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City Council Report Date: October 26, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for Storm Drain Pump and Maintenance Repair for the Transportation and Facilities Management Departments (Single Response) (Citywide) Recommendation Council is requested to approve the award as recommended. A committee representing the Transportation and Facilities Management Departments and Procurement Services evaluated responses and recommend awarding the contract to the single, responsive, and responsible proposal from RediPump, LLC in a total amount not to exceed $700,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract will provide storm drain pump maintenance, and general pump repair services for pumps maintained by the Transportation and Facilities Management departments. The departments oversee a variety of pumps that support critical City infrastructure and facility operations by managing stormwater, circulating water through heating and cooling systems, and conveying wastewater. These systems require routine inspections, preventive maintenance, and repairs to maintain reliable performance and minimize service disruptions. Regular maintenance and timely repairs also help reduce equipment failures, extend the useful life of the pumps, and support the continued operation of City services and facilities. City staff issued a Request for Proposals (RFP) to all registered Storm Drain Pump and Maintenance Repair providers. One proposal response was received. Procurement reached out to vendors to inquire why they did not submit a response. Vendors responded that they either do not perform the services requested or were not aware of the solicitation during the advertised period. All vendors contacted were registered under the applicable commodity codes and received notification when the solicitation was issued. The single proposal response was evaluated by a committee and was found to be responsive to the requirements of the RFP. The evaluation committee unanimously agreed on the award recommendation. Purchase Information Action: Award Procurement Type: Request for Proposals Contract Number: 2026134 Local Consideration: Policy did not apply to this procurement method Protests Received: None Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Highway User Revenue Fund (HURF) in Transportation Operations Budget and Facilities Management Budget through the General Fund Proposal Response RediPump, LLC – Avondale, AZ (Recommended) 2