in the process of being finalized
Special Projects/Planning Department (Randy Proch)
Special Projects
• An updated parking analysis has been completed to program future building sizes in the
remaining lots for sale in Litchfield Square. Staff continues to work with the developer of
Tierra Verde Shopping Center on the two new proposed buildings and has also received
an updated plan for Lot 13 and Lot 14 behind City Hall. Both sites are underparked and
alternative solutions are being worked on.
• The Temporary Certificate of Occupancy was given to the Hilltop Theatre and Concert
Hall this week, ahead of the grand opening on Thursday morning and evening.
Planning Department
• GovWell deployment has completed with Building, Planning, and Code Enforcement.
Kick-off meetings have been held with Engineering and Rental Registration modules.
The next steps will be to transition all old data from iWorQ into the new system and
continue to scan paper files to incorporate.
• DRB met on Thursday to review an RV garage proposal and another downtown building
within the Tierra Verde Shopping Center (Papa Paul’s, Old Pueblo plaza). This new
proposal, The Boulevard, is proposed along Wigwam Boulevard and three stories,
compared to The Venue, which is two stories along Honeysuckle Lane.
• A consultant for Verizon Wireless continues to pursue a new concealed cell tower near
Litchfield Square.
Building Safety Department (Brian Bertucci)
• Attended 21 hours of continuing education at the 2016 AZBO Fall Conference in Mesa.
• Field inspections 10
Public Grounds Department (Kevin Hamilton)
• 3 new SCF Engage LP 1 closed.
• Set clear expectations with the Public Grounds team through the October 6 morning
crew meeting, covering overseeding assignments, purchasing controls, equipment
training, equipment issue reporting, upcoming training, and shop/truck cleanup.
• Advanced implementation of equipment training certification and a more accountable
equipment checkout/issue-reporting process.
• Continued improving long-term Public Grounds planning by reviewing the City’s tree-
care RFP scope, including dedicated crews and storm-damage response needs.
• Developed a tree donation/sponsorship concept and a separate storm-recovery
donation option to help address the approximately 50 palms needing replacement
citywide
• Completed a 41-sheet City-branded Landscape & Irrigation Standard Details package to
guide future parks, medians, streetscapes, and irrigation projects.

• Finalized the updated Tree Care and Community Forestry Services RFP, including
stronger safety, emergency-response, reporting, traffic-control, and contractor-
accountability requirements.
• Created a branded QR-code recruitment flyer for the Irrigation Maintenance Technician
opening to support staffing needs.
• Completed the FY27 Liberty Utilities usage review: water use is down 11.1% and cost is
down 4.4% compared with FY26.
• Staff is preparing Scout Park, Turtle Park, and Litchfield Square Park for overseeding,
which is expected to continue through the end of next week.
• Staff began lowering mower heights to 1–1½ inches in the town center in preparation
for overseeding.
Facilities Management (Kris Scott)
• Preparing PO for Global Roofing to complete tile repairs on the old library.
• Waiting for a quote for coping replacement for Rec Center roof and church roofing tile
repairs from Global Roofing.
• Gathering quotes for monthly fire panel alarm monitoring at the Litchfield Park Library.
• Requesting RFP’s for a semi-annual pm contract for all facilities HVAC units.
• 7 work requests closed
• Upgrading ramada pole lights at Aleppo Park are currently in progress.
• Contacting multiple electrical contractors for RFP’s to complete lighting and service
projects at Tierra Verde Lake, old library, and Litchfield Park library.
Human Resource Department (Lisa Adams-Williams)
• Hiring
o Irrigation Maintenance Technician – 11 applicants, interviews pending
o Cashier – 5 applicants, 1 applicant in pre-employment process
• Department Projects (In Progress/Completed)
o Moving HR files from the HR drive to Paycor file system— Complete. Data
proofing is pending completion of priority projects
o Department Job Descriptions/Class & Comp.—ongoing/as needed
o Employment Relations—ongoing/as needed
o Policy Updates—ongoing/as needed
o Audited new FY changes with invoices/billing informed AmeriBen of an error; they
are making the adjustment.
o AZ League 2027 Salary & Benefit Survey
• Wellness / EAC
o Oct. 8th EAC Meeting
o Oct. 22nd – Twin Day
o Oct. 29th Hallowellness Luncheon
o October 6th – Mammography Screening
o Dec. 22nd On-Site Chair Massage@ City Hall Conference Room
o Scheduling of On-Site Dental pending
o Scheduling of Nutritionist for monthly “Wellness Wednesday” program pending
• Risk Management (In Progress/Completed)

o Submittal/Processing of various claims (accidents, property damages)
o ADOSH:
▪ Coordinating sampling
▪ 10/08/26 11am – 12:00pm PEPP Membership Mtg. @ City Hall
City Clerk’s Department (Terri Roth)
• Received delivery of the new plotter/scanner October 14, 2026. Staff is excited to get
this up and running to assist us in purging paper plans from the vault. It will provide us
more space for document storage.
• Staff attended the first ever 2026 AMCA & ACAA Joint Conference. It was a two-day
event for all City Clerks and City Attorneys to learn how better to understand and work
with each other.
• Clerk attended the funeral mass of former City Clerk, Mary Rose Evans.
• Staff participated in the on-site wellness program through AzMT.
• Staff attended Clerk Conversations webinar. This is a group setting to discuss issues that
clerks are currently dealing with and how to handle.
• Met with our account rep to address issues we are having in CivicClerk and teach us how
to correct those issues without contacting customer support.
• Completed the update to 2027 Citizens Academy. Registration opened October 1, 2026
and will close January 31, 2027. Orientation is scheduled for Wednesday, February 3,
2027.
• Updated Workman’s Comp report for all Boards and Commissions and will submit to HR
Finance/IT Department/ACM (Paige Peterson)
Finance
• The new finance system implementation continues to make excellent progress.
Configuration sessions, subject matter expert walkthroughs, training sessions, and the
User Acceptance Testing (UAT) kickoff are scheduled between October 16 and October
30. Our target go-live date is December 1st.
• I completed the Chart of Accounts (COA) rewriting this week in preparation for the
NetSuite implementation. The previous COA contained nearly 2,000 accounts (this was
originally created in the 1990’s and has grown considerably since the inception), which
was far more complex than necessary for a city of our size. The new COA is less than
800 accounts, making it more manageable, easier to maintain, and will provide clearer
financial reporting.
Assistant City Manager
• Staff will meet with Spectrum next week to discuss the ordinance requiring contractors
to remove blue stake markings after a project is complete. Utility companies have
expressed concern that the ordinance may conflict with state statute. Arizona 811 feels
that blue stake marking can never be removed even after the project is completed. Staff
and legal continue working on this issue.
• Yosha, Kevin, and I met with two residents, Kelly Bohm and Beth Jordan, to discuss their
proposed tree initiative to help replace trees lost during last month’s storm. The
discussion included a potential “Donate a Tree” program that could offer memorial,
family, honor, or neighborhood tree sponsorship opportunities. The City would

determine the tree species available for donation, establish donation amounts, identify
tree sizes, and select appropriate planting locations. We also discussed the residents’
proposal to conduct fundraising efforts to assist with tree replacement.
• Staff has determined the city lost approximately 50 palm trees as a result of the storm.
The extent of the damage was not immediately apparent because the high winds caused
hairline fractures that were not visible at the time. As a result, many of the trees are
now beginning to die. Grounds staff and WCA have evaluated the affected trees and
believe storm damage is likely the cause. The estimated cost to remove and replace
each palm tree is approximately $8,500, resulting in a total estimated replacement cost
of $425,000.
• We received the third downtown electrical and lighting upgrade quote. They range
from $300K to $967K. We’re meeting to rein in the scope and get the cost to a
reasonable amount within the City’s budget
IT
• Staff met with Sentinel to review and refine the outage notification playbook that
outlines when Sentinel contacts City staff regarding service disruptions. Because most
outages are caused by internet connectivity issues, updating the playbook will help
reduce unnecessary notifications and improve response efficiency.
Code Enforcement (Rena Dosch)
• Attended AZBO
• Conducted reactive inspections
• I received a complaint on the state of the alleyways. With the help of the
Communications Director, a Courtesy Notice flyer was created and issued to 32 homes
with alley debris violations. The flyer contains information regarding a property owner’s
responsibility to maintain the alleyway free of debris/blight and a QR code on how to
schedule bulk pick-up with Waste Management.
Administration
• I attended the West Valley Managers meeting in El Mirage.
• Staff met with EPS for a scoping meeting on the Litchfield Road underpass. We expect a
proposal within the next week. I have asked them to also give us a proposal on a
possible Camelback underpass, as Council gave staff direction in January 2026 to obtain
a quote/proposal on that underpass as well. These quotes will be provided together and
separately. Staff have received the quote back on the Litchfield underpass and are
working with the contractor on the Camelback underpass quote. As a reminder Council
approved $200k for the Litchfield underpass design & engineering in Spring 26’.
• Multiple staff and Councilmembers attended the Hilltop PAC grand opening.
• Staff received formal notice that our application for the Tonoho Odom grant on the
Litchfield underpass was denied.
• Staff met with Jay Poyner regarding easements at Monument Point. Staff saw potential
revised layouts for Poyner’s buildings in Litchfield Square. The plans are now 2-story. No
conceptual elevations were shown.

• Staff are working on the City Strategic Plan with a work session planned for October. As
a reminder, this will be the City’s 1st strategic plan. Staff will be looking for Council input
on objectives per category.
• Staff met with SH and discussed the upcoming contract for d&e of Camelback west. This
would be similar to the Colliers contract for the same project. This would include the
Camelback/Village signal as well.
• Liberty informed us that the Stage 2 curtailment has been deactivated.
• Staff continue discussing downtown electrical, irrigation, RBG lighting, etc.
• Staff are discussing the need for a booster pump for PWLHC fire sprinklers. Building
code requires sprinklers in the house, which will require a booster pump to achieve
necessary water pressures. City facilities do not currently need a booster pump for our
needs unless the city plans to repurpose the cottages into offices or commercial space.
There could a possible shared cost between PWLHC, City and Agua Fria for a booster for
hilltop needs.
Respectfully submitted,
Matthew C. Williams
City Manager